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UC Shared Visual Resources Common Knowledge Group (UCSVR-CKG)

Conference Call Meeting on Wednesday, May 25, 2016, 10-11:00am



Attendees: UCSD: Greg Reser, Steve Illott, Laura Schwartz; UCLA: Janine Henri; UCR: Sonja Sekely-Rowland; UCSB: Jackie Spafford, Christine Fritsch-Hammes; UCSC: Belinda Egan; UCD: Dan Goldstein; UCB: Jason Miller, Lynn Cunningham, Linda Fitzgerald, Jason Hosford, Eugene De La Rosa; CDL: Adrian Turner


  1. Introductions; Welcome to new members Eugene De La Rosa, UCB and Laura Schwartz at UCSD.


  1. Image sharing obstacles and options:

Discussion of whether members continue to want to work toward sharing image resources system-wide, what obstacles are preventing it, what options we have (platforms, software), and some general reports and comments:


Greg – UCSD uses Shared Shelf, plus local DAMS which can be shared both locally and beyond, depending on the type of collection and the audience.  Some goes to Artstor, some to Calisphere.  Most material in local DAMS makes it to Artstor (there is some backlogged in spreadsheets).


Dan – UCD Special Collections publishes through OAC, the VRC is still keeping Almagest alive.  There is some discussion in the library of finding a platform for sharing.


Belinda – UCSC uses Content DM – they’re adding Special Collections material.  There doesn’t appear to be funding for SS upgrade, but it has one teaching collection in it.


Greg – Overview of Nuxeo (the UC DAMS platform): it was set up to support library collections, not departments’.   Any content is meant to populate Calisphere, which doesn’t have permissions levels (only public domain)


Janine – would UC DAMS be useful for quick uploads, e.g. last minute teaching materials?


Greg – no – more appropriate for library collections


Adrian – Context for UC Libraries Shared DAMS (Nuxeo) -- implemented and hosted by CDL, based on Next Gen Technical Services initiative (NGTS / POT1)(library proposal). Goal was to provide a robust solution to UC campus libraries with no local solution for managing digital assets.   Nuxeo is open source, enterprise content management system.  Nuxeo has a web interface, but primarily for staff-side access.   Log-in is through Shibboleth.  (It is possible to set up permissions for UC affiliates to access Nuxeo, as "end users"; but so far, we haven't had this use case come up). Calisphere is the primary end-user interface for collections in Nuxeo, that have been designated by UC campus libraries as available for publication.  Content added to Calisphere also goes to DPLA, and is accessible to anyone.  Calisphere currently doesn’t have access restrictions; all content is accessible to anyone. Supporting access restrictions was in the original NGTS requirements, but was deemed a lower priority by the project stakeholder group; needs to be prioritized vis-à-vis other development work still in process.


Janine – Shared Shelf costs so much less than any science resources the libraries license.   Described a case study at UCLA with Steven Nelson’s African Art class.  Will share the grant proposal that resulted in successful funding for SS access coming year.


Linda – Can we agree that the Passive/Active access is not working?


Sonya – At UCR they are still using Portfolio – Shared Shelf is inadequate due to high fees and restricted local access.

Jason M. - He   uses both Shared Shelf and Nuxeo, and sees price as the main obstacle to a UC Shared Shelf.   Seems unfair that libraries don't support the cost compared to sciences.   The CKG can advocate for the needs of VR collections – use our group power to lobby.   Faculty are key to getting more support - if they say "we need this to teach", it will get done.

Summary points:  Nuxeo is currently available to UC campus libraries; many of this CKG’s members are in departments, not libraries.  Also, Calisphere isn’t the ideal publishing target for us – we need something with ability to set permissions.


Jackie - Her collection is very distinct from library.   She sees need for advocating to library for support for SS – and encouraging interest across departments and library collections by demonstrating its broad value.  We should gather together Talking Points and share them with others so we’re pitching something similar on each campus.

Janine - UCLA faculty tried to get more support but didn't get very far.   They are doing a grant funded pilot that uses Shared Shelf as a classroom tool.

Janine – We should liaise or merge with other CKGS (or other appropriate groups) to improve our leverage, e.g. The Cataloging and Metadata CKG


Sonya – Asked if anyone could join this group.  She is working with reaching out to others at UCR, specifically from the Center for Integrative Biological Collections (CIBC) and would like to add them to the list.  Having people from other disciplines will strengthen our argument, if we can show broad appeal and use.


Janine – reiterated desire to make more modules of Archivision available to her campus, and while she’d like to do it through SS/Artstor she is frustrated by Artstor’s resistance to adding it.


Dan – wonders if UCSD or UCB charge other departments or the library to access SS as a cost-recovery (at UCB it’s been funded by the History of Art department). 

Greg – no charges, as they’re part of the library.  SS is used as a cataloging tool, with content published to local DAMS

Linda – no charges to non-HA users


Laura – as someone new to the UC system, she says it’s crucial to have commitment from the top of the library administration.

Laura and Greg offered to do SS online demos/webinars for library administrators or others


  1. New Leadership:   Greg has to step down as Co-chair due to shifts in his work focus, but will remain a presence in this CKG.  (Thank you, Greg, for your time and efforts!)

Linda Fitzgerald has offered to step in as Co-chair with Jackie (Thank you, Linda!)



Action Items:

  • Organize at each campus to meet with library representatives and/or administrators to discuss upgrading (and licensing) active status.   Create a roadmap and pitch, and share resources with CKG:
    • Assemble talking points to write or say to library administrators – share on wiki
    • Share other useful documents on wiki as they are created (grant proposals, letters, etc.)
    • Engage faculty by demonstrating SS’s value for teaching – develop this into solid support (e.g. letters)
    • Engage any other people on your campus who may have a stake, or who could influence the decision to license, e.g. heads of IT units, faculty in other divisions, especially Sciences
    • Set up demonstrations of Shared Shelf for local administrators and collection managers; offer online demonstration from UCSD (if there’s adequate interest, set a date for a multi-campus session)
  • Join forces with other CKGs (here’s the list – any volunteers to initiate contact? )
  • If any of you have collections that can be made publicly available (i.e., no access restrictions):
    • If you're using Shared Shelf, you can publish the collection to Shared Shelf Commons.  The collection can then also be made available to DPLA. 
    • If you're maintaining them in a local system, CDL could potentially harvest the metadata, for publication in Calisphere.  The collection can then also be made available to DPLA.
  • Get Adrian’s advice and guidance in developments moving forward



Jackie Spafford, June 2, 2016