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The features on this page are for Space Administrators only

General Information

User Accounts | Space Types | Permissions

User Accounts

A login account is required to access any space that is not public:

UCSF Faculty, Staff, and Students

Must use a MyAccess account:

  • To recover your username/password or activate your MyAccess account, see https://myaccess.ucsf.edu/
  • For MyAccess support, email customersupport@ucsf.edu or call (415) 514-4100

Other Universities

Users from the following universities can log in with their local campus account:

  • Boston University
  • UC Berkeley
  • UC Davis
  • UC Irvine
  • UC Los Angeles
  • UC Merced
  • UC Riverside
  • UC San Diego
  • UC Santa Cruz

Guest Accounts

To request a guest account, a user must:

  1. Go to https://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request

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Space Types

There are three types of spaces in the wiki:

 

Public

Login Required

Private

Description

Accessible to anyone

Accessible to all logged-in users

Accessible only to selected users

Default Permissions Structure

'Anonymous' has view permissions, and group 'confluence-users' has view and create permissions

Group 'confluence-users' has view and create permissions

Only individual users and groups (but not 'confluence-users') have permissions in the space

How to Grant Access to a New User

No action necessary

Make sure user has a valid login account (see User Accounts)

Make sure user has a valid login account (see User Accounts), then add user to a group or give individual user permissions (see Quick Tips)

Additional Information

Wiki@UCSF policy is that anonymous users are allowed to view only. If a user wants to contribute content to the wiki, he/she must log in.

In addition to all UCSF users, this type of space is visible to all users at universities in the User Accounts table above and users who have a guest MyAccess account.

Private spaces are invisible to anyone who has not been given access permission. They don't appear on other users' Dashboards or in search results.

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Permissions

When you go to the Permissions screen (Browse > Space Admin > Permissions), you can give individuals and groups the following permissions in your space:

View

user can view this space's content, including the space's details, and its pages and news items (blog posts)

Pages

  • Create – user may create and edit pages in this space.
  • Export – user may export pages in this space.
  • Restrict – user may apply page-level restrictions.
  • Remove – user may remove pages in this space.

Blog:

  • Create – user may add and edit blog posts in this space.
  • Remove – user may remove blog posts in this space.

Comments:

  • Create – user may make comments in this space.
  • Remove – user may remove comments from this space.

Attachments:

  • Create – user may add attachments in this space.
  • Remove – user may remove attachments from this space.

Mail:

  • Remove – user may delete individual mail items.

Space:

  • Export – user may export content from this space.
  • Admin – user has administrative permissions over this space.

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Quick Tips

Find out who has access to your space | Add or remove an individual user | Create a user group | Find out which users are in a group | Add/remove users in a group | Set permissions for a user group | Delete a user group

(Note: in the instructions below, you can click on the images to enlarge them)

Find out who has access to your space

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. You'll see a list of all groups and individuals with access to your space

4. Click the Edit Permissions button if you want to change permissions

Notes:

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Add or remove an individual user

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. Click the Edit Permissions button

4. Start typing the user's name and select from the drop-down menu

5. Click the Add button

6. Check/uncheck desired permissions for the user

7. To remove a user, uncheck all permissions

8. Click the Save All button

Notes:

  • If you know a user's MyAccess ID, you can enter it directly in this format: XXXXXX@ucsf.edu
  • If user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • For detailed information on permission types, see the Permissions box on the left side of this page

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Create a user group

1. Go into your space and select Browse > Manage Users/Groups

2. Enter a group name and click the Submit button

Notes:

  • When you create a group it is given View permissions only. See the Set permissions for a user group section below to change the group's permissions.
  • If you want to add users while creating the group, you can enter them by username (XXXXXX@ucsf.edu)
  • Any existing groups will appear in a list above the entry fields

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Find out which users are in a group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group to view its members

Notes:

  • To change the users in a group, see Add/remove users in a group
  • If a user group doesn't appear on the Manage Users/Groups page, it is a pre-2010 user group which can only be changed by a Wiki Administrator. Please contact wiki-admin@ucsf.edu.

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Add/remove users in a group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group to view its members

3. To remove a user, click the trash can icon to the right of the user's name

4. To add a user, enter the username (XXXXXX@ucsf.edu) and click Submit, or skip to step 5 if you don't know the username

5. To look up a user to add, click the Confluence Directory Search link

6. Set the drop-down menus to 'Full Name' and 'Contains', then type the user's last name and click Find Users

7. Click the green plus icon to the right of the user's name to add the user

Notes:

  • If a user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • To create a new group, see Create a user group

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Set permissions for a user group

1. Go into your space and select Browse > Space Admin

2. Select the Permissions option from the left side menu

3. Click Edit Permissions button

4. Check/uncheck desired permissions for the group and click the Save All button

Notes:

  • For detailed information on permission types, see the Permissions box on the left side of this page

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Delete a user group

1. Go into your space and select Browse > Manage Users/Groups

2. Click the name of a group

3. Click the Delete option

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