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User Accounts

A login account is required to access any wiki space that is not public.

UCSF Faculty, Staff, and Students

Must use a MyAccess account:

Other Universities

Users from the following universities can log in with their local campus account:

  • Berkeley Lab
  • Boston University
  • UC Berkeley
  • UC Davis
  • UC Irvine
  • UC Los Angeles
  • UC Merced
  • UC Office of the President
  • UC Riverside
  • UC San Diego
  • UC Santa Barbara
  • UC Santa Cruz

Guest Accounts

Guest MyAccess accounts are available from UCSF ITS for a fee of $8 per user per month (the fee is not charged for months during which the user does not log in).  Here is the process:

Get Set Up as a Sponsor Group

The space administrator must send an email to requesting to be set up as a sponsor group.  To see what information is required, click here.

User Requests Account

Once the sponsor group has been created, each user must:

  1. Go to
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select the proper Sponsoring Group and mention wiki access in the Reason field
  4. Click the Request Account button to submit the request


Space Types

These are the three basic types of spaces you can choose from when you request a new space.  You can create a hybrid space by using page restrictions to limit access to part of a space.


'Public' space

'Login Required' space

'Private' space


Accessible to anyone

Accessible to all logged-in users

Accessible only to selected users

Default Permissions Structure

'Anonymous' has view permissions, and group 'confluence-users' has view and create permissions

Group 'confluence-users' has view and create permissions

Only individual users and groups (but not 'confluence-users') have permissions in the space

How to Grant Access to a New User

No action necessary

Make sure user has a valid login account (see User Accounts section above)

Make sure user has a valid login account (see User Accounts section above), then add user to a group or give individual user permissions

Additional Information

Wiki@UCSF policy is that anonymous users are allowed to view only. Users who want to comment or edit a page must log in.

In addition to all UCSF users, this type of space is visible to all users at universities in the User Accounts table above and users who have a guest MyAccess account.

Private spaces are invisible to anyone who has not been given access permission. They don't appear on other users' Dashboards or in search results.

Please note that while the wiki is a free service offered by the library, it is intended to be used for active collaboration.  If your space has not been updated for over a year, we will notify you that we intend to remove the space and offer you options for archiving it in PDF or HTML format.

Permission Types

When you go to the Permissions screen, you can give individuals and groups the following permissions in your space:

PermissionThe user or group can:
ViewView the space's content, including the space's details, its pages, and blog posts.
PagesAddCreate and edit pages in the space.
RestrictApply page-level restrictions.
DeleteDelete pages in the space.
BlogAddAdd and edit blog posts in the space.
DeleteDelete blog posts in the space.
CommentsAddMake comments in the space.
DeleteDelete comments from the space.
AttachmentsAddAdd attachments to pages in the space.
DeleteDelete attachments from pages in the space.
MailDeleteDelete individual mail items.
SpaceExportExport content from the space via the space-level export screens. Note that this permission doesn't affect the exporting of a single page's content. Anyone who has permission to view the page also has permission to export its content.
AdminAdminister this space, including granting permissions to other users. This permission can't be granted to anonymous users (users who aren't logged in).





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