| Field | Campus that use | Notes on usage | Other Notes/questions |
|---|---|---|---|
500 with $5 (General note) | UCB | Used only when description based on imperfect copy (very rarely). Used in conjunction with 590 describing imperfect local copy. | Sample record: http://oskicat.berkeley.edu/record=b18646856~S6 Planning to migrate as 501 for vanguard; East Asian Library is doing a cleanup project to move their 500/$5 to 590, as appropriate. |
| UCR | (Without $5) Specifically in our Eaton Science Fiction & Fantasy collection, notes added for cover/dust jacket illustrators and variant covers. Non-local notes also likely added for other special collections; possibly for some cartographic materials. | Past practice was for SciFi materials with variant covers to be on different bib records but use same OCLC record, so these need to be consolidated. | |
| UCLA | LSC: Used when description based on imperfect copy, or when publication date is derived from information in LSC copy. | We (LSC) probably have local information in 500s without a $5...unsure how to identify/remove Clark has FATA only has four 500 $5 fields which will be moved to 590s for Vanguard. | |
| UCSB | Copy-specific notes both with and without $5 | I'm finding a lot of binding related notes in the 500 field with no $5. Unsure how to locate all and flip to 590s. | |
| UCSC | Used only when description based on imperfect copy (very rarely). | Sample record: Herman Melville - Moby Dick : a portfolio of eleven interpretations | |
501 (with note) | UCSD | Used only when titles are issued together by the publisher. For bound withs, use 590. | |
| UCR | Used when titles are issued together by publisher and for local bound withs. | ||
| UCB | Used when titles are issued together by publisher (without $5) and for local bound withs (with $5). See local policy. | Vanguard target: 591 | |
| UCB-Law | Used for titles issued together and for local bound withs. | ||
| UCSC | Used when titles are issued together by publisher and for local bound withs; no use of $5 | Currently moving notes about local bound-withs to 590 field (with $9 LOCAL tag) | |
| UCD | Used when titles are issued together by publisher (without $5) and for local bound withs (with $5) | ||
| UCLA | Used when titles are issued together by publisher (without $5), depending on campus library, some without a $5 per RAMs policy | Working through a report listing all LSC records with 501s and moving the information to 590s when applicable (less than 400 entries to go...will not be completed before Vanguard load) | |
| UCSB | Used when titles are issued together by publisher (no $5) and for local bound withs (with $5) | Currently working through bound-withs that haven't been correctly linked | |
506 (Restriction on access note) | UCSD | Add a 506 with $5 to all materials stored off-site alerting researchers that longer request time is needed. | |
| UCB | Primarily used for archival materials: stored off-site; unprocessed collections; donor restrictions, etc. (without $5). Occasionally used for rare materials that require curatorial approval for use (with $5). See local policy. | Vanguard target: 596 | |
| UCB-Law | Used for manuscripts, incunabula, and other materials stored in the cage. | ||
| UCR | Used for archival collections. | ||
| UCSC | Primarily used for archival materials: stored off-site; unprocessed collections; donor restrictions, etc. (without $5). | ||
| UCD | Used for archival collections. | ||
| UCLA | Used for archival collections (stored off-site; unprocessed collections; A/V materials; digital materials). | Used by FATA for collection level records only. | |
| UCSB | Used for archival collections (without $5). | ||
| UCSF | Used for archival collections (without $5). | ||
533 with $5 (Reproduction note) | UCB | Used to provide provider-specific elements to records for reproductions that are coded "pn" (provider-neutral) in the 040. See local policy. | Vanguard target: 597 (but this is still up in the air) |
541 (Immediate source of acquisition note) | UCSD | Used in archival collection or manuscript materials, only | |
| UCB | Primarily used for archival materials. Occasionally used for print materials (with $5). See local policy. | Vanguard target: 592 | |
| UCB-Law | Used for rare materials to record gifts and donations. Sometimes used for manuscripts and incunabula when the record predates the use of order records. | ||
| UCR | Used in special collections and archives, possibly in general collection as well. | Considering moving to holdings record. | |
| UCSC | Used in general collections and in special collections for gifts and donations. | Currently adding $5 CUZ to these in bib records, and also copying them in the bib to 591 with $9 LOCAL tag. | |
| UCLA | Primarily used for archival materials. Occasionally used for print materials (LSC-Biomed) Used in collection level and oral history records only (FATA) Used at Clark to record Immediate Source of Acquisitions for all items | Clark has tried to move 541 into Holdings, but there are still a lot in the Bib. This was a work around since we don't use Voyager Acquisitions. | |
| UCSB | Used primarily for archival collections (without $5). | Need to run report to see if it has also been used for monos, etc. | |
| UCSF | Primarily used for special collections and archival materials, occasionally general collection. | For Vanguard, moved to 594 with $9 LOCAL. | |
560 (not defined in MARC 21) | UCB | Used for electronic bookplates (NOT used by special collections). See local policy. | |
561 (Ownership and Custodial History) | UCSD | Used in archival collection or manuscript materials, only | |
| UCB | Used extensively for various special collections materials (with $5). See local policy. | Vanguard target: 593 | |
| UCB-Law | Used for rare materials. | ||
| UCR | Used for special collections and archives. | Considering moving to holdings record. | |
| UCSC | Used for special collections and archives; no use of $5 | Currently moving these to 590 field, with $9 LOCAL tag. | |
| UCLA | Used in archival collections or manuscript materials, only (no $5) | ||
| UCSB | Used for archival collections (without $5) and for named collections in Special Collections Performing Arts catalog records (with $5) | ||
| UCSF | Used for special collections and archives (no $5). | For Vanguard, moved to 596 with $9 LOCAL. | |
563 (Binding information) | UCSD | Used for artists' book bindings, only, (not copy specific) | |
| UCB | Used routinely for all books in special collections (both unique and publishers' bindings) (with $5). See local policy. | Vanguard target: 594 | |
| UCB-Law | Used for rare materials. | ||
| UCSC | Used for artists' book bindings (not copy specific) and unique bindings (copy specific); no use of $5 | For copy-specific bindings, currently moving these to 590 field, with $9 LOCAL tag. | |
| UCLA | Occasionally used for manuscripts; may be in records brought in from OCLC | ||
| UCR | Occasionally used for special collections; may be in records brought in from OCLC | ||
| UCSF | Occasionally used for special collections to record archival box number. | ||
590 (Local note) | UCSD | Used as our work horse for all copy specific notes. 590s are prefaced with location and copy number (if more than one). | |
| UCB | Used for all local notes other than provenance and binding. Prefaced by library name; if more than one copy, also prefaced by copy number and/or call number. See local policy. | Vanguard target: 590 | |
| UCI | Per guidelines, all our local notes should be in this field. There are some existing notes in other 5xx fields, but those are rare. They're all prefaced e.g. "UCI Special Collections copy:..." "UCI Langson Library Copy..." | ||
| UCB Law | Used for local and copy specific notes. Previous practice was to use this field for binding notes (though not provenance). | ||
| UCR | Used for most local and copy specific notes, sometimes prefaced by location name. Some copy-specific notes are now put in item record in addition to or instead of 590. | ||
| UCD | Use for miscellaneous information. | In the process of analyzing data. Depending on its nature, the data will be retagged (e.g. 501), moved into holdings records (e.g. 541, 561, 562, 563), left in 590, or deleted. | |
| UCSC | Used for all local notes except (in the past 3 years) provenance and binding. Prefaced by location and copy number, if relevant. | For Go-Live, used for all local notes, including provenance and binding (561, 563). | |
| UCLA | YRLSC monographs and serials: used for all local notes (binding; provenance; bound with info; gift/purchase; printing info; incomplete copy; collection name, number and box if applicable). Prefaced with Spec. Coll. and copy number or call/classification number to differentiate, but can have multiple copies in one 590. LSC-Biomed monographs and serials: Mix of binding, provenance, and other copy information in multiple 590s, sometimes condensed into one 590; sometimes prefaced with a note identifying the item as the LSC-Biomed copy (library name varies). Used for local UCLA Preservation history notes (FATA). Clark uses for local notes – trying to update from use of 501, 561 & 563. We use one 590 note for all copies belonging to Clark. See: https://catalog.library.ucla.edu/vwebv/holdingsInfo?bibId=1426148 | ||
| UCSB | Used for most local and copy-specific notes. | Previous practice resulted in multiple 590s for a single item and sometimes single 590s for multiple items which can be pretty confusing. Current clean-up project: move to a single 590 for each item/set with a prefix denoting location/copy # (Special Research Collections Printers Collection copy 2: ...) We also put our named collections in the 590 for non-Performing Arts records, but I'd like to investigate moving/copying them to another field. For many records, the only indication of the collection an item is in is the location so this would potentially solve a few problems. | |
| UCSF | Used for all all kinds of local and copy-specific notes. | ||
| 593 (Local note) | UCD | Used for displaying and searching data resided in holding records since Primo VE doesn't index data in holding records | |
599 (Local note) | UCB | Used for SCP and HathiTrust records. May be disregarded for migration. | Vanguard target: dropped; not migrating |
| UCD | Used for SCP and miscellaneous information. | In the process of analyzing data. Depending on the nature of the note, the data will be retagged (e.g. 501), moved into holdings records (e.g. 541, 561, 562, 563), left in 599, or deleted. | |
| UCSC | Used for SCP and miscellaneous information. | ||
| UCSF | Used for misc notes on cataloging or physical location, very rarely. | ||
6xx with $5 (note–$5 not in standard for 6xx) | |||
650 (Topical Subject) | UCLA | YRLSC has 97 headings in 650s for bookbinding specimens (less than 500 total, e.g., Bookbinding ‡v Specimens ‡x Bozérian le jeune.) | Plan is to move the information to 7xxs with a $5. Will not be completed before the Vanguard load |
651 (Geographic Subject) | UCSB | Have added 651 California $x Imprints historically | Need to check to see if anyone in Public Services uses this information anymore and probably move it to 691. |
655 (Genre) | UCSD | Generally, not using copy specific genre terms. Special collections has its own local policy for use and subdivision of genre terms. | |
| UCB | Used widely. Copy-specific terms include $5. Bancroft Library has local policy for use and subdivision: Genre/Form term usage at the Bancroft Library. | Vanguard target: 695 (only those with $5 or $2 local) | |
| UCI | Used for local terms/vocabularies. Rarely used for item-level/copy specific terms. | ||
| UCB-Law | Copy specific use primarily to record the presence of marginalia and annotations. | ||
| UCR | Used for local terms/vocabularies. | ||
| UCD | Use for local terms such as Electronic texts, Electronic journals, and Dissertations, Academic |z University of California, Davis |x Engineering-Applied Science. We code them as 655 $2 local. | ||
| UCSC | Used for lcgft and aat terms, for archive records. | ||
| UCLA | LSC: Used widely. Copy-specific RBMS terms include $5; aat binding terms for contemporary artist's books and RBMS terms for publisher's bindings do not include a $5; $7 local for a few local terms (California, Southern--Imprints--Specimens. ‡2 local Terms indicated with $2 local (FATA) Clark: used widely for universal and local data ($5). RBMS, AAT, will keep LCGFT if already present. | ||
| UCSB | Used widely, without $5 Use aat primarily for archival collections; Use lcgft and rbms and some local for the rest | ||
| UCSF | Used for dissertations and theses. Most with $2 local code. | ||
690 (Local topical subject) | UCB | Used regularly for narrow categories of special terms (e.g., undocumented immigrants, California as an island, local dissertations, motion picture terms) | Vanguard target: 690 |
| UCD | Keywords by supplied a branch library long time ago. Not adding them anymore. | ||
| UCR | Present in some Water Resources records but usage not in current practice. | ||
| UCSB | Used for a few collection areas/projects | Need to do some clean-up (indicators, discovery) | |
| UCSF | Legacy data for print dissertations and theses. | ||
691 (Local geographic subject) | UCB | Used historically for local geographic headings; not in current use, but planning to migrate. | Vanguard target: 691 |
| UCSB | Used for a few collection areas/projects | Still need to move some 651s here and add to discovery | |
700 with $5 (Personal name added access point) | UCI | The Law Library uses these to add entries for local authors in edited volumes. Somewhat inconsistent usage in our special collections cataloging of copy specific terms. We've identified these by searching for item level relationship designators. | |
| UCB Law | Previous practice used these extensively for local relator terms. Now used for former owners etc. | ||
| UCR | (Without $5) Add entries for cover illustrators in Eaton Science Fiction & Fantasy collection. | ||
| UCLA | YRLSC uses extensively for provenance, binders, honorees, etc. Clark uses extensively for provenance, binders, etc. | ||
| UCSB | (Without $5) We have added entries, especially in the Presses/Printers Collection that have not been identified as local. | Will need to identify the local access points without $5 somehow | |
710 with $5 (Corporate name added access point) | UCI | We use these for local collections (e.g. "Helena Modjeska Collection. $5 CUI") | |
| UCB Law | Previous practice used these extensively for local relator terms. We've also used these for the "Glasgow collection of Continental legal literature" and former owners, though sometimes without the $5 within our catalogue. | ||
| UCLA | YRLSC uses extensively for provenance, binders, etc. Clark uses for provenance, binders, etc. | ||
| UCSB | We do have some with $5, but we also have 710s without in our Presses/Printers Collection. | Will need to identify the local access points without $5 somehow | |
730 with $5 (Added uniform title) | UCLA | Clark: have used, but not sure how often | |
740 with $5 (Added Uncontrolled Related/Analytical Title) | UCLA | Clark: have used, but not sure how often | |
790 (Local personal name added access point) | UCSD | Special collections uses for former owner access points with relationship designator. General collection does not use former owner access points, and instead uses 793s for all gift collections. | UCSD currently indexes relationship designators as part of access points, and wonder if that practice will continue into Primo? |
| UCB Law | 79xs do not (or did not) display in our current catalogue. | ||
| UCSF | Legacy data for print dissertations and theses. | ||
791 (Local corporate name added access point) | UCR | In special collections, used for named collections (e.g. Snyder Collection). | |
793 (Local added title) | UCSD | In special collections, used for named collections (e.g., Hill Collection of Pacific Voyages) and endowment funds. Also used across the library as a title hook for electronic resource packages. General collections uses all for all gift collections (no former own tracings). | |
| UCB | Used for SCP records (which may be disregarded for migration) and for disclosing Shared Print monographs by NRLF. | Shared Print example: http://oskicat.berkeley.edu/record=b24245211~S1 Vanguard target: 973 | |
| UCR | Used for distinctive collections in special collections (e.g. Inland Empire Memories). Also used for electronic resource packages, platforms, vendors with $5. | ||
| UCSC | Used for named collections in general and special collections. | For Test Load, moved to 973 with $9 LOCAL. | |
| UCSF | Used for named collections with special collections, as well as electronic resource packages. | For Vanguard, moved to 973 with $9 LOCAL. | |
796 (Local personal name added access point) | UCB | In special collections, used for copy-specific personal names (e.g., former owners, binders of unique/custom bindings), with $e relationship designator and $5. See local policy. | UCB also indexes the relationship designator, and we feel it is crucial that it also be indexed in Primo. Vanguard target: 976 |
797 (Local corporate name added access point) | UCB | In special collections, used for copy-specific corporate names (e.g., former owners, binders of unique/custom bindings), with $e relationship designator and $5. See local policy. | Vanguard target: 977 |
799 (Local added title) | UCB | Used for named collections (e.g, Leon F. Litwack library of African American life and culture; UCB electronic theses), with $5. See local policy. | Vanguard target: 979 |
901 (Local data) | UCLA | Electronic bookplates; SPAC codes for provenance, collection, or vendor (cataloged materials) | |
| Holdings record | UCD | 541, 561, 562, 563, 583 | |
| UCLA | 852 $x gift/purchase information; 852 $z collecting area in backlog records or collection/box information for cataloged materials when applicable 901 SPAC codes for provenance, collection, or vendor (cataloged and backlog materials) 916 Local codes to indicate added copy/added location, new or original cataloging required (backlog records); notable copy specific information to add to 590 (backlog records) 917 OCLC matching results Clark: 852 $b location, $h $i $m call number; 541 | 852 $b location $h inventory number (FATA) | |
| Item Record | UCR | This practice is relatively new, but Public Note field is used for copy-specific notes, primarily for special collections, including signed by author, limited edition number, certain named collection notes, etc. | |
| UCSC | This practice is relatively new (since Alma migration), but Public Note field is used for copy-specific notes, primarily for special collections, including signed by author, limited edition number, printing and date, etc. | ||
| UCLA | Occasionally differentiating copies in "Free text" (Voyager) | ||
| UCD | Copy specific information, such as the presence of accompanying materials, is included in Public Note field. | ||
| UCSF | For special collections monographs, [Shelving location name] is in Call Number field. | ||
| UCB | Very limited use of Public Notes (e.g., positive vs negative microfilm) |
