There are three general types of spaces in Wiki@UCSF:
How to Give a User Access
Accessible to anyone, no login required
Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)
No action necessary. Access is granted to all users, regardless of whether they are logged in.
Accessible to all Wiki@UCSF users who are logged in
The 'confluence-users' group has at least View permissions in the space
Make sure the user can log in to Wiki@UCSF (see #Wiki Login section below). Any user who logs in is automatically added to the 'confluence-users' group and will be able to see your space.
Accessible only to certain Wiki@UCSF users you select
Only groups (not including 'confluence-users') and individual users have permissions in the space
A login account is required for users to log in to the wiki and access any space that is not public. A login account may be any of the following:
When a user logs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user. Once this happens, you'll be able to add the user to groups or give individual user permissions (see #Managing Permissions section below).
To manage permission for your space, go to the Browse menu (top right) and select Space Admin, then select the Permissions link (on the left side menu) to see which groups and individuals have permission to access your space.
To change or add permissions, click the Edit Permissions button. Check/uncheck boxes depending on what kind of permissions you want to give, then click the Save All button.
You can manage your own user groups by clicking the Manage Users/Groups tab. This option is recommended if you want to be able to change permissions for a large number of users at the same time.
For detailed instructions, see Managing Your Own Groups.
Instead of using groups, you can give individual users permissions in your space. This option is recommended if you don't have a lot of users, or you want to give different permissions to different users.
To add an individual user, click the Edit Permissions button and start typing the user's name. When you see the user you want, click his/her name then click the Add button.
The user's name will appear in the list of Individual Users with View permissions only. Check additional boxes based on the permissions you want to give and then click the Save All button.
If you can't find the user, he/she may not have a wiki identity yet. You can either:
For detailed information about permission types, see the Confluence documentation on
Space Admin controls are found in the Space Tools menu at the bottom of the left sidebar.
If you're the owner of a space or you've been given Space Admin permissions by the owner, you'll see menu options to control user access and permissions, change the look and feel of the space, and modify other settings.
Space Administrators are the first level of support for granting access to their wiki space. They are empowered and have the capability (and are better equipped to know the levels of permissions that would be appropriate) to manage users into their Wiki Space. Space Admins have full access to the tools that enables them to do that. Wiki Admins support them if they run into issues.