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There are three general types of spaces in Wiki@UCSF:
How to Give a User Access
Accessible to anyone, no login required
Anonymous Access is turned on ('Anonymous' has at least View permissions in the space)
No action necessary. Access is granted to all users, regardless of whether they are logged in.
Accessible to all Wiki@UCSF users who are logged in
The 'confluence-users' group has at least View permissions in the space
Make sure the user can log in to Wiki@UCSF (see Wiki Login section below). Any user who can log in is a member of the 'confluence-users' group and will be able to see your space.
Accessible only to certain Wiki@UCSF users you select
Only groups (not including 'confluence-users') and individual users have permissions in the space
First, make sure the user can log in to Wiki@UCSF (see Wiki Login section below). Then, add the user to a group or give individual user permissions (see Managing Permissions section below).
When a user logs in to Wiki@UCSF for the first time, a wiki identity is automatically created for the user. Then you'll be able to add the user to groups or give individual user permissions (see below).
In your space, go to the Browse menu (top right) and select Space Admin. Then select the Permissions link (on the left side menu) to see which groups and individuals have permission to access your space. To change permissions:
- Click the Edit Permissions button
- Check/uncheck boxes depending on which permissions you want the group/individual to have
- Click the Save All button (or the Cancel button if you don't want to save your changes)
Basically, if you want a group/individual to be able to only view content, check the View box. If you want the group/individual to be able to add and edit content, check the Add box for each type of content (Pages, News, Comments, etc.).
If a user is a member of a group that has access to your space, then he/she will be able to access your space. You can manage your own groups by clicking the Manage Users/Groups tab. This option is recommended if you want to be able to change permissions for a large number of users at the same time. For more information, see Managing Your Own Groups.
Instead of using groups, you can give individual users permissions in your space. This option is recommended if you don't have a lot of users, or you want to give different permissions to different users.
If you turn on Anonymous Access, then your space will be visible to the public, no login required. If you want your space to be public, we recommend giving only View and Add Comment permissions to anonymous users. Also, never give Space Admin permission to anonymous users.
For detailed information about permissions, see the Confluence documentation on
The Space Admin controls are found in the Space Tools menu at the bottom of the left sidebar.
If you're the owner of a space or you've been given Space Admin permissions by the owner, you'll see menu options to control user access and permissions, change the look and feel of the space, and modify other settings.
Space Administrators are the first level of support for granting access to their wiki space. They are empowered and have the capability (and are better equipped to know the levels of permissions that would be appropriate) to manage users into their Wiki Space. Space Admins have full access to the tools that enables them to do that. Wiki Admins support them if they run into issues.