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Note

The features on this page are for Space Administrators only

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Space Types

There are three types of spaces in the wiki:

Section
User Accounts

A login account is required to access any space that is not public:

Must use a MyAccess account:

To recover your username/password or activate your MyAccess account, see

Overview


You can access the Space Admin console by going to the Browse menu and selecting Space Admin.  If you don't see a Space Admin option, you don't have Space Administrator permissions in the space: 

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Features


Here are links to Confluence documentation for some of the main Space Admin features (links open in a new browser tab):

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General Information

User Accounts | Space Types | Permissions
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accountsaccounts

UCSF Faculty, Staff, and Students

Newtablink
aliashttps://myaccess.ucsf.edu/
Newtablink
aliasAssigning Space Permissions
urlhttp://confluence.atlassian.com/display/CONF41/Assigning+Space+Permissions
  • Newtablink
    aliasCustomising Look and Feel Overview
    urlhttps://
  • myaccess
    • confluence.
    ucsf
    • atlassian.
    edu/
  • For MyAccess support, email customersupport@ucsf.edu or call (415) 514-4100
  • Other Universities

    Users from the following universities can log in with their local campus account:

    • Berkeley Lab
    • Boston University
    • UC Berkeley
    • UC Davis
    • UC Irvine
    • UC Los Angeles
    • UC Merced
    • UC Riverside
    • UC San Diego
    • UC Santa Barbara
    • UC Santa Cruz

    Guest Accounts

    To request a guest account, a user must:

    1. Go to
      Newtablink
      aliashttps://myaccess.ucsf.edu/guests/
      urlhttps://myaccess.ucsf.edu/guests/
    2. Click the 'Request A Guest Account' link
    3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
    4. Click the Request Account button to submit the request
    Anchor
    spacetypesspacetypes

     

    Public

    Login Required

    Private

    Description

    Accessible to anyone

    Accessible to all logged-in users

    Accessible only to selected users

    Default Permissions Structure

    'Anonymous' has view permissions, and group 'confluence-users' has view and create permissions

    Group 'confluence-users' has view and create permissions

    Only individual users and groups (but not 'confluence-users') have permissions in the space

    How to Grant Access to a New User

    No action necessary

    Make sure user has a valid login account (see User Accounts)

    Make sure user has a valid login account (see User Accounts), then add user to a group or give individual user permissions (see Quick Tips)

    Additional Information

    Wiki@UCSF policy is that anonymous users are allowed to view only. If a user wants to contribute content to the wiki, he/she must log in.

    In addition to all UCSF users, this type of space is visible to all users at universities in the User Accounts table above and users who have a guest MyAccess account.

    Private spaces are invisible to anyone who has not been given access permission. They don't appear on other users' Dashboards or in search results.

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    Anchorpermissionspermissions
    Permissions

    When you go to the Permissions screen (Browse > Space Admin > Permissions), you can give individuals and groups the following permissions in your space:

    View

    user can view this space's content, including the space's details, and its pages and news items (blog posts)

    Pages

    • Add – user may create and edit pages in this space.
    • Export – user may export pages in this space.
    • Restrict – user may apply page-level restrictions.
    • Remove – user may remove pages in this space.

    Blog:

    • Add – user may add and edit blog posts in this space.
    • Remove – user may remove blog posts in this space.

    Comments:

    • Add – user may make comments in this space.
    • Remove – user may remove comments from this space.

    Attachments:

    • Add – user may add attachments in this space.
    • Remove – user may remove attachments from this space.

    Mail:

    • Remove – user may delete individual mail items.

    Space:

    • Export – user may export content from this space.
    • Admin – user has administrative permissions over this space.

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    • com/display/CONF41/Customising+Look+and+Feel+Overview
    • Newtablink
      aliasEditing Space Details
      urlhttps://confluence.atlassian.com/display/CONF41/Editing+Space+Details
    • Newtablink
      aliasRestoring a Deleted Page
      urlhttp://confluence.atlassian.com/display/CONF41/Restoring+a+Deleted+Page
    • Newtablink
      aliasPurging Deleted Pages
      urlhttp://confluence.atlassian.com/display/CONF41/Purging+Deleted+Pages
    • Newtablink
      aliasViewing Restricted Pages
      urlhttp://confluence.atlassian.com/display/CONF41/Viewing+Restricted+Pages
    • Newtablink
      aliasUsing Labels to Categorise Spaces
      urlhttp://confluence.atlassian.com/display/CONF41/Using+Labels+to+Categorise+Spaces

     

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    Permissions/Access Control


    Click the links below to view instructions for controlling access and assigning permissions in your space.

    Section
    Column
    Lozenge
    arrownone
    linkView All Permissions
    titleView All Permissions

    Find out who has access to your space

    Lozenge
    arrownone
    linkAdd or Remove Individual User
    titleAdd or Remove Individual User

    Grant access to your space on a user-by-user basis

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    arrownone
    linkMore Information
    titleMore Information

    General information about wiki accounts, space types, and permission types

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    Lozenge
    arrownone
    linkCreate a User Group
    titleCreate a User Group

    User groups allow you to change access permissions for multiple users at once

    Lozenge
    arrownone
    linkAdd or Remove Users in a Group
    titleAdd or Remove Users in a Group

    Edit the membership of a user group

    Lozenge
    arrownone
    linkView Group Membership
    titleView Group Membership

    Find out which users are in a user group

    Frequently Asked Questions


    Click on a question below to view the answer.  If you have a question that is not answered here, please contact the

    Newtablink
    aliasWiki@UCSF Administrators.
    urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin

    How do I...

    Expand
    Add a left side navigation menu to my space?
    Add a left side navigation menu to my space?

    You need to apply the Documentation Theme to your space.  Go to Browse > Space Admin and select the Themes option from the menu on the left. Select the Documentation Theme and click the Confirm button. After applying the theme, click the 'Configure theme' link to configure these options:

    Have the Menu Display All Pages in the Space Hierarchy
    Click the Page Tree box.

    Add Your Own Links to the Menu
    In the Navigation box, enter links in wiki markup format.
    To link to a wiki page, just enclose the page's name in brackets:

    Code Block
    [Wiki Page Name]
    

    To link to an external website, use this format:

    Code Block
    [UCSF Homepage|http://www.ucsf.edu/]
    

    Add a Header or Footer to Appear on Every Wiki Page
    Enter wiki markup into the Header or Footer box.

    When you are finished configuring the theme, make sure to click the Save button to save your changes. For more information, see the Confluence documentation on

    Newtablink
    aliasConfiguring the Documentation Theme.
    urlhttps://confluence.atlassian.com/display/CONF41/Configuring+the+Documentation+Theme

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    Add or change the logo for my space?
    Add or change the logo for my space?

    Go to Browse > Space Admin and select the Change Space Logo option from menu on the left. If the logo is not turned on, click the 'ON' link. Click the browse button to find an image file on your computer and select it, then click the Upload Logo button. For more information, see the Confluence documentation on

    Newtablink
    aliasChanging a Space's Logo.
    urlhttp://confluence.atlassian.com/display/CONF41/Changing+a+Space%27s+Logo

    Expand
    Recover a page that was removed?
    Recover a page that was removed?

    Go to Browse > Space Admin and select the Trash option from the menu on the left. Look for the page you want to recover, and click the Restore link to the right of the page name. When the page has been restored, you'll probably want to move it to a desired location in the space hierarchy. To find the page, go to Browse > Pages and click the Tree view. You can now drag and drop the page to a new location within the space hierarchy. For more information on moving pages, see the Confluence documentation on

    Newtablink
    aliasMoving a Page.
    urlhttp://confluence.atlassian.com/display/CONF41/Moving+a+Page

    Expand
    See a list of all restricted pages in my space?
    See a list of all restricted pages in my space?

    Go to Browse > Space Admin and select the Restricted Pages option from the menu on the left. To remove all restrictions from a page, click the lock icon to the right of the page name. For more information, see the Confluence documentation on

    Newtablink
    aliasPage Restrictions.
    urlhttp://confluence.atlassian.com/display/CONF41/Page+Restrictions

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    Find out how many users are viewing/editing content in my space?
    Find out how many users are viewing/editing content in my space?

    Go to Browse > Activity. You can change the time period for the charts of page views and edits. At the bottom of the page, you can see a list of the most active contributors (people who edit pages) and most popular content (number of times a page is viewed) in your space. There is no way to find out which users are viewing certain pages. For more information, see the Confluence Documentation on

    Newtablink
    aliasViewing Space Activity.
    urlhttp://confluence.atlassian.com/display/CONF41/Viewing+Space+Activity

    Expand
    See a list of users in a user group?
    See a list of users in a user group?

    If the group was created through the Manage Users/Groups feature, you can go to Browse > Manage Users/Groups and click on the group name listed on the left side of the page. If the user group was created by the Wiki Administrators through their own admin interface, contact the

    Newtablink
    aliasWiki@UCSF Administrators.
    urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin

    Expand
    titleAdd Google Analytics code to my space?

    You need to create a page to hold the tracking code, and then add a 'page include' referencing that page on each page you want to track:

    1. Create a page to hold the tracking code:
      1. Create a new page entitled Google Analytics in your space.
      2. Add an HTML macro block to the page by typing {html}
      3. Inside the HTML macro block that appears, paste the javascript tracking code copied from your Google Analytics account.
      4. Save the page.
    2. Add a ‘page include’ to each page you want to track:
      1. Go to the page you want to track and click Edit.
      2. At the bottom of the page, type {include:Google Analytics}
      3. The include macro placeholder will appear.  You can now simply copy it (click the placeholder and do Ctrl-C) and paste it into any other page you want to track.  Don’t forget to save the page.
      4. It will take up to 24 hours for your data to appear in Analytics.
    Expand
    Delete my space?
    Delete my space?

    If you decide that your wiki space is no longer needed, please contact the

    Newtablink
    aliasWiki@UCSF Administrators
    urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin
    to remove it for you. Keep in mind that once the space is removed, it is no longer recoverable. If you want to make a backup of the content in your space before it is removed, go to Browse > Advanced and select one of the export options (PDF, HTML, or XML) from the menu on the left.

    Section

     


     

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    quicktips
    quicktips

    Quick Tips

    Find out who has access to your space | Add or remove an individual user | Create a user group | Find out which users are in a group | Add/remove users in a group | Set permissions for a user group | Delete a user group

    (Note: in the instructions below, you can click on the images to enlarge them)

    Anchor
    seepermissions
    seepermissions

    Find out who has access to your space

    1. Go into your space and select Browse > Space Admin

    2. Select the Permissions option from the left side menu

    3. You'll see a list of all groups and individuals with access to your space

    4. Click the Edit Permissions button if you want to change permissions

    Notes:

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    Anchor
    add
    add

    Add or remove an individual user

    1. Go into your space and select Browse > Space Admin

    2. Select the Permissions option from the left side menu

    3. Click the Edit Permissions button

    4. Start typing the user's name and select from the drop-down menu

    5. Click the Add button

    6. Check/uncheck desired permissions for the user

    7. To remove a user, uncheck all permissions

    8. Click the Save All button

    Notes:

    • If you know a user's MyAccess ID, you can enter it directly in this format: XXXXXX@ucsf.edu
    • If user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
    • For detailed information on permission types, see the Permissions box on the left side of this page

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    creategroup
    creategroup

    Create a user group

    1. Go into your space and select Browse > Manage Users/Groups

    2. Enter a group name and click the Submit button

    Notes:

    • When you create a group it is given View permissions only. See the Set permissions for a user group section below to change the group's permissions.
    • If you want to add users while creating the group, you can enter them by username (XXXXXX@ucsf.edu)
    • Any existing groups will appear in a list above the entry fields

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    viewgroup
    viewgroup

    Find out which users are in a group

    1. Go into your space and select Browse > Manage Users/Groups

    2. Click the name of a group to view its members

    Notes:

    • To change the users in a group, see Add/remove users in a group
    • If a user group doesn't appear on the Manage Users/Groups page, it is a pre-2010 user group which can only be changed by a Wiki Administrator. Please contact wiki-admin@ucsf.edu.

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    Anchor
    addtogroup
    addtogroup

    Add/remove users in a group

    1. Go into your space and select Browse > Manage Users/Groups

    2. Click the name of a group to view its members

    3. To remove a user, click the trash can icon to the right of the user's name

    4. To add a user, enter the username (XXXXXX@ucsf.edu) and click Submit, or skip to step 5 if you don't know the username

    5. To look up a user to add, click the Confluence Directory Search link

    6. Set the drop-down menus to 'Full Name' and 'Contains', then type the user's last name and click Find Users

    7. Click the green plus icon to the right of the user's name to add the user

    Notes:

    • If a user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
    • To create a new group, see Create a user group

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    grouppermissions
    grouppermissions

    Set permissions for a user group

    1. Go into your space and select Browse > Space Admin

    2. Select the Permissions option from the left side menu

    3. Click Edit Permissions button

    4. Check/uncheck desired permissions for the group and click the Save All button

    Notes:

    • For detailed information on permission types, see the Permissions box on the left side of this page

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    deletegroup
    deletegroup

    Delete a user group

    1. Go into your space and select Browse > Manage Users/Groups

    2. Click the name of a group

    3. Click the Delete option

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