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Note

The features on this page are for Space Administrators only

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Overview

There are three general types of spaces in Wiki@UCSF:

Space Type

Description

Permissions Structure

How to Give a User Access

Public

Accessible to anyone, no login required

Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)

No action necessary. Access is granted to all users, regardless of whether they are logged in.

Login Required

Accessible to all Wiki@UCSF users who are logged in

The 'confluence-users' group has at least View permissions in the space

Make sure the user can log in to Wiki@UCSF (see #Wiki Login section below). Any user who logs in is automatically added to the 'confluence-users' group and will be able to see your space.

Private

Accessible only to certain Wiki@UCSF users you select

Only groups (not including 'confluence-users') and individual users have permissions in the space

First, make sure the user can log in to Wiki@UCSF (see #Wiki Login section below). Then, add the user to a group or give individual user permissions (see #Managing Permissions section below).

Wiki Login

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General Information

User Accounts | Space Types | Permissions

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User Accounts

A login account is required to access any space that is not public

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:

Section
Other Universities
We have implemented a system which allows users at other university campuses to log in to Wiki@UCSF with their local campus equivalent of a MyAccess account. So far, we've added the following campuses

UCSF Faculty, Staff, and Students

All UCSF employees and students can log in to Wiki@UCSF with their MyAccess account.  Users who have not activated their MyAccess account should click the 'New User?' link on the MyAccess login page.

Users who need assistance with their MyAccess ID and password should:

  • use the links on the wiki login page; or
  • contact 415-514-4100 option 2 followed by option 1 from 7 a.m. to 6 p.m. Monday through Friday; or
  • send email to customersupport@ucsf.edu
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Guest Accounts
Users who are not entitled to a UCSF MyAccess account and are not affiliated with the universities listed in the Other Universities column may request a MyAccess guest account. The

Must use a MyAccess account:

  • To activate MyAccess account or recover your username/password, see
    Newtablink
    aliashttps://myaccess.ucsf.edu/
    urlhttps://myaccess.ucsf.edu/
  • For support, email customersupport@ucsf.edu or call (415) 514-4100

Other Universities

Users from the following universities can log in with their local campus account:

  • Boston University
  • UC Berkeley
  • UC Davis
  • UC Irvine
  • UC Los Angeles
  • UC San Diego

For more information, please contact the

Newtablink
aliasWiki@UCSF Administrators
urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin
.

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Guest Accounts

To request a guest account, a user should:

  1. Go to
    Newtablink
    aliashttps://guest.ucsf.edu/
    urlhttps://guest.ucsf.edu/
  2. Click the 'Request A Guest Account' link
  3. Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
  4. Click the Request Account button to submit the request

Once the request has been approved by the Wiki@UCSF Administrators, the user will receive an email with instructions for setting up the account.

Tip

When a user logs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user. Once this happens, you'll be able to add the user to groups or give individual user permissions (see #Managing Permissions section below).

Managing Permissions

To manage permission for your space, go to the Browse menu (top right) and select Space Admin, then select the Permissions link (on the left side menu) to see which groups and individuals have permission to access your space.

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To change permissions, click the Edit Permissions button. Check/uncheck boxes depending on what kind of permissions you want to give, then click the Save All button.

Groups

You can manage your own user groups by clicking the Manage Users/Groups tab. This option is recommended if you want to be able to change permissions for a large number of users at the same time.

For detailed instructions, see Managing Your Own Groups.

Individual Users

Instead of using groups, you can give individual users permissions in your space. This option is recommended if you don't have a lot of users, or you want to give different permissions to different users.

To add an individual user, click the Edit Permissions button and start typing the user's name. When you see the user you want, click his/her name then click the Add button.

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The user's name will appear in the list of Individual Users with View permissions only. Check additional boxes based on the permissions you want to give and then click the Save All button.

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Note

If you can't find the user, he/she may not have a wiki identity yet. You can either:

  1. Tell the user to log into the wiki. This will automatically create the user's wiki identity and then you'll be able to add the user to groups.
  2. Get the user's MyAccess ID (not password) and send it, along with the user's first/last name and email address, to the
    Newtablink
    aliasWiki Administrators
    urlhttp://www.library.ucsf.edu/contact/emailform?To=wiki-admin
    .  The wiki administrators will manually create the user's wiki identity.
Anonymous Access

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Tip

For detailed information about permission types, see the Confluence documentation on

Newtablink
aliasAssigning Space Permissions
urlhttp://confluence.atlassian.com/display/DOC/Assigning+Space+Permissions
.

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Space Types

There are three general types of spaces in the wiki:

 

Public

Login Required

Private

Description

Accessible to anyone

Accessible to all logged-in users

Accessible only to selected users

Permissions Structure

Anonymous users have View permissions in the space

User group 'confluence-users' has View permissions in the space

Only groups and individual users have permissions in the space

How to Grant User Access

No action necessary

Make sure user has a valid account (see User Accounts)

Make sure user has a valid account (see User Accounts), then add user to a group or give individual user permissions

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Permissions

View

user can view this space's content, including the space's details, and its pages and news items (blog posts)

Pages

  • Create – user may create and edit pages in this space.
  • Export – user may export pages in this space.
  • Restrict – user may apply page-level restrictions.
  • Remove – user may remove pages in this space.

Blog:

  • Create – user may add and edit blog posts in this space.
  • Remove – user may remove blog posts in this space.

Comments:

  • Create – user may make comments in this space.
  • Remove – user may remove comments from this space.

Attachments:

  • Create – user may add attachments in this space.
  • Remove – user may remove attachments from this space.

Mail:

  • Remove – user may delete individual mail items.

Space:

  • Export – user may export content from this space.
  • Admin – user has administrative permissions over this space.

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Quick Tips

Add/remove individual user access to your space | Create a user group | Add/remove users in a group | Set permissions for a user group | Delete a user group

(in the instructions below, click on the images to expand them)

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Add/remove individual user access to your space

1. Go into your space and select Browse > Space Admin
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2. Select the Permissions option from the left side menu
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3. Click the Edit Permissions button
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4. Start typing the user's name and select from the drop-down menu
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5. Click the Add button
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6. Check/uncheck desired permissions for the user
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7. To remove a user, uncheck all permissions
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8. Click the Save All button
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Notes:

  • If you know a user's MyAccess ID, you can enter it directly in this format: XXXXXX@ucsf.edu
  • If user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • For detailed information on permission types, see the Permissions box on the left side of this page

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Create a user group

1. Go into your space and select Browse > Manage Users/Groups
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2. Enter a group name and click the Submit button
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Notes:

  • When you create a group it is given View permissions only. See the Set permissions for a user group section below to change the group's permissions.
  • If you want to add users while creating the group, you can enter them by username (XXXXXX@ucsf.edu)
  • Any existing groups will appear in a list above the entry fields

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Add/remove users in a group

1. Go into your space and select Browse > Manage Users/Groups
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2. Click the name of a group to view its members
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3. To remove a user, click the trash can icon to the right of the user's name
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4. To add a user, enter the username (XXXXXX@ucsf.edu) and click Submit, or skip to step 5 if you don't know the username
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5. To look up a user to add, click the Confluence Directory Search link
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6. Set the drop-down menus to 'Full Name' and 'Contains', then type the user's last name and click Find Users
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7. Click the green plus icon to the right of the user's name to add the user
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Notes:

  • If a user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu

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Set permissions for a user group

1. Go into your space and select Browse > Space Admin
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2. Select the Permissions option from the left side menu
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3. Click Edit Permissions button
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4. Check/uncheck desired permissions for the group and click the Save All button
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Notes:

  • For detailed information on permission types, see the Permissions box on the left side of this page

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Delete a user group

1. Go into your space and select Browse > Manage Users/Groups
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2. Click the name of a group
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3. Click the Delete option
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