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Overview

There are three general types of spaces in Wiki@UCSF:

Space Type

Description

Permissions Structure

How to Give a User Access

Public

Accessible to anyone, no login required

Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)

No action necessary. Access is granted to all users, regardless of whether they are logged in.

Login Required

Accessible to all Wiki@UCSF users who are logged in

The 'confluence-users' group has at least View permissions in the space

Make sure the user can log in to Wiki@UCSF (see Wiki Login section below). Any user who can log in is a member of the 'confluence-users' group and will be able to see your space.

Private

Accessible only to certain Wiki@UCSF users you select

Only groups (not including 'confluence-users') and individual users have permissions in the space

First, make sure the user can log in to the wiki (see Wiki Login section below). Then, add the user to a group or give individual user permissions (see Managing Permissions section below).

Wiki Login

UCSF Faculty, Staff, and Students

All UCSF employees and students can log in to the wiki with their MyAccess account.  Users who have not activated their MyAccess account should click the 'New User?' link on the wiki login page.

Users who need assistance with their MyAccess user ID and password should:

  • use the links on the wiki login page; or
  • contact 415-514-4100 option 2 followed by option 1 from 7 a.m. to 6 p.m. Monday through Friday; or
  • send email to customersupport@ucsf.edu
Other Universities

We have implemented a system which allows users at other university campuses to log in to the wiki with their local campus equivalent of a MyAccess account. So far, we've added the following campuses:

  • Boston University
  • UC Berkeley
  • UC Davis
  • UC San Diego
  • UC Riverside

Scheduled to be added soon:

  • UC Los Angeles

For more information, please contact the Wiki@UCSF Administrators .

Guest Accounts

Users who are not entitled to a UCSF MyAccess account or a different university's equivalent may request a MyAccess guest account. The user should:

  1. Go to https://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request

When a user logs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user.  Then you'll be able to add the user to groups or give individual user permissions (see below).

Managing Permissions

In your space, go to the Browse menu (top right) and select Space Admin. Then select the Permissions link on the left side menu. There you'll see a list of all the types of users who can access your space. To change permissions:

  1. Click the Edit Permissions button
  2. Check/uncheck boxes depending on which permissions you want the user/group to have
  3. Click the Save All button (or the Cancel button if you don't want to save your changes)

Basically, if you want a user/group to be able to only view content, check the View box. If you want the user/group to be able to add and edit content, check the Add box for each type of content (Pages, News, Comments, etc.).

Groups

If a user is a member of a group that has access to your space, then he/she will be able to access your space. You can manage your own groups by clicking the Manage Users/Groups tab. This option is recommended if you want to be able to change permissions for a large number of users in a single click. For more information, see Managing Your Own Groups.

Individual Users

Instead of using groups, you can give individual users permissions in your space. This option is recommended if you don't have that many users, or you want to give different users different permissions.

Anonymous Access

If you turn on Anonymous Access, then your space will be visible to the public, no login required. If you want your space to be public, we recommend giving only View and Add Comment permissions to anonymous users. Also, never give Space Admin permission to anonymous users.

For detailed information about permissions, see the Confluence documentation on Assigning Space Permissions .

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