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?{tip:title=How to Give a User Access to a Wiki Space:}
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h3. User gets a MyAccess account
{note:title=New Login Procedures}Beginning December 20, 2010, users will log in to the wiki with a MyAccess account instead of a GALEN account. The wiki identity of existing users will be unchanged (they'll see the same user history and have the same permissions as before the transition), but the user will log in to the wiki with MyAccess credentials.{note}

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h5. UCSF Faculty, Staff, and Students

Information about MyAccess user ID and password is available at: [http://myaccess.ucsf.edu|http://myaccess.ucsf.edu/]










* _Can't remember your MyAccess password?_
Visit [http://myaccess.ucsf.edu|http://myaccess.ucsf.edu/] and scroll to the bottom and select "Forgot your password?"
* _Can't remember your MyAccess user ID?_
Visit [http://myaccess.ucsf.edu|http://myaccess.ucsf.edu/] and scroll to the bottom and select "Forgot your ID?"
* _Can't remember if you activated your MyAccess account?_
Visit [http://myaccess.ucsf.edu|http://myaccess.ucsf.edu/] and scroll to the bottom and select "I am a New User"

Users who need assistance with their MyAccess user ID and password should:
* use the self-service features available at [http://myaccess.ucsf.edu|http://myaccess.ucsf.edu/]; or
* contact 415-514-4100 option 2 followed by option 1 from 7 a.m. to 6 p.m. Monday through Friday; or
* send email to [customersupport@ucsf.edu|mailto:customersupport@ucsf.edu]
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h5. Guest Accounts

Users who are not UCSF-affiliated may request a MyAccess guest account. The user should:
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# Go to [https://guest.ucsf.edu/|https://guest.ucsf.edu/]
# Click the 'Request A Guest Account' link
# Complete the form, making sure to select Wiki as the Sponsoring Group and mention the space name or space administrator name in the Reason field
# Click the Request Account button to submit the request

The user's request will be reviewed by the wiki administrators, and  once it is approved, you and the guest will receive notification.
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h3. User logs in to wiki with MyAccess account

Once a user has a valid MyAccess account, he/she will be able to log in to the wiki at:

[https://wiki.library.ucsf.edu/]

















If a user has never logged in to the wiki before, a new wiki identity will automatically be created for the user. At this point, the user can only see public areas of the wiki, including those wiki spaces which have chosen to be public. In order to see private spaces, the user must be given permission. The next section explains how to do this.
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h3. User is given permission to access a wiki space

Once a user has logged in to the wiki for the first time with a MyAccess account, the user may be given permission to access a space as an individual or as a member of a group. To manage your own users, follow the instructions below. To have the library Wiki Administrators manage your users for you, send an email to wiki-admin@ucsf.edu with the name(s) of the user(s) you want to give access to your space.


{info}To see which individuals and groups have permission to access your space, go to the Browse menu (top right) and select Space Admin.
To see a list of all members of a user group, see [Training:Viewing Group Membership].
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h6. Individual Permissions

From the Browse > Space Admin > Permissions screen, click the Edit Permissions button. Start typing the user's name in the box, click the correct name when it appears, then click the Add button. Check/uncheck boxes based on what you want the user to be allowed to do in the space, then click the Save All button. See {link-window:http://confluence.atlassian.com/display/DOC/Assigning+Space+Permissions}Assigning Space Permissions{link-window} for more information on permission types.


h6. Group Permissions

Space Administrators can now create and manage their own user groups. Go to the Browse menu (top right) and select Manage Users/Groups.

# _Create a User Group_ \- Type a group name in the Add Group box and click the Submit button.
# _Add/Remove Group Members_ \- Click a group name to display the group editing options. Click the Confluence Directory Search link above the Add User input box. Select the Full Name and Contains options, then type the user's name and click the Find Users button. When the user is found, click the big green plus icon next to the user's name to add the user. To remove a user from the group, click the trash can icon.
# _Set/Modify the Permissions for the Group_ \- Go to the Browse > Space Admin > Permissions screen and click the Edit Permissions button. Check/uncheck boxes based on what you want the user to be allowed to do in the space, then click the Save All button. See {link-window:http://confluence.atlassian.com/display/DOC/Assigning+Space+Permissions}Assigning Space Permissions{link-window} for more information on permission types.

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The Space Admin controls are found in the Space Tools menu at the bottom of the left sidebar.

If you're the owner of a space or you've been given Space Admin permissions by the owner, you'll see menu options to control user access and permissions, change the look and feel of the space, and modify other settings.

Space Administrators are the first level of support for granting access to their wiki space.  They are empowered and have the capability (and are better equipped to know the levels of permissions that would be appropriate) to manage users into their Wiki Space. Space Admins have full access to the tools that enables them to do that.  Wiki Admins support them if they run into issues.

In addition to the instructions below for space administrators, check the Wiki Basics and FAQs pages for more information. If you have any further questions, please email the wiki administrators.



Space Admin FAQs

How do I give someone access to my space or find out who already has access?
In your space, click the Space Tools menu (bottom left) and select Permissions. For instructions, see View/Change Permissions and the other links in the 'User Access/Permissions' panel to the right.
Which users are in a user group?
You can use the User List macro to display a list of users in a group. For instructions, see User Group Maintenance. Space Administrators can create a new user group or add/remove users in a group using the Custom Space User Management tool under within Space Tools.
Is it possible to let users see or edit certain pages in a space but not others?
To set restrictions for a page, click the lock icon above the page name. Remember that Viewing/Editing restrictions on a page do not grant viewing/editing permissions to users — they restrict these permissions to certain users or groups among those who have already been granted these permissions in the space (see View/Change Permissions). For additional documentation, see Page Restrictions and Permissions and restrictions.
Is there a list of all restricted pages in my space?
In your space, click the Space Tools menu (bottom left) and select Permissions. Click the Restricted Pages tab to see the list. For additional documentation, see View all restricted pages in a space.
Can I recover a deleted page or attachment?
In your space, click the Space Tools menu (bottom left) and select Content Tools. Click the Trash tab to see a list of deleted pages and attachments. Click the Restore link to the right of the one(s) you want to recover. For additional documentation, see Restore deleted pages.
Can I modify the left sidebar?
In your space, click the Space Tools menu (bottom left) and select Configure Sidebar to modify elements as desired. Don't forget to click the Done button at the bottom to save your changes. For additional documentation, see Configure the Sidebar.
Can I use Google Analytics in my space?
You can use the HTML macro to insert Google Analytics tracking code on any page you want to track in your space. Go to the page you want to track, click Edit, and add an HTML macro in the body of the page by typing {html}. Inside the HTML macro block that appears, paste the javascript tracking code copied from your Google Analytics account. Don't forget to save the page when you're done. It may take up to 24 hours for your data to appear in Google Analytics.
How do I delete my space?
If you no longer need your wiki space, please email the wiki administrators to request that it be deleted. Keep in mind that once the space is removed, it is no longer recoverable. If you want to make a backup of the content in your space before it is removed, see Export Content to Word, PDF, HTML, and XML.



User Access/Permissions

Find out who has access to your space and what they can do there
Add/Remove Individual User
Grant access and permissions to users on an individual basis
Create or maintain a user group for your Space; Set up a page to display a list of users in a group
More Information
All about wiki accounts, space types, and permission types

Additional Documentation

These links go to the Confluence Documentation website: