Wiki@UCSF will be unavailable on Wednesday, September 30, 2020 from 5:00 AM to 7:30 AM while we upgrade the wiki software to long term release Confluence 7.4.1.

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Downtime Notice

Wiki@UCSF will be unavailable on Wednesday, September 30, 2020 from 5:00 AM to 7:30 AM while we upgrade the wiki software to long term release Confluence 7.4.1.

Upgrade Notes

On September 30, 2020, we'll be upgrading our Confluence wiki software to version 7.4.1. This upgrade will provide several new and improved features.  Here are a few highlights:

For full documentation of new features and improvements, see the Confluence Release Notes for all versions from Confluence 6.14 to Confluence 7.4 (UCSF has the SERVER license).

If you have any questions or comments about the upgrade, please email the wiki administrators.


Highlights

New Confluence Search

The upgrade to Long Term Release (formerly called Enterprise Release) Confluence 7.4 offers  a new search experience, making it easier to search, filter and find the information you need to keep work moving forward.

  • New expanded search panel – removed the drop-down quick navigation feature, and replaced it with an expanded search panel. 
  • Full site search – the quick navigation feature previously restricted your search to titles. The new Confluence search now performs a full text search of your site content, including page content, space descriptions, and attached files.
  • Interactive filters – we've added clickable filters to the new search feature, allowing users to narrow down their results to a particular space, type or time frame, space category or to content containing a specific contributor or label.

  • Filter search by space category use space categories as a search filter, allowing you to limit your results to a group of related spaces. Simply select the space category filter on the left-side of the search panel, start typing a keyword, then choose from the list of possible matches.


For a full overview, please refer to the Confluence updated search guide.

Better Editing experience

When an editing experience is smooth and trouble-free you hardly notice it. So the hope is that you notice nothing at all about the new upgraded editor.

A huge number of improvements are implemented, including solving common frustrations relating to table cells, bullet points, and cursor behavior, especially when copying and pasting content. The look of the editor hasn't changed, the improvements are all under the hood.


Skip attached files when copying a page

Did you know that when you copy a single page, all the attached files are copied too, even if they're not being used on the page? Over time this can add up to a lot of unnecessary files. 

This latest upgrade provides the option to exclude attached files when copying a single page. Any files that were being used on the page will appear as "unknown attachment". 



Macro improvements:

Spaces List macro : The Spaces List macro shows only current spaces by default. A new macro parameter is available if you would like it to also display archived spaces. 

Change history macro : Previously, this macro showed the entire page history. Now you have the option to limit the number of versions that display in the macro. 

Content by label macro : The content by label macro is used to show a list of pages that match a particular label and other search criteria. You can now choose to exclude the current page (the one the macro lives on) from the list, even if it matches your search.


Check who can view a page and share with confidence

Confluence is open by default, but due to the layers of space permissions and page restrictions that can be applied, it isn't always obvious who can actually see your page.

If you want to share a page with someone in a different team, for example, it's useful to know whether they have adequate permissions to see it before you hit the share button.

There is now a tool to determine who can view a specific page. Go to  > People who can view for a simple list of all the people who:


  • are allowed to view the space, via space permissions, and
  • are not prevented from viewing the page by page restrictions.



Administrators can disable the People who can view option, if they don't want people to be able to see the list of names. 


End of Support Note

Advance Notice: End of support for Internet Explorer 11

Atlassian wants to continue to take advantage of modern web standards to deliver improved functionality and the best possible user experience across all of our products and has decided to end support for Internet Explorer 11. 

Confluence 7.4.x (Enterprise Release) will be the last release to support Internet Explorer 11.


Wiki Administration features

  • Delete profile picture

Administrators can now delete a user's profile picture. This will delete both their current profile picture, and any others they may have uploaded in the past.

  • Be better prepared for upgrades

We know upgrades can involve a lot of planning and preparation, so we’ve added some extra features to make the job easier.

The new pre-upgrade planning tool brings together all the guidance you need in one place. We analyze your Confluence site, run some checks, and create an upgrade guide tailored to your instance and upgrade path.

Upgrade Notes

On June 26, 2020, we will be upgrading our wiki software to from Confluence 6.13.8 to Confluence 6.13.12, which is a bug-fix release.


For full documentation of issues fixed for this release, see the Confluence 6.13 Release Notes for bug fixes applied from Confluence 6.13.9 through Confluence 6.13.12.  

If you have any questions or comments about the upgrade, please email the wiki administrators.


Downtime Notice

UPDATED ANNOUNCEMENT : The wiki will be unavailable on Friday, November 1, from 6:30 AM to 7:30 AM while we perform regular updates to our system.

Notes

On November 1, 2019,  we'll be performing regular OS updates to the system.

If you have any questions or comments about the upgrade, please email the wiki administrators.

Downtime Notice

The wiki will be unavailable on Wednesday, September 11, from 6:00 AM to 7:00 AM while we performed maintenance upgrades to address a critical security vulnerability

Upgrade Notes

On September 11, we'll be upgrading our wiki software to Confluence 6.13.8, which is a bug-fix release.


For full documentation of issues fixed for this release, see the Confluence Release Notes for Confluence 6.13.18.  See also related security advisory on August 28, 2019.

If you have any questions or comments about the upgrade, please email the wiki administrators.

Wiki Upgrade - 5/15/2019

Downtime Notice

The wiki will be unavailable on Wednesday, May 15, from 6:00 AM to 7:30 AM while we upgrade our wiki software.

Upgrade Notes

On May 15, we'll be upgrading our Confluence wiki software to version 6.13. This upgrade will provide several new and improved features:

For full documentation of new features and improvements, see the Confluence Release Notes for all versions from Confluence 6.7 to Confluence 6.13.

If you have any questions or comments about the upgrade, please email the wiki administrators.

Mobile App

There is a Confluence Mobile app for iOS and Android that can be used to access Wiki@UCSF once we’ve completed the upgrade.  Unlike the current experience of viewing the wiki in a mobile web browser, the app will allow you to edit pages and use many of the other regular wiki features without having to switch from mobile to desktop viewing mode.  Please note that the app requires login, so those spaces which are public will not be accessible to anonymous users via the app (although they will still be accessible via a mobile web browser).

Edit Files

The new Edit Files feature allows you to edit attached files using your preferred desktop application and automatically save the edited version back into the wiki.  You’ll no longer have to download the attached file, edit, save, and re-attach it to the wiki page.  This feature requires an Atlassian Companion app, which you’ll be prompted to install when you attempt to use the feature.

Fresh Look

The colors, typography, and icons have been updated to provide a refreshed look and feel.  The interface layout remains the same, so you’ll still be able to navigate the wiki just as you do now.

Editor Menu

A new ellipsis menu in the editor footer gives you more control over your editing experience, including the ability to preview, view changes, revert or delete without leaving the editor.



Wiki Upgrade - 9/16

Downtime Notice

The wiki may be unavailable on Wednesday, September 16, between 6:00 AM and 8:00 AM, while we upgrade our Confluence wiki software.

Upgrade Notes

See an entire presentation without having to download and open the file:

Header rows now stick to the top of the page when you scroll down, and you can now cut/copy/paste columns as well as rows:

Macros like Content by Label and Page Properties Report now allow you to create your own query fields:

Wiki Upgrade - 3/18

Downtime Notice

The wiki may be unavailable on Wednesday, March 18, between 6:00 PM and 10:00 PM

Upgrade Notes

You can show a thumbnail image of any attachment (including Office files) in the body of a wiki page:

Click on an attachment thumbnail to open the file in your browser, without having to download and open the file in its native application:

The updated editing interface lets you see more of a page as you edit, and moves the toolbar above the page title/breadcrumbs:

The new Roadmap Planner macro (Insert > Other Macros) allows you to create simple visual roadmaps for your projects:

 

 

 

Wiki Upgrade - 7/23

For full documentation, see Confluence 5.5 Release Notes.

If you have any questions, please contact the Wiki Administrators.

We are currently doing a bit of housekeeping in the wiki.  We'd like to remind users that Wiki@UCSF is a free service provided by the library but it is intended for active collaboration only.  If your space has not been updated in over a year, we plan to remove it from the wiki on August 4.  Over the next couple days we'll be sending emails to all Space Administrators whose spaces haven't been updated in the past year notifying them of the plans for deletion.  If you intend to continue using your space for active collaboration, let us know.

You can create an archive of your space content in PDF or HTML format by following the instructions below:

Important Note on Archiving Attachments

If you want to include attached files in your archive, use the HTML export.  The PDF and HTML exports both indicate that they include attachments, but this is misleading. The PDF export includes only a link to the attachment residing on the server, but once a space is removed its attachments are gone and the link will be broken.  The HTML export creates a copy of the attached file in its native format and puts it in the HTML archive, so it will be accessible in the future.

If you have any questions about this process, please contact the Wiki Administrators.

The wiki migration is complete with the wiki up and running again.  The wiki is not sending emails at the moment but we are working to resolve this situation as soon as possible.  Until then, you will not receive any email notifications from the wiki.

If you have any questions or notice any problems besides the email issue, please contact the Wiki Administrators.

Update - 6/27

The wiki email notification service has resumed, although delivery is currently very slow.  We are now working to resolve this aspect of the problem.

Update - 7/14

The wiki email notification service is no longer experiencing delays.

Wiki Downtime - 6/25

On Wednesday, June 25, we'll be migrating Wiki@UCSF to a new server so the wiki may be unavailable between 6:00 AM and 9:00 AM.  Please plan your wiki use accordingly.  After the migration, nothing will have changed from a user perspective — all wiki content will be accessible with the same links and addresses as before the migration.

If you have any questions, please contact the Wiki Administrators.



Wiki Upgrade - 2/5

For full documentation, see Confluence 5.4 Release Notes.

If you have any questions, please contact the Wiki Administrators.

Wiki Upgrade - 10/16

On Wednesday, October 16, we'll be upgrading our Confluence wiki software to version 5.2, so the wiki may be unavailable between 7:00 AM and 9:00 AM.

This is a minor upgrade so you probably won't notice too many changes to the existing interface.  Here's a quick summary of some of the improvements in the new version (click images to enlarge them):

Searching the Wiki
  • Click into the search field to see a list of recently viewed pages
  • On the results page, click to filter results without having to refresh page

Space Tools Menu
  • Moved to the bottom of sidebar to be less distracting
  • Includes a menu for easy navigation directly to space tools features
Decisions Blueprint
  • New template for managing and recording decision-making with your team

 

Multiple Layout Sections
  • Add multiple sections to your page and then use a different layout in each section

New 'Watch' Button
  • 'Watch' button at top right of each page lets you easily change your watch settings for the page

 

For full documentation, see Confluence 5.2 Release Notes.

If you have any questions, please contact the Wiki Administrators.

Post-migration Notes - 8/5

The migration of wiki content to a new server was successful.  If you experience any problems with your wiki pages, please contact the Wiki Administrators.

Please note that if your space is using the default theme, you'll have to re-create any Space Shortcut links on the left sidebar.  (If your space uses the Documentation Theme, your left sidebar links are unchanged.)  You must have space administrator permissions to do this.  To modify your Space Shortcuts:

(click images to enlarge)

1. Click the Configure Sidebar link

2. Click the Add Link button

3. If you see the page you want to link to among the Recently Viewed pages, click the page name and then the Insert button. If you don't see the page you want to link to, click the Search link, then start typing the page name.  When it appears in the drop-down menu, click the page name and then the Insert button.
4. To move a shortcut up or down in the list, drag it by the 'handle' to the left of the shortcut name. To remove a shortcut, click the X button to the right of the shortcut name.
5. When your shortcut list is ready, click the Done button. You can always come back later to add/remove/rearrange shortcuts.
Wiki Downtime - 8/2 to 8/4

The wiki will be undergoing major maintenance this weekend including a migration of all wiki content to a new server.  Unfortunately this means that the wiki will be unavailable from Friday evening through Sunday night.  If you anticipate needing to access certain wiki content over the weekend, please plan ahead and export the content (to PDF or HTML) before 5:00 PM on Friday so it will be available to you when the wiki is down.  If you try to access the wiki over the weekend, you'll see a placeholder message that the wiki is unavailable.

When wiki service is restored on Monday, nothing will have changed with the wiki content or how you access it.  The URLs, permissions, and all wiki features will be the same as before.

We regret that an extended outage period is necessary and appreciate your understanding and patience with the process.  This maintenance will improve the performance and stability of the wiki for the long term.  If you have any questions, please contact the Wiki Administrators.