Note taker: Holly
Present: Adrian, Holly, Matthew, Michael (UCSD), Michael (UCR)
Agenda & Notes
|Item||Speaker& Time||Notes||Decisions & Actions|
1. Attendance call
|AP / 2 min|| || |
|2. Review of Action Items from Previous Meeting||AP / 5 min|| |
|3. UCOP Project Management Group||HE / 20 min|
The Project Management Interest Group is a UCOP campus affinity group that launched in 2009 to provide support and share best practices and tools for getting work done more quickly and effectively. The group holds monthly brown bag meetings the first Tuesday of each month; meetings alternate between the Franklin and Kaiser buildings and often feature guest speakers. Topics include a combination of best practices learning and discussion, tools training and practitioner roundtables for both experienced and novice project managers. The group also has an email list and SharePoint site.
If there are any other questions about the group that you or others have, I’d be happy to follow up on them with Paul (the convener of UCOP PMIG).
|4. Other PM Resources at UC|| /|
- UCR is having speaker from UCSF PM group in May.
- There may be other campus departments and groups that have relevant and/or related resources.
- Individual members assess groups at their campuses and identify web pages for groups related to PM
|5. Future Agenda Items||AP / 5 minutes|
Discussed future meeting agenda ideas, specifically, ideas for presentations.
- Portfolio management (How do you manage your projects)
- track individual project status, resources
- projects that feed into each other
- tools that people use to track
- Michael (UCR) - report back on the May presentation
- How to promote importance of PM to staff/libraries
- Putting together content for staff, but not sure how interested people are.
- Gap between what people think PM is and what it actually is.
- Percieved as theoretical, not practical
- Percieved as needing too much overhead (no planning, go straight to the work)
- Might be telling in trying to recruit for this CKG
- What can we do to engage those that would benefit from PM knowledge?
- Identify target audiences
- Identify common pain points or scenarios
- Identifying people that could talk about their portfolio management method
- People that manage multiple projects
- Linking in to Operational Excellence initiatives
- Description of projects in process (group members)
- Case studies of projects people have done (group members)
- Project postmortem/lessons learned
- How PM affected this project
- How you applied PM techniques and how you changed them for the library settings
- Here's how it's useful and what it's used for
- managed directly or active participant
- agile projects will be different
- Specific suggestions for case study projects:
- Michael: UCR Library Website Design (in process)
- Michael (UCSD): GIS site redesign (March meeting)
- Adrian: Rollout of UC Publication system
- Holly: available to present after June
- For march meeting, Michael (UCSD) will present on the UCSD GIS site planning project.