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Preservation Common Knowledge Group
APRIL 2016
1. Summary
The Preservation Common Knowledge Group (CKG) is a standing group of experts and pioneers in the areas of preservation and digital reformatting. This CKG communicates with and provides support to the UC Libraries Advisory Structure but does not make systemwide policy decisions, manage projects or project teams, or oversee ongoing services.
Our current documentation is available here: https://wiki.library.ucsf.edu/display/UCLCKG/Preservation+CKG. Documents produced by the group in previous years as the Preservation Advisory Group (PAG) can be found at http://libraries.universityofcalifornia.edu/pag.
2. Scope of work
The Preservation CKG provides a forum for discussing preservation activities, including work in the “traditional” areas of preservation (binding, repair and conservation, disaster recovery, environmental monitoring) as well as digitization of analog collections and digital preservation. PRES-CKG has also contributed to broader collection management considerations; including shared print and retention decisions, within the scope of how these activities fit in a broader preservation strategy and how material condition and storage environment data affect decisions.
3. Key Responsibilities
PRES-CKG key responsibilities are to:
- Gather and share information about project opportunities, new technologies or practices, the broader preservation and digitization environment, and local campus developments
- Receive ideas from various UC constituents, discuss them, and assess their potential for new system-wide services and/or service improvements
- Develop and advance innovative ideas, services, and/or improvements relevant to the University of California Libraries Systemwide Plan and Priorities
- Take on other topics or strategic developments relevant to preservation and reformatting and within the limits of the CKG guidelines
4. Membership and Terms of Appointment
Roster
| Name | CAMPUS | |
|---|---|---|
| Adrian.Turner@UCOP.EDU | Adrian Turner | UCOP |
| aloera@LIBRARY.UCLA.EDU | Alyssa Loera | Los Angeles |
| kelstad@ucsc.edu | Katie Elstad | Santa Cruz |
| avelined@LIBRARY.UCLA.EDU | Dawn Aveline | Los Angeles |
| elvia.ar@uci.edu | Elvia Arroyo-Ramirez | Irvine |
| cgarciaspitz@UCSD.EDU | Cristela Garcia-Spitz | San Diego |
| chesley@UCSC.EDU | Sue Chesley-Perry | Irvine |
| chuhn@LIBRARY.BERKELEY.EDU | Christine Huhn | Berkeley |
| cmetzger@LIBRARY.UCLA.EDU | Chela Metzger | Los Angeles |
| crissmeyer@ucsb.edu | Chrissy Rissmeyer | Santa Barbara |
| Charles.Macquarie@ucsf.edu | Charles Macquarie | San Francisco |
| crnels@UCSB.EDU | Catherine Nelson | Santa Barbara |
| elin@UCMERCED.EDU | Emily Lin | Merced |
| eric.milenkiewicz@UCR.EDU | Eric Milenkiewicz | Riverside |
| howarter@LIBRARY.UCSB.EDU | David Howarter | Santa Barbara |
| hwagner3@UCMERCED.EDU | Heather Wagner | Merced |
| hannahbt@berkeley.edu | Hannah Tashjian | Berkeley |
| jacksonb@uci.edu | Jackson Bui | Irvine |
| jdooley@UCMERCED.EDU | Jim Dooley | Merced |
| jgoldsmi@LIBRARY.BERKELEY.EDU | Julie Goldsmith | Berkeley |
| jneves@UCSD.EDU | Jack Neves | San Diego |
| jshiroma@UCMERCED.EDU | Jerrold Shiroma | Merced |
| Lisa Vallen | Merced | |
| melings@LIBRARY.BERKELEY.EDU | Mary Elings | Berkeley |
| MikeFol@BERKELEY.EDU | Mike Foley | Berkeley |
| mkings@library.ucla.edu | Marissa Kings | UCLA |
| patricsh@UCR.EDU | Patricia Smith-Hunt | Riverside |
| Paul.Fogel@UCOP.EDU | Paul Fogel | UCOP |
| renata.ewing@UCOP.EDU | Renata Ewing | UCOP |
| ros001@UCSD.EDU | Roger Smith | San Diego |
| seubert@LIBRARY.UCSB.EDU | David Seubert | Santa Barbara |
| skoller@UCDAVIS.EDU | Sarah Koller | Davis |
| stelnabli@ucsd.edu | Stefan Elnabli | San Diego |
| sschaefer@UCSD.EDU | Sibyl Schaefer | San Diego |
| stoebner@UCSC.EDU | Sue Stoebner | Santa Cruz |
| susan.boone@UCSF.EDU | Susan Boone | San Francisco |
| ydessem@LIBRARY.UCLA.EDU | Yasmin Dessem | Los Angeles |
| Kathryn.Stine@ucop.edu | Kathryn Stine | UCOP |
| jbeiser@uci.edu | Jolene Beiser | UCI |
| zmacleod@uci.edu | Zoe Macleod | UCI |
| sglover1@uci.edu | Sarah Glover | UCI |
| Miyuki Meyer | UCSD | |
| Kirk Wang | UCSD |
Membership is open to all levels of staff interested in and/or responsible for preservation or digital reformatting in the UC Libraries. This includes managers, project managers, and hands-on practitioners. To seek membership, interested parties should contact the chair. The group is open to librarians and staff representing the 10 UC campuses as well as members from the California Digital Library.
The chair usually serves for two years and is drawn from the membership.
5. Communication responsibilities
PRES-CKG communication responsibilities are to:
- Respond to queries and requests received from UC Library Advisory Structure groups, as appropriate
- Maintain an email list for use by the CKG; CKGs with open membership will maintain lists open to all interested UC Libraries staff
- Post and maintain a historical record of meeting minutes and reports, making them available to the UCL Advisory Structure
- Send suggestions to develop new ideas, services, or to improve existing operations, services, or practices to the UCL Advisory Structure
This CKG communicates regularly through these forums:
Listserv: PRES-CKG-L@LISTSERV.UCOP.EDU
Wiki: Preservation CKG (https://wiki.library.ucsf.edu/display/UCLCKG/Preservation+CKG).
6. Meetings
The CKG meets at least quarterly via phone conference, with irregular communication via the established email list.
Submitted by Dawn Aveline, Preservation CKG Chair, April 2016