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  • August 28, 2019: Calisphere/Shared DAMS/OAC Update

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  • UCB: Christina Fidler, Julie Musson 

  • UCI: Elvia Arroyo-Ramirez, Jolene Beiser, Paul Park

  • UCLA: Rosalie Lack

  • UCM: Alisak Sanavongsay, Jerrold Shiroma

  • UCR: Eric Milenkiewicz, Kevin Comerford, Noah Geraci

  • UCSC: Susan Perry, Teresa Mora

  • UCSD: Cristela Garcia-Spitz, Gabriela Montoya

  • UCSF: Charlie Macquarie

  • CDL: Amy Wieliczka, Barbara Hui, Brian Tingle, Matthew McKinley, Lisa Schiff, Adrian Turner, Christine Kim


Slides for CDL updates available here:

Discussion items

TopicIn briefAction
Round robin campus updates
  • Elvia (UCI): Tasked with completing a digitization project, started in 2014. About 80% completion when it was abandoned. For a computer science technical report, dates to early 1970s. Tasked with figuring out what to do to get it completed, and into escholarship. (Approx. 890+ reports!). Thinking about it as an archival collection, but also as scholarly output.

  • Charlie (UCSF): Update on the AIDS History project

  • Eric (UCR): Sherman Indian Project will be wrapping up soon. A little over 13,000 items. Coming to a close soon. Collection items are being published at:

Next steps:
UCI/CDL will arrange for a follow-up meeting to strategize on publishing the collection through eScholarship about types of metadata, organizational (Elvia, Justin, Adrian, Brian, Lisa, Christine)

New Roadmaps for OAC, Calisphere, and Collection Management Systems
  • We introduced our 2018/19 service roadmaps for OAC, Calisphere, and Collection Management Tools (Nuxeo, ArchivesSpace). See

  • You can access roadmaps through our Help Center

  • We encourage you to suggest new feature requests on the Community Forums (start a new topic) -- and/or vote on existing requests. 

  • The Roadmaps are dynamic -- as we identify new features, especially ones that serve multiple campuses, we'll review them for adding to the Roadmap

  • For example: UCI recently contacted us regarding a collection of oral histories that may be well-situated for eScholarship, but benefitting from centralized management in Nuxeo.  We'll add this to the Community Forum -- and we're thinking that other campuses could utilize a Nuxeo → eScholarship connector, so it could be added to the Roadmap.

"Toward a National Archival Finding Aid Network" project update

  • Project wiki:

  • Background: OAC was last resigned the site in 2009. The code that runs OAC precedes that, back to 2000. A lot of legacy infrastructure. We've wanted to redesign and modernize OAC. But before doing so, we wanted to engage with other statewide and regional finding aid aggregators to see where they’re at with their finding aid systems.

  • Our hypothesis was that they all have aging infrastructures. Can we more efficiently and effectively provide more comprehensive access to archival collections, by collaborating at a national level -- using shared infrastructure?

  • Last year, we received 1 year of LSTA grant funding to convene a conversation with aggregators

  • Some deliverables are out now. Recently published a report, summarizing the current landscape of finding aid aggregation: In conclusion, many finding aid aggregators are at risk

  • In June, had a full day symposium with aggregators, hosted by UCR Library. Affirmed approach to working towards a national-level aggregation.

  • Final phase of the project: working on making it tangible. With other aggregators, we are formulating an action plan to guide next steps. Forthcoming after September 2019

  • Looking forward to sharing this action plan once it’s ready

DPLA Analytics Dashboard
  • DPLA offers an Analytics Dashboard, to provide key usage of item views and activity on DPLA. The dashboard is designated for each service hub, meaning stats for contributions on DPLA by way of Calisphere will be accessed through the “hub” analytics dashboard.

  • The default is to view all of Calisphere’s contributions as a chunk. However, it provides options to view statistics specifically by organization -- as well as other organizations in the hub.

  • We’d like to share this info with you about the usage of your collections, but we’d also like to take a moment to talk through:

    • Do you anticipate any problems or concerns with being able to view stats from other contributors? (Do you have reservations with other folks being able to view your stats?)

  • Q&A

    • Charlie (UCSF): tentatively no, but would need to confer with UCSF

    • Elvia (UCI): doesn't think any issues

    • Cristela (UCSD): Does this support drill-down / subsetting of stats for individual collections? For specific items in a collection?

    • Gabriela (UCSD): Can we get test accounts?

Next steps:
We'll arrange for ad-hoc brownbag web session, to provide a walk-through of the DPLA dashboard -- and we can use that as an opportunity to get your input on additional needed features (which we can then relay to DPLA). We can also set up test account(s) for folks to use, to begin to preview the dashboard

Statement of Archival Context and Principles

  • Circulating our working draft of a user-facing “statement” to provide archival context and principles to the materials on Calisphere and OAC.

  • Main components include:

    • Informational: overview on archives; value as historical evidence; where these materials come from; community practices to provide access to digital collections

    • Procedural: reporting any problems, requesting takedowns or corrections; working with contributors to resolve concerns; and considerations to evaluate requests -- to address concerns quickly, but also consistently.

  • Q&A: Any local takedown policies? Guidelines to identify, prioritize, and select digital projects?

Next steps:
Please share comments/suggestions on the working draft -- requested by September 20th

Mediated access to digital materials
  • Elvia (UCI), Charlie (UCSF), Eric and Noah (UCR) introduced the following compilation of use cases, requiring mediated access to content. The use cases are systems-agnostic:
  • Q&A

    • Christina Fidler (UCB): important to consider mediated access for born digital and sensitive digitized collections, at scale -- e.g., large sets of e-mail records. These types of materials aren't well-served within a DAMS, and may need a different type of environment for management and discovery

Next steps:
Read through the prepared use cases and scenarios;
Add in (as suggestions) additional use cases and scenarios.
We’ll plan for a follow-up conversation during our September monthly meeting