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Ebook Usability CKG Meeting Agenda of November 2, 2017

10:00am - 11:00am

 Attendees: Estaban Aguilar (UCLA), Carla Arbagey (UCR), Greg Cariaga (UCSC), Frank Gravier (UCSC),  Christy Hightower (UCSC), Deanna Johnson (UCD), Chan Li (CDL) (Chair), Nga Ong (CDL) (Recorder), Michele Potter (UCR), Elizabeth Salmon(UCM), Sarah Sheets(UCM), Teri Vogel (UCSD)

 Agenda:

  1. Termination of multi-campus Ebook Usability Survey
    1. Nga and Deanna will work on closing out project with UCD’s IRB office
    2. Campus interested in conducting the survey for its own campus will need to submit an IRB application via its own campus IRB office
    3.  Nga will upload all IRB documents submitted to IRB (including Survey questions) to Google Doc folder
      1. https://drive.google.com/drive/folders/0Bz4poKIWd7SARms3dml2NE81cU0?usp=sharing_eip&invite=CL7CvS4&ts=59fbb8c4
  2.  Future plans for Ebook CKG
    1.  Nga will send out a short survey for possible topics to discuss
    2. Will have regularly scheduled conference call on December 1 to check in on future plans

Ebook Usability CKG Meeting Agenda of October 5, 2017

10:00am - 11:00am

 Agenda:

  1.  Survey questionnaires review. Additional comments?
    1. http://www.surveygizmo.com/s3/3819326/Academic-User-Behaviors-around-Print-Books-and-Ebooks
  2. IRB concerns?
    1. UCLA IRB: almost done
    2. UCD IRB: all documents submitted
    3. UCR PI: still need to check
  3. Distributing the surveys
    1. Listserv and email lists
    2. Timeline
  4. Promotional materials
    1. Done by Carla and Chan
  5. Further survey testing
    1. Senate Faculty/Non-senate Faculty or Lecturer: Sarah, Michelle, Nga and Ying
    2. Graduate student/undergraduate student: Greg, Frank and Christy
    3. Researcher/Post-doc: Esteban
    4. Librarian/Staff: Deanna
    5. Nga will investigate the options to have UCOP and CDL help out with the survey assessment

 

Ebook Usability CKG Meeting Agenda of September 20, 2017

2:00pm - 3:00pm

 Attendees: Estaban Aguilar (UCLA), Carla Arbagey (UCR), Greg Cariaga (UCSC), Andrea Duda (UCSB), Frank Gravier (UCSC),  Christy Hightower (UCSC), Deanna Johnson (UCD), Chan Li (CDL) (Chair), Nga Ong (CDL) (Recorder), Michele Potter (UCR), Sarah Sheets(UCM), Ying Zhang (UCI)

Agenda:

  1. Announcement
  2. Survey tool privacy: https://www.surveygizmo.com/privacy/
  3. Process of sending out email lists
    1. Email limit: Survey email from SurveyGizmo’s (through its Email Campaign feature) has SurveyGizmo’s email address in the From: field. This may lower the response rate when participants are getting a survey from a non-UC email address. UCSC will decide if they want to use SurveyGizmo to send out their list of individual emails.
  4. Cover message: https://docs.google.com/document/d/1SnlqV7znq5ZpNUT-PLmYzU8VL1uE4v6XMNQquSoCM70/edit
  5. Prize drawing process
    1. IRB requirement
      1. Cannot highlight gift incentive in cover letter
      2. Cannot require participants to answer questions
  6. Process
    1. CDL will collect all identifying info and send back to campus to do reward drawing
  7. Promotional material
  8. Stats update
    1. IRB: package submitted
    2. Emails
  9. Timeline
    1. Will delay Survey launch to mid January (tentative date: Jan 16, 2018)
    2. Campuses will check with their Institutional Research Office for Survey calendar
  10. Questionnaires
    1. http://www.surveygizmo.com/s3/3819326/Academic-User-Behaviors-around-Print-Books-and-Ebooks
  11. Survey testing: http://www.surveygizmo.com/s3/3819326/Academic-User-Behaviors-around-Print-Books-and-Ebooks
    1. Senate Faculty/Non-senate Faculty or Lecturer: Sarah, Michelle, Nga and Ying
    2. Graduate student/undergraduate student: Greg, Frank and Christy
    3. Researcher/Post-doc: Esteban
    4. Librarian/Staff: Deanna
    5. Nga will investigate the options to have UCOP and CDL help out with the survey assessment

 

Ebook Usability CKG Meeting Agenda of September 7, 2017

3:00pm - 4:00pm

 Agenda:

  1.  Survey testing feedback (CKG members and a few UC staff and students): http://www.surveygizmo.com/s3/3819326/Academic-User-Behaviors-around-Print-Books-and-Ebooks

 

Ebook Usability CKG Meeting Agenda of August 9, 2017

2:00pm - 3:00pm

 Attendees: Estaban Aguilar (UCLA), Carla Arbagey (UCR), Greg Cariaga (UCSC), Frank Gravier (UCSC),  Christy Hightower (UCSC), Deanna Johnson (UCD), Chan Li (CDL) (Chair), Elizabeth Salmon(UCM), Nga Ong (CDL) (Recorder), Sarah Sheets(UCM), Ying Zhang (UCI)

 Agenda:

  1. Timeline for Survey launch date: 2nd week of October (may not get IRB exemption by then); No later than 3rd week of October
  2. Email list for distribution:
    1. UCM: no email address list. Survey will need to be distributed via non-email method—flyers put up on library website
    2. UCR: general email list
    3. UCI: a few email listserv
    4. UCLA: email listserv
    5. UCD: email listserv
    6. UCSC: individual emails
  3. Method of identifying reward winners
    1. UCSC can pre-screen email list to exclude students who are younger than 18. Other campus will disqualify winners if they are younger than 18.
  4. IRB application status:
    1. Need signature from UCD
    2. UCR need new AUL for PI
    3. UCM all ready
    4. UCLA  waiting for promotional material
    5. IRB campus contacts: Sarah (UCM); Carla (UCR); Greg (UCSC)

 Ebook Usability CKG Meeting Agenda of August 4, 2017

10:00am - 11:00am

 Agenda:

  1. Possible week for the survey distribution: the second week of October
  2. Possible testers for the survey:
    1. CKG members
    2. Riverside and Merced student workers
  3. Email list for distribution:
    1. UCSC can get a full list and students who are 18 years old younger can be screened
    2. Riverside has the list, but not sure about the screening part, will investigate
    3. Irvine has a list that combines all population, but not sure about the screening part, will investigate
    4. Merced and Davis will investigate where to get the list and whether the list can be screened or not.
  4. Survey distribution
      1. After the survey questions are put into the survey tool, a survey link will be generated
      2. Each campus will send out the survey with a cover letter and a survey link to their audiences either from UL office or some other options.
      3. Chan will draft a cover letter for each campus to customize.
  5. Survey tool:
    1. Chan will try the Survey Monkey and will investigate the mobile capability
  6. Promotional materials: Chan and Carla will create mock-ups for campuses to customize
    1. Library website: Chan
    2. Twitter: Chan
    3. Facebook post: Chan
    4. Print flyer: with QR code: Carla
  7. Chan will create general questions for faculty based on the student one.
  8. Will have another call in August to continue reviewing the faculty textbook questions.
    1. Christy will renumber the questions
    2. Please fill out the doodle poll.

 

Ebook Usability CKG Meeting Agenda of July 28, 2017

1:00pm - 2:00pm

 Agenda:

  1.  Finalize the survey questions: https://docs.google.com/document/d/1Q1B-oRtNycgbJBJS4TeIWEYboBOGNGH1CyZUxe3sFA0/edit#

 

Ebook Usability CKG Meeting Agenda of July 7, 2017

10:00am - 11:00am

 Agenda

  1.  Review the survey questions to make a push to finish the survey.
    1. Survey link: https://docs.google.com/document/d/1Q1B-oRtNycgbJBJS4TeIWEYboBOGNGH1CyZUxe3sFA0/edit#
  2. Outstanding issues:
    1. Textbook related questions
    2. Grad and Faculty questions

Ebook Usability CKG Meeting Agenda of Jun 9, 2017

1:00pm - 2:00pm

Attendees: Carla Arbagey (UCR), Chan Li (CDL) (Chair), Elizabeth Salmon(UCM), Michele Potter (UCR), Nga Ong (CDL) (Recorder), Sarah Sheets(UCM), Teri Vogel (UCSD), Ying Zhang (UCI)

Agenda:

  1. SSP conference update
    1. Attendees mostly publishers
    2. Vendors do a lot of user experience studies (e.g. Ebsco about 80/yr) but not much collaboration with Academic libraries user experience studies
    3. Taylor & Francis is interested to learn about UC's experience with CRC Netbase books; Opportunity to collaborate when we do platform evaluation project

  2. IRB update
    1. Working with UCD IRB office; Will start submitting paperwork soon including the Survey questions which can be changed later. Will get a draft ready within next month
    2. Each PI will be contacted by his/her own campus IRB office
    3. Let Chan know if you need more info

  3. Review survey questions: https://docs.google.com/document/d/1Q1B-oRtNycgbJBJS4TeIWEYboBOGNGH1CyZUxe3sFA0/edit#
    1. ACTION: please comment on survey questions before next month's meeting


Ebook Usability CKG Meeting Agenda of May 5, 2017

10:00am - 11:00am

Roll Call

Here is the agenda for this Friday’s meeting. We will spend majority of our time discussing our survey questions. Please review them before the meeting if possible.

  1. Participating campus PIs and funding update
  2. Survey question review:
    1. Faculty textbook questions: https://docs.google.com/document/d/15tO4FcjEPw3EgMj9pouSmvKx2V0LdqgVUTFlcR_36FU/edit
    2. Undergraduate text questions: https://docs.google.com/document/d/1VZxKuLXT6gAkx2rN7-u0M-HhZfEUae4eIwtq946sSxM/edit
    3. Students scholar book use question: https://docs.google.com/document/d/1Q1B-oRtNycgbJBJS4TeIWEYboBOGNGH1CyZUxe3sFA0/edit#


Ebook Usability CKG Meeting of Apr 7, 2017

10:00am - 11:00am

Roll Call

Attendees: Carla Arbagey (UCR), Chan Li (CDL) (Chair), Christy Hightower (UCSC), Deanna Johnson (UCD), Elizabeth Salmon(UCM), Frank Gravier (UCSC), Kerry Scott (UCSC), Nga Ong (CDL) (Recorder), Sarah Sheets(UCM), Teri Vogel (UCSD), Ying Zhang (UCI)

Meeting Notes:  

  • Teri Vogel's update on ER&L meeting
    • See Teri's email dated 4/7/17 for links to presentation slides and email her to get login credentials if you want to listen to the presentations.

  • IRB Update
    1. Process
      ACTION: Chan will send out information about the process of training to be certified as PI

    2. Campus PIs: The following members have agreed to be the PI
      1. UCSD - Teri Vogel
      2. UCM - Sarah Sheet
      3. UCI - Ying Zhang
      4. UCR - ? Michele Potter will check
      5. UCSC - Has to be UL; Kerry will talk to Elizabeth

  • Survey timeline
    • Group has decided to conduct survey in the Fall (end of September).

  • Funding for incentives
    • Amount set to $250 per campus
    • ACTION: Each campus will check on funding and can decide how the incentives will be distributed

  • Survey questions
    1. Max. number of questions /Max. Completion time (Deferred to next meeting)

    2. Draft questionnaires: https://drive.google.com/drive/folders/0By7lpLxXW2BNTURyTlJ1VlB6VUE
      1. Textbooks for undergraduates
        ACTION: Christy will draft a Textbook question for Faculty (and for Grad student if time permits)

      2. General scholar book use for students
      3. Demographic

        ACTION: Everyone will read all survey questions posted on Google drive and see how the questions can be merged or add new questions.


Ebook Usability CKG Meeting of March 3, 2017

10:00am - 11:00am

Attendees: Andrea Duda (UCSB), Carla Arbagey (UCR), Chan Li (CDL) (Chair), Christy Hightower (UCSC), Deanna Johnson (UCD), Elizabeth Salmon(UCM), Frank Gravier (UCSC), Kerry Scott (UCSC), Michele Potter (UCR), Nga Ong (CDL) (Recorder), Sarah Sheets(UCM), Teri Vogel (UCSD), Ying Zhang (UCI)

  • Listserv: EUCKG-L@listserv.ucop.edu
  • New group members introduction
    • Elizabeth Salmon (UCM), Sarah Sheets(UCM), Kerry Scott (UCSC), Christy Hightower (UCSC)
  • Summary of study project
    • New categories not done in UCSC study will be added : User awareness of ebooks, Textbook, new user groups to include faculties and undergraduate students
  • Andrea Duda will give an update on UCSB user study project
    • Follow what UCSC study did, using their survey questions with slight changes but focusing on e-resources on two different user groups: grad students from physical science/engineering and life sciences.
    • Want to know ebook investments are paying off.
    • Did not ask about specific platforms because people don’t particularly notice.
    • Want to get a sense of what ebook features users like or don’t like
    • Timeline: hope to complete this quarter but may go into Spring quarter.
    • Before getting IRB approval, be sure to scan if other UC has similar IRB clearance because it will speed up the approval process. (Chan: UCSC did not need IRB, will share IRB review exemption documents.)
    • For future survey, would be interested to widen user groups to include faculties (selecting decisions; required text or optional) and undergraduate students
    • ACTION: Chan will find out IRB contact at UCSB.
  • Survey study discussion:
    • Participating campuses: UCD, UCI, UCR, UCSD and UCSC
      • UCM would like to participate
    • Update on IRB and Qualtrics
  • ebook platform evaluation: (Defer to next meeting)

Ebook Usability CKG Meeting of February 3, 2017

10:30am - 11:00am

Attendees: Carla Arbagey (UCR), Frank Gravier (UCSC), Chan Li (CDL) (Chair), Nga Ong (CDL) (Recorder), Michele Potter (UCR), Teri Vogel (UCSD), Ying Zhang (UCI)

Unable to attend: Andrea Duda (UCSB), Deanna Johnson (UCD)


  • Project interests
    -Received 5 responses from survey. Only UCSB has the funding to support a focus group user study. 
    -Due to lack of funding, doing a system wide User survey is more feasible. 

  • User study
  • Current ebook platform evaluation
    • Current packages, evaluation criteria
      • The objective is to come up with a set of most desirable criteria based on our user survey as a way to push publishers toward a more standardized ebook platform.
      • Refer to Ebook Platform Evaluation spreadsheet on Google Doc: https://drive.google.com/open?id=1nIX5yX11t3jBadQ6nmjE9MjWl9UFTlEtPTEW-3IJ0JU.
      • ACTION: Chan will reorganize the CDL purchased package (in Existing ebook platforms tab) into different categories (Aggregator, DDA, etc.):
      • TO DO: Members will look at the package list in the Existing ebook platforms tab and add other ebook packages that they would like to include in the study
      • TO DO: Members will look at the evaluation criteria (in the Evaluation Criteria tab) and add more criteria, if they wish.

  • Usage data comparison between print and ebooks (Agenda item will be discussed in next meeting)
    • Cambridge ebooks  with share print copies (B & I)

  • Decision: Will have Regular meeting via conference call first Friday of each month.

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