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, Zoom Call, 1:00-2:00pm

Zoom Instructions

  • One tap mobile +12133388477, 97709744892# US (Los Angeles); +16692192599, 97709744892# US (San Jose)
  • Dial by your location +1 669 900 6833 US (San Jose)
  • Meeting ID: 977 0974 4892


Discussion items

30minCampus Updates


UCB (Kathi)

  • Expect to work from home until June 30, via campuswide policy
  • Special research appointments in Bancroft have started, Wednesday to Friday; going well; UCB affiliates only
  • Records Management Liaison Committee launched; sub-group of Information Risk Governance Committee. Lara Michels and Kathi are members.

UCD (Kevin)

  • Holding off on the recruitment for the university archivist position
  • Are planning for a food and wine special collections librarian position
  • Have learned that another staff member is retiring
  • The reading room is open by appointment, Tuesday through Friday in the afternoons; Shields Library is now open and might be the first undergraduate library in the UC system to reopen.
  • The California Aggie student newspaper was digitized last year and added to the California Digital Newspaper Collection (UC Riverside); the same will be done with The Third World Forum (The Third World News), an alternative newspaper, with funds provided by alumni
  • Working with the campus radio station, discussing preserving its tape-based collection

UCI (Elvia)

  • Focusing on digitization on demand for access while the reading room is closed
  • Amplify Womxn project (focus on Black Lives Matter and ally communities)
  • Working on more born-digital transfers
  • Attended BitCurator meeting
  • Mario Molina (Nobel Prize) recently passed away; question for Marlayna

UCLA (Heather)

  • Still closed; maybe March reopening
  • Working on Return to Work request regarding campus-density impact: four people in pairs, focusing on PIBWIB (put it back where it belongs)
  • Circulating collections have scanning, book mailing, and curbside services, but Special Collections has no services at this time
  • SRLF willing to deliver/pick up one day a week
  • Staffing challenges: recruitment slow-down; rare books cataloger has left; and, as the result of another retirement, Heather is now Interim Curator for Performing Arts

UC Merced (Jerrold)

  • Some work happening with digitization and remote instruction; library unlikely to open any time soon
  • Archives at Sequoia Kings Canyon National Park sent their archives to UCM in an emergency response to the fires
  • Working campus records manager to develop formal transfer process/implement records retention schedules
  • Reaching out to recently retired faculty members (founding faculty)

UCR (Andrea)

  • No reopening date in sight; one employee onsite for scanning
  • Focusing on event planning with colleagues: had two virtual events (open house for Special Collections and history of face masks); next event is about slash fiction
  • Teaching, including working with faculty, focused on history of the black studies program
  • ePADD work continues; first processed collection by the end of fall quarter is the goal
  • Archiving social media–formed committee; will start testing soon
  • Digitizing student newspaper; preparing to send print source to BSLW

UCSC (Teresa)

  • Working from home through June
  • COVID-19 oral history project is underway; students being trained
  • Focusing more on web archiving and capturing student publications
  • New collections now coming in

UCSD (Marlayna)

  • Looking at opening Special Collections reading room by the end of the month; a few people onsite now
  • Library has curbside service
  • Campus has Return to Learn program in place; dashboard
  • Collections: Chancellor's correspondence to be digitized; web archiving and downloading content from student newspaper
  • Celebration of 50th year of the Geisel Library continues

UCSF (Polina)

  • One UCSF branch is closing, so new collections are coming in
  • UCSF Library Artist in Residence program has been a big success

UCSB (Matt)

  • May reopen in January, but reading room is open by appointment for faculty and graduate students
  • Course catalogs (1916-2010) now digitized. Worked with the Internet Archive (scanned and hosted).
  • Events recently, including Americans with Disabilities Act event; online presentations of Campus by the Sea exhibit for development/fundraising purposes
  • Potential donor may pay for student radio collection digitization
  • Collection development: donor meetings are picking up again
15minE-Records Day Update

Marlayna Christensen

Well attended (450 people or so) and a nice series of presentations on different aspects of records management and security. Go the site for posted presentations.
15minNext meeting set for December 24: Reschedule? Cancel?


Doodle Poll? We can wait and see if we need a December meeting. It's not clear right now if we will have a joint meeting with the Records Management Committee in January.

Action Items

  •  Kathi Neal Consult with group to reschedule or cancel December meeting.

Agenda Building

Next meeting: Thursday, TBD, 2020, 1:00-2:00pm.