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How to Give a User Access to a Wiki Space:

(If a user has already successfully logged into the wiki, you can skip to Step 3)

User Gets Account

UCSF Faculty, Staff, and Students

UCSF employees and students must use their MyAccess account to log into the wiki.  Users who have not activated their MyAccess account should click the 'New User?' link on the wiki login page.

Users who need assistance with their MyAccess user ID and password should:

Other Universities

We have implemented a system which allows users at other university campuses to log in to the wiki with their local campus equivalent of a MyAccess account. So far, we've added the following campuses:

  • Boston University
  • UC Berkeley
  • UC Davis

Scheduled to be added:

  • UCLA
  • Other UC campuses

For more information, send an email to WikiAdministration@ucsf.edu.

Guest Accounts

Users who are not entitled to a UCSF MyAccess account or a different university's equivalent may request a MyAccess guest account. The user should:

  1. Go to https://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request

User Logs In To Wiki

Users should log in to the wiki at:

https://wiki.library.ucsf.edu/

If a user has never logged in to the wiki before, a new wiki identity will automatically be created for the user. At this point, the user can only see public areas of the wiki, including those wiki spaces which have chosen to be public. In order to see private spaces, the user must be given permission. The next section explains how to do this.

Set User Permissions

Once a user has logged in to the wiki for the first time with a MyAccess account, the user may be given permission to access a space as an Individual or as a member of a Group. Follow the instructions below to set user permissions. If you have questions, send an email to WikiAdministration@ucsf.edu.

To see which individuals and groups have permission to access your space, go into your space, go to the Browse menu (top right), select Space Admin, then click the Permissions option on the left menu.

Individual Permissions

Go into your space, go to the Browse menu (top right) and select Space Admin. On the left menu, click the Permissions option and then click the Edit Permissions button underneath the Individual section. Start typing the user's name in the box, click the correct name when it appears among the drop-down options, then click the Add button. Check/uncheck boxes based on what you want the user to be allowed to do in the space, then click the Save All button. See

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Assigning Space Permissions

for more information on permission types.

Group Permissions

Space Administrators can create and manage their own user groups. Go into your space, go to the Browse menu (top right) and select Manage Users/Groups:

  1. Create a User Group - Type a group name in the Add Group box and click the Submit button.
  2. Add/Remove Group Members - Click a group name to display the group editing options. Click the Confluence Directory Search link above the Add User input box. Select the Full Name and Contains options, then type the user's name and click the Find Users button. When the user is found, click the big green plus icon next to the user's name to add the user. To remove a user from the group, click the trash can icon.
  3. Set/Modify the Permissions for the Group - Go to the Browse > Space Admin > Permissions screen and click the Edit Permissions button. Check/uncheck boxes based on what you want the group to be allowed to do in the space, then click the Save All button. See
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    Assigning Space Permissions

    for more information on permission types.

If you need help managing access to your space, please send an email to WikiAdministration@ucsf.edu.












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