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  • February 27, 2019: Calisphere/Shared DAMS/OAC Update

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TopicIn briefAction Items
Reminder regarding our Roadmaps and Community Forum
  • Roadmaps are linked from the OAC/Calisphere Contributor Help Center
  • Community Forums also available on the OAC/Calisphere Contributor Help Center.
    • Any feature requests? We'd like to gauge broader interest to see if other campuses are interested in a particular feature
    • Can also be used to provide more visibility on a ticket or recurring issue
    • Can add comments, as well as +1 votes in favor of ideas.

Accessions plug-in on CDL-hosted ArchivesSpace
  • UCSF is interested in an accessions plug-in
  • We will get a sandbox instance of ASpace running so you can test this out; hard to see how it works from looking at github documentation
  • We'd like to gauge relative interest in this plugin from other campuses – community forum thread
  • Do you think you’d use it? (It would be easier for us to install the plugin across all campuses, instead of just UCSF, but we’d like to gauge and get feedback on whether you might use it.)
  • Note: Other ASpace plug-in requests welcome!

CDL-hosted ArchivesSpace instances upgraded to 2.5.2

  • Seems to be stable
  • Also moved hosted instances to a new instance type. Had been using different T2 instances. New type called T3. Moved everyone to a T3 small, have 2 CPUs, 2 GBs of ram. This is supposed to have 30% better performance!
    • Background: Some of you were affected (big problem with 2.5.1?) some instances had a weird condition called CPU steal metric -- when high CPU steal happened, instances were super slow and unusable. Got around by stop/start, but haven’t seen it on this new hardware.

ArchivesSpace <dao> linking

  • In the past, you had to manually edit ASpace EAD finding aids to link to digital objects at the top level finding aid.
  • We updated the OAC stylesheet so you don’t have to do that. Can create these top level finding aids that link directly to digital objects.
  • We want to test this process out a few more times.
  • Our goal is so you don’t have to hack the EAD to make it work with OAC

Calisphere harvesting updates
  • Harvesting updates: new Huntington Library, CSU Northridge, and History San Jose collections published. UCR is getting ready to publish complex video objects from Nuxeo (new complex object type); we also recently published collections from UCB Environmental Design Archives.
  • Coming Soon: Television Academy Interviews
  • See collections in-process on our Harvesting queue

Process to let us know when a collection is ready for harvest to Calisphere?

  • How to contribute collections: Let us know! And we’ll update the registry, point to the source, and run the harvest
  • Editing Calisphere collection descriptions can be done via the Registry. This should update automatically. Let us know if you can’t get into the registry
  • Updating featured images on institution landing page: On the contributing institutions page, these featured images were selected way back when we were first launching. We can update these. Let us know!

Nuxeo accounts and non-Shibboleth use cases
  • UCI has a use scenario in which they would like to give content access to community partners so they may interact directly through Nuxeo
  • Option 1: Nuxeo can create temporary users so you can invite to view
  • Option 2: Or we can do away with Shibboleth, which would mean another user account/login to manage
  • UCSF might have a use-case for community partners to edit content in Nuxeo as well
  • UCR had wanted to do that with the Sherman project
  • Would have to get rid of Shibboleth and set up accounts and distribute passwords...
  • Note: Single sign on was a high level requirement when we were getting Nuxeo at the time.

Nuxeo to Merritt direct deposit process

  • The Nuxeo-to-Merritt direct deposit process is now running on a weekly basis!
  • If you have existing collections from Nuxeo to Merritt, any changes should get picked up weekly.
  • If there are new ones, as those are added to the registry, they will also get picked up and distributed into Merritt.
  • If you have a collection going into Merritt and you need to delete/recreate an item, let us know so we can let Mark Reyes know and double check all the logic is working correctly. We *think* we have the logic worked out so it doesn’t duplicate if you have the same ark.

Nuxeo and prototype IIIF version 3 manifests

  • Nuxeo objects (metadata, structure, and files) are currently exposed to Calisphere for harvesting using a syntax developed by CDL ("media.json"). The syntax also helps drive the display of the object's structure, within the Calisphere UI

  • We would like to replace the media.json syntax with the International Image Interoperability Framework (IIIF) Presentation API 3.0 manifest format.
  • We are currently working on creating prototype manifest files, to help us evaluate what would be required to swap out the media.json syntax. We can also use the prototype manifest files to evaluate IIIF-based viewers such as Mirador (to adapt and supercede our current Calisphere complex object viewer)

Calisphere/Aeon integration

  • Bancroft is set up with Calisphere/Aeon integration so an "order image" button will trigger an order via Aeon – example
  • Clicking the button pops up a window that takes you to Aeon
  • The URL passes along the ark and title, so the request form will populate
  • Will need to coordinate with your Aeon rep to make sure the url will correctly pre-populate the request form
  • UCB is set. UCSC and UCD are investigating.
  • UCSF is also interested!

Google Analytics on Calisphere download/request item

  • We are instrumenting Google Analytics "event tracking" on the "Order Image" (Aeon integration cases) and "Download Image" (Nuxeo cases) buttons that appear on objects in Calisphere
  • Google Analytics supports category, action, and label options with event tracking. We plan to use "calisphere" as a category.
  • Item type: you'll be able to determine the type of object (format) that users are downloading
  • The page URL will also get captured with event tracking – so you'll be able to determine which items are downloaded the most
  • What would you be interested in tracking for download?
    • UCR: Care mostly about the actual download
    • UCSF: +1
  • Does type make sense for tracking?
    • UCR: Yep!

Repatriating ownership of ARKS (legacy OAC METS) back to campuses

  • Going through the process of repatriating arks back to the campuses
  • Wrapping up with UC Merced, Davis. Work with each campus' set of collections
  • Each campus will have legacy ark ownership repatriation

Calisphere exhibitions

  • Making steady progress to get the Calisphere Exhibitions program back up and running
  • We have re-convened our advisory board:
  • Eric Milenkiewicz (UCR), Kelsi Evans (GLBT Historical Society), and Monique Sugimoto (Palos Verde Library District)
  • And plan to start investigating a pilot exhibit to run through the proposal and curatorial process
  • Goal to launch pilot by the end of Summer, and open up the workflow for everyone at that time.
  • In the meantime, feel free to start thinking about exhibition proposal ideas!

OAC/Calisphere contributor support update

  • Christine is onboarding new contributors now!
  • And also pitching in to help out with contributor and end-user support
  • Friendly reminder to reach out to us if you have new staff who would like an orientation

Calisphere collateral

OAC/Calisphere exhibit booth and contributor meetup at SCA

  • We will be at the Society of California Archivists (SCA) conference in Long Beach, April 24-27
  • Registered for an exhibit booth – come say hello!
  • Also scheduled for a contributor meetup – add it to your Sched!

Shareable metadata workshop

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