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Scholarly Publishing CKG  Meeting Notes – May 20, 2015

May 20, 2015      1:00 pm - 2:00 pm

Notetaker: (UCI – Mitchell Brown)


Roll Call:  Susan Koskinen, Samantha Teplitzky, Mary Wood, Mitchell Brown, Shu Liu, Susan Mikkelsen, Rhonda Neugebauer, Mary Linn Bergstrom, Christy Hightower, Gary Colmenar, Katie Fortney (CDL)


  1. Announcements (Mitchell)

a)      Diane Gurman is leaving UCLA.  Her last day was May 15.  Our thanks to Diane for you service to SP CKG and SCO groups.  Best wishes on next project.

b)      UCSEL meeting at Berkeley – May 6.  Lightning Talk on Open Access, followed by questions

Open Access - Campus Initiatives (notes from UCSEL draft notes – provide by Susan Koskinen)

Lightning Talk: Mitchell Brown on UCI experience (see handout)

Importance of outreach to individual departments; with marketing materials

Pre-launch outreach to many faculty groups to gain support

        • Open Discussion

○        How often are publications harvested? First time big harvest of everything, then every two weeks.

■        Initial harvest grabs everything but differentiates publications pre- and post- OA policy adoption

○        Ability to create (export) lists of faculty publications from publication management system; coordination with academic personnel software

○        Harvesting from A&I sources: web of science, Scopus, PubMed, arXiv, rePEc, ORCID

○        Integrating ORCID with Symplectic (helps with common names)

○       Small percentage requesting waivers

            • Discussion about ORCHID discussions with SAG1 survey and campus implementation.

c)      UC Provost Aimee Dorr is asking UC-wide Academic Senate President Mary Gilly for a report on the early adopter campuses of the OA Policy pilot program.  Report due in “fall 2015”.  The report is being requested through the UCI Academic Senate Chair, to the head of the committee on research computing and libraries (CORCL).

d)     Mitchell’s term as co-chair is coming due. Recruit new co-chair.  Susan has agreed to be co-chair.

 3.  Elsevier Announces a new sharing and hosting policy for journal articles (Mitchell).  On April 30, 2015, Elsevier announced a new sharing and hosting policy for Elsevier journal articles. This policy represents a significant obstacle to the dissemination and use of research knowledge, and creates unnecessary barriers for Elsevier published authors in complying with funders’ open access policies. In addition, the policy has been adopted without any evidence that immediate sharing of articles has a negative impact on publisher’s subscriptions.  (comment from COAR webpage)

    2. ARL response:

4.  Planning for UC Open Access Policy implementation on campuses

a)      UCLA – no update

b)      UCSF   – no update

c)      UCI (Mitchell) – UC PMS system looking to add SSRN as an indexing source.  Responding to Q&A from faculty concerns.  Resolution of indexing from Web of Science restored.  A module for creating CV within the author profiles is being reviewed for implementation. Irvine has seen an increased in claimed articles from April to May but a slower increase in the number of submitted articles.  Articles in a faculty profile that are "Rejected" rather than claimed can be found in the "Not Mine" folder indefinitely.  Proxy delegates will be added from departments interested in curating their faculty’s publications.

d)     Updates from other campuses 

    • San Diego (Mary Linn) – Working to gather faculty data upload from campus partners and IT department.  Made contact with chair of faculty senate library committee on communication plans.  Core group working on planning and timeline for mid-August rollout.
    • Santa Barbara (Gary) – Launch on August 31.   Sherrie Barnes, Chuck Huber, Gary and Rebecca Metzger (AUL for Outreach).  Setting up for launch with email from campus EVC and Senate Chair to faculty beginning of spring quarter.  Contact with collection managers to give presentations to departments and faculty support group, termed “faculty champions”.
    • Santa Cruz (Christy) – Launching early September.  Question about what is included in the second email?  Mary Linn contacted Justin Gonder who explained that following emails can be sent as needed.

 5.  Mary Linn shared about a workshop on digital science presentation in San Francisco on April 22, with keynote by Mackenzie Smith.  Los Angeles presentation will have Christine Borgman.  Christy would like to have a broader discussion of how to present Altmetrics, for other products not traditionally seen as library products, and a LaTex overlay to help users with LaTex editing, presented by Helen Josephine. Software to manage lab samples and data management for electronic lab notebooks.  What is the role of library support for products expensive for these licensed products? Are these type of products appropriate for the library to support?   Mary Linn will share the link to the upcoming program.

“Shaking It Up: Challenges and Solutions in Scholarly Information Management.” Golden Gate Room of the SF Fort Mason Conference Center, San Francisco, CA.  (April 22, 2015)



Next event: Digital Science Showcase: Los Angeles, Los Angeles, CA

4th June 2015  URL:


Meeting adjourned 2:01 p.m.

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