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The features on this page are for Space Administrators only

Overview


You can access the Space Admin console by going to the Browse menu and selecting Space Admin.  If you don't see a Space Admin option, you don't have Space Administrator permissions in the space: 

Features


Here are links to Confluence documentation for some of the main Space Admin features (links open in a new browser tab):

 

 

Permissions/Access Control


Click the links below to view instructions for controlling access and assigning permissions in your space.

Find out who has access to your space
Grant access to your space on a user-by-user basis
General information about wiki accounts, space types, and permission types
User groups allow you to change access permissions for multiple users at once
Edit the membership of a user group
Find out which users are in a user group

Frequently Asked Questions


Click on a question below to view the answer.  If you have a question that is not answered here, please contact the Wiki@UCSF Administrators.

How do I...

 Add a left side navigation menu to my space?

You need to apply the Documentation Theme to your space.  Go to Browse > Space Admin and select the Themes option from the menu on the left. Select the Documentation Theme and click the Confirm button. After applying the theme, click the 'Configure theme' link to configure these options:

Have the Menu Display All Pages in the Space Hierarchy
Click the Page Tree box.

Add Your Own Links to the Menu
In the Navigation box, enter links in wiki markup format.
To link to a wiki page, just enclose the page's name in brackets:

[Wiki Page Name]

To link to an external website, use this format:

[UCSF Homepage|http://www.ucsf.edu/]

Add a Header or Footer to Appear on Every Wiki Page
Enter wiki markup into the Header or Footer box.

When you are finished configuring the theme, make sure to click the Save button to save your changes. For more information, see the Confluence documentation on Configuring the Documentation Theme.

 Add or change the logo for my space?

Go to Browse > Space Admin and select the Change Space Logo option from menu on the left. If the logo is not turned on, click the 'ON' link. Click the browse button to find an image file on your computer and select it, then click the Upload Logo button. For more information, see the Confluence documentation on Changing a Space's Logo.

 Recover a page that was removed?

Go to Browse > Space Admin and select the Trash option from the menu on the left. Look for the page you want to recover, and click the Restore link to the right of the page name. When the page has been restored, you'll probably want to move it to a desired location in the space hierarchy. To find the page, go to Browse > Pages and click the Tree view. You can now drag and drop the page to a new location within the space hierarchy. For more information on moving pages, see the Confluence documentation on Moving a Page.

 See a list of all restricted pages in my space?

Go to Browse > Space Admin and select the Restricted Pages option from the menu on the left. To remove all restrictions from a page, click the lock icon to the right of the page name. For more information, see the Confluence documentation on Page Restrictions.

 Find out how many users are viewing/editing content in my space?

Go to Browse > Activity. You can change the time period for the charts of page views and edits. At the bottom of the page, you can see a list of the most active contributors (people who edit pages) and most popular content (number of times a page is viewed) in your space. There is no way to find out which users are viewing certain pages. For more information, see the Confluence Documentation on Viewing Space Activity.

 See a list of users in a user group?

If the group was created through the Manage Users/Groups feature, you can go to Browse > Manage Users/Groups and click on the group name listed on the left side of the page. If the user group was created by the Wiki Administrators through their own admin interface, contact the Wiki@UCSF Administrators.

 Add Google Analytics code to my space?

You need to create a page to hold the tracking code, and then add a 'page include' referencing that page on each page you want to track:

  1. Create a page to hold the tracking code:
    1. Create a new page entitled Google Analytics in your space.
    2. Add an HTML macro block to the page by typing {html}
    3. Inside the HTML macro block that appears, paste the javascript tracking code copied from your Google Analytics account.
    4. Save the page.
  2. Add a ‘page include’ to each page you want to track:
    1. Go to the page you want to track and click Edit.
    2. At the bottom of the page, type {include:Google Analytics}
    3. The include macro placeholder will appear.  You can now simply copy it (click the placeholder and do Ctrl-C) and paste it into any other page you want to track.  Don’t forget to save the page.
    4. It will take up to 24 hours for your data to appear in Analytics.
 Delete my space?

If you decide that your wiki space is no longer needed, please contact the Wiki@UCSF Administrators to remove it for you. Keep in mind that once the space is removed, it is no longer recoverable. If you want to make a backup of the content in your space before it is removed, go to Browse > Advanced and select one of the export options (PDF, HTML, or XML) from the menu on the left.

 


 

 

Quick Tips

Find out who has access to your space | Add or remove an individual user | Create a user group | Find out which users are in a group | Add/remove users in a group | Set permissions for a user group | Delete a user group

(Note: in the instructions below, you can click on the images to enlarge them)

Find out who has access to your space

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. You'll see a list of all groups and individuals with access to your space

4. Click the Edit Permissions button if you want to change permissions

Notes:

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Add or remove an individual user

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. Click the Edit Permissions button

4. Start typing the user's name and select from the drop-down menu

5. Click the Add button

6. Check/uncheck desired permissions for the user

7. To remove a user, uncheck all permissions

8. Click the Save All button

Notes:

  • If you know a user's MyAccess ID, you can enter it directly in this format: XXXXXX@ucsf.edu
  • If user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • For detailed information on permission types, see the Permissions box on the left side of this page

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Create a user group

1. Go into your space and select Browse > Manage Users/Groups

2. Enter a group name and click the Submit button

Notes:

  • When you create a group it is given View permissions only. See the Set permissions for a user group section below to change the group's permissions.
  • If you want to add users while creating the group, you can enter them by username (XXXXXX@ucsf.edu)
  • Any existing groups will appear in a list above the entry fields

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Find out which users are in a group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group to view its members

Notes:

  • To change the users in a group, see Add/remove users in a group
  • If a user group doesn't appear on the Manage Users/Groups page, it is a pre-2010 user group which can only be changed by a Wiki Administrator. Please contact wiki-admin@ucsf.edu.

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Add/remove users in a group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group to view its members

3. To remove a user, click the trash can icon to the right of the user's name

4. To add a user, enter the username (XXXXXX@ucsf.edu) and click Submit, or skip to step 5 if you don't know the username

5. To look up a user to add, click the Confluence Directory Search link

6. Set the drop-down menus to 'Full Name' and 'Contains', then type the user's last name and click Find Users

7. Click the green plus icon to the right of the user's name to add the user

Notes:

  • If a user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • To create a new group, see Create a user group

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Set permissions for a user group

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. Click Edit Permissions button

4. Check/uncheck desired permissions for the group and click the Save All button

Notes:

  • For detailed information on permission types, see the Permissions box on the left side of this page

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Delete a user group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group

3. Click the Delete option

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