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Date

, Conference Call, 9-10:30 am

Conference Call Instructions

Attendees

Members absent: Laura Uglean Jackson, Bergis Jules, Danelle Moon, 

Goals

  • Consider feasibility of January joint meeting with RMC (Records Managers Committee)
  • Continue discussions

Discussion items

TimeItemWhoNotes
Minutes

Jim Dooley

 

Welcome & Announcements

All

UCSD is hiring an LA IV; over 120 applicants most are librarians. The number of applicants has been reduced to 40; there are five internal candidates.

5min   

Updates

  
5minUCAC website clean-up

Marlayna Christensen

  • Marlayna now has permission to edit the web site. She may be asking UCAC members for feedback and help.
  • UCAC members decided to keep meeting minutes on the wiki for the present and not post minutes to the web site.
10min

Record Managers Committee

  • conference call
  • proposal for joint meeting (January, SF)
Marlayna Christensen

The RMC has a monthly call that Marlayna attends as UCAC Chair. We discussed the possibility of a joint RMC-UCAC meeting in San Francisco on January 25, 2017. There are many questions that affect both groups regarding access to and preservation of research data, especially medical data.

  • Marlayna will ask Laurie Sletton to invite UCAC as a group to attend.
  • Polina will share a UCSF flow chart and a link to a presentation by Katie Fortney on the ownership of research data.
  • UCAC should draft an agenda for the meeting by October 14 to help secure campus funding for members to attend.
  • Marlayna will share the minutes of the RMC calls.

Discussion Topics

  
20minArchiving email campus offices

Polina E Ilieva 

No campuses at this time have developed procedures for archiving email. Some campus records managers are collecting Chancellor's correspondence. This may be another topic for a joint RMC-UCAC meeting. There are currently no procedures to transfer email to the University Archives. Currently no UCAC member has access to campus content management systems.

  • UCB – not archiving administrative email; most email is part of faculty papers that are considered to be manuscript collections.
  • UCD – in early stages of investigation; interest by Chancellor and Provost in library developing a solution.
15min

Collecting policies

  • who has them?
  • how formal are they? 
Teresa Mora
  • UCSD – is in the process of developing an archives collecting policy.
  • UCSF – Polina will share the public policy at UCSF.
  • UCB – has a lib guide with transmittal information.
  • UCD – has a lib guide.
5min

Transfer forms

  • upload to wiki
 

Teresa has created a folder on the wiki for examples of transmittal forms.

20min

Web archiving

  • Collecting scope?
  • Policies or other documentation?
  • Discovery, access, (and preservation)?
  • Outreach and promotion?
Kevin C Miller
  • UCSF – doing web archiving since 2007; will be hiring a digital archivist who will be responsible for web archiving.
  • UCB – archiving Academic Senate and statewide LAUC sites; doing web archiving since 2009.
  • UCSD – just hired digital archivist who is responsible for technical aspects; selectors responsible for selecting sites to be crawled.
  • UCSC – selectors are responsible for selecting sites to be crawled.
  • UCM – Digital Assets is archiving ucmerced.edu domain.

Agenda Building

  • Next call: November 30, 1-2:30pm
  • Minutes: Laura Uglean Jackson
  • Topics:
    • Creating a unified copyright notice for AR collections (university records)
    • Agenda topics for face-to-face meeting (January 25 in SF)


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