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August 17, 2016     1:00 pm - 2:00 pm

Ready Talk: 866-740-1260

Pass code: 8248781 (replaced by 5317569)

Notetaker: UCR


  1. Roll Call:  Rachael Samberg, Samantha Teplitzky, Mitchell Brown, Shu Liu, Marty Brennan, Jennifer Chan, Donald Barclay, Rhonda Neugebauer, Anneliese Taylor, Christy Hightower, Gary Colmenar, Katie Fortney, Mat Willmott, Jackie Wilson 

  2. Announcements
    1. Welcoming another new member --Rachael Samberg (UCB).  Welcome to Rachael, has been at UCB for 7 1/2 weeks.  Has practiced IP litigation.
    2. Gary Colmenar (UCSB):  when school starts in Sept,, he is teaching a course so will miss Oct and Nov meetings. May be able to send a UCSB sub from their schol comm group.
  3. Publisher discounts, and communication about them (Mat Willmott)
    1. Wants to know about publisher discount info from colleagues and to learn from colleagues about issues related to publisher discount agreements and other OA discount agreements and how they are disseminated to you all.  Mat is at CDL starting July 1, with title Open Access Collections Strategist.  His idea is to merge OA business models and he is doing work to consider the appropriate level of investment for CDL to make on behalf of the UC campuses.  He's thinking about a suite of emerging models and to even negotiate with publishers and to include it in agreements that publishers may have.  IT's for fully OA publishers as well as traditional sub publishers or any models of discounts.
    2. The other component is to be a bit more of an advocate for those agreements within the UC library community.  So, to better communicate what type of resources are available to researchers on all campuses and how can we utilize them and get the most value out of them.  If we move forward, we want to make sure people know how to use them and see how they are being used.
    3. Mat wants our feedback today. How best can he communicate to us on campuses about changes in agreements, how to use the agreements (sometimes rather complicated such as gold vouchers).  Please let Mat know if you have preferences for communications.
    4. On OSC site:  How should we change/expand that page too?
    5. Rachael: an area that I'd like to coordinate is related to discounts for APCs with certain publishers and whether there will be centralized negotiation for those or not.  Mat's comments:  We're trying to negotiate in those agreements (the type that give discounts to campuses).
    6. Sage OA:  APC Discounts?/??  Mat is now reaching out to them
    7. Jackie:  We have a systemwide agreement for Sage, so it would make sense to coordinate our efforts.Sage is up for re-negotiation this year.  Matt:  If Sage is a priority, I can bring it up with Ivy about the possibility of talking to Sage.  
    8. CAMPUS?? - We have a pre-paid account with Sage OA.  Should campuses be pursuing a pre-paid account separately?  If it is up for renewal now–I'm not sure type of account.  It was prepaid with Sage OA and we have a contact for their OA development manager and also their publishing editor there for renewal.  We use APC funds for faculty on that.
    9. How should communications work between campuses and CDL?
      OSC webpage is very useful. We have a similar one on the SF website.  It's always useful for me to see if I've missed something. I include some OA issues in our monthly newsletter.  Matt encourages campuses to be more proactive on that.  Authors need to punch in a code for the T&F... 
      Christy:  Royal Society of Chemistry – Vouchers are too complicated and depend on exceptional communication and knowledge.  Vouchers require authors to KNOW whether to ask for it, then they have to contact a librarian, then they can only use the codes at a certain point in the process.  We don't even use those codes anymore, because they are so difficult to use.  We need to reduce work on the author!  It's a point of need thing – needs to be part of the submission process on the publisher side.  
      Q from Jennifer:  are you suggested a publication-specific guide? No, just suggesting to speak with publishers and ask them for a LINK on their site about how to submit articles that are OA.
      Mitchell:  When faculty ask for funds for APCs or a publisher's package offer (such as PeerJ).  What we've heard is that faculty/grad students see the webpage and call him.  Would be nice to have all publisher agreements available to us so we can answer questions on campus.  There is greater awareness of OA now and some faculty are looking for that option.  Some disciplines prefer OA.  But, we don't have a local fund anymore.  Our pilot is over, but they remember it existed.

  4. OA Week ideas and planning – most campuses have begun their planning and are working on programming and outreach. Theme from SPARC this year is "Open in Action."
    1. Mitchell Brown (UCI): 

      ETDs Presentation: Demonstrating eScholarship and ProQuest


      October 25, 2016

      Lunch time program: noon – 1:00 p.m.


      UC Open Access and UC Presidential Open Access Policy

      October 26, 2016

      Demonstrating the UC Publication Management System and eScholarship.  Infographics for number of papers, activity for articles, most papers by author and department.

      Lunch time program: noon – 1:00 p.m.


      ORCiD Presentation for Researchers

      For faculty, graduates students.  Learn to sign up for the ORCiD ID and link to UC Publications Management System.  We have a PowerPoint from ORCiD about integration details. 

      October 27, 2016

      Lunch time program: noon – 1:00 p.m.

    2. Gary Columnar (UCSB):  Listserv on SC on campus has increased awareness.  Theme – we want to address the infrastructure of OA or lack of it.  It will be a discussion about funding and the role of the government.  Title for the OA week events:  The OA Revolution will not be funded!
    3. UCR:  For open access week at UCR, we have invited Gabriel Gardner, Librarian at CSU Long Bean to speak about his study of access and use of scholarly journals, including an assessment of Sci-Hub's pirating of articles for free.  His ALA presentation was criticized by the CEO of AAP, Thomas H Allen, who wrote to complain to the Dean of Libraries.  Dean answered him with a lesson on academic freedom.  With a touch of controversy, we hope that this is a panel that will be attended and remembered.
    4. UCLA  We're not done programming yet.  We will offer something about requirements on OA and how it interplays with mechanisms already on campus.  We hope it addresses questions that we've had filter in to us.
    5. SD: what are you thinking about that Pay it Forward report?  Do you have any plans to bring the results of that study forward?  At UCI,our AUL gave a presentation about this yesterday.  So, that's how our subject specialists found out.  Questions are bigger than we have answers for.  What would a transition look like?  A complete one?  What about the smaller groups, the humanities, the arts, etc where funding is based on a different model.  Our library will host presentations throughout the year.  A UCI librarian is speaking at the Charleston conference.  We're going to start talking bout it in Sept.  Matt:  I was one of the people working on that project.  I can address those issues with this group, if helpful.