currently working on RMP 7 (Protection of Administrative Records containing Personally Identifiable Information) – comments by December 15
On-site meeting at UCSF
NOTES
Had call this morning
RM wants to know how we treat PII when we receive it, will discuss more in Jan meeting
Let Marlayna know if you have questions RMP document, she'll pass it on
Charge states that the chair is the liaison unless otherwise designated. If it's someone else, should be rotating. Kevin will consider taking this on. Marlayna and Kevin to chat more about it
ACTION: Polina to ask Brenda about breakfast/lunch
Planning events/displays for the UC Sesquicentennial (2018)
Born digital materials
how are records managers dealing with born digital records?
what are they telling units to do with these records?
share challenges, sucess stories, etc.
General conversations
how to support one another (ensure campus records are well managed)
ensure historical material is getting funneled to the archives
ensuring the rest is disposed/kept systematically
Meeting in January:
RMs very excited for joint meeting. They have it twice a year. Hopefully we can meet at least once a year
ACTION ITEM: Marlayna and Polina to discuss details for meeting with RM for UCOP
Topics to prioritize: born digital; research data; diverse content management/ERMS systems throughout each campus; RMs closely working with legal and public information requests?; general conversations
Big three:Born dig, research data, and general conversations
Our own topics: Sesquicentennial plans- how to commemorate? – online exhibit on Calisphere?
15min
Creating a unified copyright notice for AR collections (university records)
Come up with boilerplate language for copyright statements in finding aids. Could be adjusted for each campus's/collection's needs. Collect what we're using now.
ACTION: Polina to set up wiki page and everyone contribute copyright statement for records and faculty papers
