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There are three general types of spaces in Wiki@UCSF:

Space Type

Description

Permissions Structure

How to Give a User Access

Permissions Structure

Public

Accessible to anyone, no login required

Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)

No action necessary. Access is granted to all users, regardless of whether they are logged in.

Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)

Login Required

Accessible to all Wiki@UCSF users who are logged in

The 'confluence-users' group has at least View permissions in the space

Make sure the user can log in to the wiki Wiki@UCSF (see Wiki Login section below). Any user who is logged in to the wiki can log in is a member of the 'confluence-users' group and will be able to see your space.

The 'confluence-users' group has at least View permissions in the space

Private

Accessible only to certain Wiki@UCSF users you select

Only groups (not including 'confluence-users') and individual users have permissions in the space

First, make sure the user can log in to the wiki (see Wiki Login section below). Then, add the user to a group or give individual user permissions (see Managing Permissions section below).

Only groups (not including 'confluence-users') and individual users have permissions in the space

Wiki Login

Section
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UCSF Faculty, Staff, and Students

All UCSF employees and students can log in to the wiki with their MyAccess account.  Users who have not activated their MyAccess account should click the 'New User?' link on the wiki login page.

Users who need assistance with their MyAccess user ID and password should:

  • use the links on the wiki login page; or
  • contact 415-514-4100 option 2 followed by option 1 from 7 a.m. to 6 p.m. Monday through Friday; or
  • send email to customersupport@ucsf.edu
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Other Universities

We have implemented a system which allows users at other university campuses to log in to the wiki with their local campus equivalent of a MyAccess account. So far, we've added the following campuses:

  • Boston University
  • UC Berkeley
  • UC Davis
  • UC San Diego
  • UC Riverside

Scheduled to be added soon:

  • UC Los Angeles

For more information, please contact the

Newtablink
aliasWiki@UCSF Administrators
urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin
.

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Guest Accounts

Users who are not entitled to a UCSF MyAccess account or a different university's equivalent may request a MyAccess guest account. The user should:

  1. Go to
    Newtablink
    aliashttps://guest.ucsf.edu/
    urlhttps://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request
Tip

If When a user has never logged in to the wiki before, he/she will not show up in your searches for the user. When a user logs into the wikilogs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user, and then he/she will show up in searches and can be given access to your space.  Then you'll be able to add the user to groups or give individual user permissions (see below).

Managing Permissions

In your space, go to the Browse menu (top right) and select Space Admin. Then select the Permissions link on the left side menu. There you'll see a list of all the types of users who can access your space. To change permissions:

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