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The features on this page are for Space Administrators only

On this page:

Overview

There are three general types of spaces in Wiki@UCSF:

Space Type

Description

Permissions Structure

How to Give a User Access

Public

Accessible to anyone, no login required

Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)

No action necessary. Access is granted to all users, regardless of whether they are logged in.

Login Required

Accessible to all Wiki@UCSF users who are logged in

The 'confluence-users' group has at least View permissions in the space

Make sure the user can log in to Wiki@UCSF (see #Wiki Login section below). Any user who logs in is automatically added to the 'confluence-users' group and will be able to see your space.

Private

Accessible only to certain Wiki@UCSF users you select

Only groups (not including 'confluence-users') and individual users have permissions in the space

First, make sure the user can log in to Wiki@UCSF (see #Wiki Login section below). Then, add the user to a group or give individual user permissions (see #Managing Permissions section below).

Wiki Login

A login account is required for users to log in to the wiki and access any space that is not public. A login account may be any of the following:

UCSF Faculty, Staff, and Students

All UCSF employees and students can log in to Wiki@UCSF with their MyAccess account.  Users who have not activated their MyAccess account should click the 'New User?' link on the MyAccess login page.

Users who need assistance with their MyAccess ID and password should:

  • use the links on the wiki login page; or
  • contact 415-514-4100 option 2 followed by option 1 from 7 a.m. to 6 p.m. Monday through Friday; or
  • send email to customersupport@ucsf.edu
Other Universities

We have implemented a system which allows users at other university campuses to log in to Wiki@UCSF with their local campus equivalent of a MyAccess account. So far, we've added the following campuses:

  • Boston University
  • UC Berkeley
  • UC Davis
  • UC Irvine
  • UC Los Angeles
  • UC San Diego

For more information, please contact the Wiki@UCSF Administrators .

Guest Accounts

Users who are not entitled to a UCSF MyAccess account and are not affiliated with the universities listed in the Other Universities column may request a MyAccess guest account. The user should:

  1. Go to https://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request

Once the request has been approved by the Wiki@UCSF Administrators, the user will receive an email with instructions for setting up the account.

When a user logs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user. Once this happens, you'll be able to add the user to groups or give individual user permissions (see #Managing Permissions section below).

Managing Permissions

To manage permission for your space, go to the Browse menu (top right) and select Space Admin, then select the Permissions link (on the left side menu) to see which groups and individuals have permission to access your space.

To change permissions, click the Edit Permissions button. Check/uncheck boxes depending on what kind of permissions you want to give, then click the Save All button.

Groups

You can manage your own user groups by clicking the Manage Users/Groups tab. This option is recommended if you want to be able to change permissions for a large number of users at the same time.

For detailed instructions, see Managing Your Own Groups.

Individual Users

Instead of using groups, you can give individual users permissions in your space. This option is recommended if you don't have a lot of users, or you want to give different permissions to different users.

To add an individual user, click the Edit Permissions button and start typing the user's name. When you see the user you want, click his/her name then click the Add button.

The user's name will appear in the list of Individual Users with View permissions only. Check additional boxes based on the permissions you want to give and then click the Save All button.

If you can't find the user, he/she may not have a wiki identity yet. You can either:

  1. Tell the user to log into the wiki. This will automatically create the user's wiki identity and then you'll be able to add the user to groups.
  2. Get the user's MyAccess ID (not password) and send it, along with the user's first/last name and email address, to the Wiki Administrators .  The wiki administrators will manually create the user's wiki identity.
Anonymous Access

If you allow Anonymous access to your space, it will be visible to the public with no login required. If you want your space to be public, we recommend giving only View and Add Comment permissions to Anonymous users. Also, never give Space Admin permission to Anonymous users.

For detailed information about permission types, see the Confluence documentation on Assigning Space Permissions .





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