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Note

The features on this page are for Space Administrators only

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Overview

You can access the Space Admin console by going to the Browse menu and selecting Space Admin.  If you don't see a Space Admin option, you don't have Space Administrator permissions in the space: 

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Features

Here are links to Confluence documentation for some of the main Space Admin features (links open in a new browser tab):

  • Newtablink
    aliasAssigning Space Permissions
    urlhttp://confluence.atlassian.com/display/CONF41/Assigning+Space+Permissions
  • Newtablink
    aliasCustomising Look and Feel Overview
    urlhttps://confluence.atlassian.com/display/CONF41/Customising+Look+and+Feel+Overview
  • Newtablink
    aliasEditing Space Details
    urlhttps://confluence.atlassian.com/display/CONF41/Editing+Space+Details
  • Newtablink
    aliasRestoring a Deleted Page
    urlhttp://confluence.atlassian.com/display/CONF41/Restoring+a+Deleted+Page
  • Newtablink
    aliasPurging Deleted Pages
    urlhttp://confluence.atlassian.com/display/CONF41/Purging+Deleted+Pages
  • Newtablink
    aliasViewing Restricted Pages
    urlhttp://confluence.atlassian.com/display/CONF41/Viewing+Restricted+Pages
  • Newtablink
    aliasUsing Labels to Categorise Spaces
    urlhttp://confluence.atlassian.com/display/CONF41/Using+Labels+to+Categorise+Spaces

 

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Permissions/Access Control

Click the links below to view instructions for controlling access and assigning permissions in your space.

Section
Column
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linkView All Permissions
titleView All Permissions

Find out who has access to your space

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linkAdd or Remove Individual User
titleAdd or Remove Individual User

Grant access to your space on a user-by-user basis

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linkMore Information
titleMore Information

General information about wiki accounts, space types, and permission types

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linkCreate a User Group
titleCreate a User Group

User groups allow you to change access permissions for multiple users at once

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linkAdd or Remove Users in a Group
titleAdd or Remove Users in a Group

Edit the membership of a user group

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linkView Group Membership
titleView Group Membership

Find out which users are in a user group

Frequently Asked Questions

Click on a question below to view the answer.  If you have a question that is not answered here, please contact the

Newtablink
aliasWiki@UCSF Administrators.
urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin

How do I...

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You need to apply the Documentation Theme to your space.  Go to Browse > Space Admin and select the Themes option from the menu on the left. Select the Documentation Theme and click the Confirm button. After applying the theme, click the 'Configure theme' link to configure these options:

Have the Menu Display All Pages in the Space Hierarchy
Click the Page Tree box.

Add Your Own Links to the Menu
In the Navigation box, enter links in wiki markup format.
To link to a wiki page, just enclose the page's name in brackets:

Code Block
[Wiki Page Name]

To link to an external website, use this format:

Code Block
[UCSF Homepage|http://www.ucsf.edu/]

Add a Header or Footer to Appear on Every Wiki Page
Enter wiki markup into the Header or Footer box.

When you are finished configuring the theme, make sure to click the Save button to save your changes. For more information, see the Confluence documentation on

Newtablink
aliasConfiguring the Documentation Theme.
urlhttps://confluence.atlassian.com/display/CONF41/Configuring+the+Documentation+Theme

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Go to Browse > Space Admin and select the Change Space Logo option from menu on the left. If the logo is not turned on, click the 'ON' link. Click the browse button to find an image file on your computer and select it, then click the Upload Logo button. For more information, see the Confluence documentation on

Newtablink
aliasChanging a Space's Logo.
urlhttp://confluence.atlassian.com/display/CONF41/Changing+a+Space%27s+Logo

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Go to Browse > Space Admin and select the Trash option from the menu on the left. Look for the page you want to recover, and click the Restore link to the right of the page name. When the page has been restored, you'll probably want to move it to a desired location in the space hierarchy. To find the page, go to Browse > Pages and click the Tree view. You can now drag and drop the page to a new location within the space hierarchy. For more information on moving pages, see the Confluence documentation on

Newtablink
aliasMoving a Page.
urlhttp://confluence.atlassian.com/display/CONF41/Moving+a+Page

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The Space Admin controls are found in the Space Tools menu at the bottom of the left sidebar.

If you're the owner of a space or you've been given Space Admin permissions by the owner, you'll see menu options to control user access and permissions, change the look and feel of the space, and modify other settings.

Space Administrators are the first level of support for granting access to their wiki space.  They are empowered and have the capability (and are better equipped to know the levels of permissions that would be appropriate) to manage users into their Wiki Space. Space Admins have full access to the tools that enables them to do that.  Wiki Admins support them if they run into issues.

In addition to the instructions below for space administrators, check the Wiki Basics and FAQs pages for more information. If you have any further questions, please email the wiki administrators.



Space Admin FAQs

How do I give someone access to my space or find out who already has access?
In your space, click the Space Tools menu (bottom left) and select Permissions. For instructions, see View/Change Permissions and the other links in the 'User Access/Permissions' panel to the right.
Which users are in a user group?
You can use the User List macro to display a list of users in a group. For instructions, see User Group Maintenance. Space Administrators can create a new user group or add/remove users in a group using the Custom Space User Management tool under within Space Tools.
Is it possible to let users see or edit certain pages in a space but not others?
To set restrictions for a page, click the lock icon above the page name. Remember that Viewing/Editing restrictions on a page do not grant viewing/editing permissions to users — they restrict these permissions to certain users or groups among those who have already been granted these permissions in the space (see View/Change Permissions). For additional documentation, see Page Restrictions and Permissions and restrictions.
Is there a list of all restricted pages in my space?

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Go to Browse > Space Admin and select the Restricted Pages option from the menu on the left. To remove all restrictions from a page, click the lock icon to the right of the page name. For more information, see the Confluence documentation on

Newtablink
aliasPage Restrictions.
urlhttp://confluence.atlassian.com/display/CONF41/Page+Restrictions

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Go to Browse > Activity. You can change the time period for the charts of page views and edits. At the bottom of the page, you can see a list of the most active contributors (people who edit pages) and most popular content (number of times a page is viewed) in your space. There is no way to find out which users are viewing certain pages. For more information, see the Confluence Documentation on

Newtablink
aliasViewing Space Activity.
urlhttp://confluence.atlassian.com/display/CONF41/Viewing+Space+Activity

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If the group was created through the Manage Users/Groups feature, you can go to Browse > Manage Users/Groups and click on the group name listed on the left side of the page. If the user group was created by the Wiki Administrators through their own admin interface, contact the

Newtablink
aliasWiki@UCSF Administrators.
urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin

...

titleAdd Google Analytics code to my space?

You need to create a page to hold the tracking code, and then add a 'page include' referencing that page on each page you want to track:

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In your space, click the Space Tools menu (bottom left) and select Permissions. Click the Restricted Pages tab to see the list. For additional documentation, see View all restricted pages in a space.
Can I recover a deleted page or attachment?
In your space, click the Space Tools menu (bottom left) and select Content Tools. Click the Trash tab to see a list of deleted pages and attachments. Click the Restore link to the right of the one(s) you want to recover. For additional documentation, see Restore deleted pages.
Can I modify the left sidebar?
In your space, click the Space Tools menu (bottom left) and select Configure Sidebar to modify elements as desired. Don't forget to click the Done button at the bottom to save your changes. For additional documentation, see Configure the Sidebar.
Can I use Google Analytics in my space?
You can use the HTML macro to insert Google Analytics tracking code on any page you want to track in your space. Go to the page you want to track, click Edit, and add an HTML macro in the body of the page by typing {html}. Inside the HTML macro block that appears, paste the javascript tracking code copied from your Google Analytics account.

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Don't forget to save the page when you're done.

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It

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may take up to 24 hours for your data to appear in Google Analytics.

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How do I delete my space?

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If you

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no longer need your wiki space

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Newtablink
aliasWiki@UCSF Administrators
urlhttps://www.library.ucsf.edu/contact/emailform?To=wiki-admin

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, please email the wiki administrators to request that it be deleted. Keep in mind that once the space is removed, it is no longer recoverable. If you want to make a backup of the content in your space before it is removed,

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Quick Tips


User Access/Permissions

Find out who has access to your space

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Find out who has access to your space

1. Go into your space and select Browse > Space Admin
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2. Select the Permissions option from the left side menu
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3. You'll see a list of all groups and individuals with access to your space
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4. Click the Edit Permissions button if you want to change permissions
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Notes:

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Add or remove an individual user

1. Go into your space and select Browse > Space Admin
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2. Select the Permissions option from the left side menu
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3. Click the Edit Permissions button
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4. Start typing the user's name and select from the drop-down menu
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5. Click the Add button
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6. Check/uncheck desired permissions for the user
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7. To remove a user, uncheck all permissions
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8. Click the Save All button
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Notes:

  • If you know a user's MyAccess ID, you can enter it directly in this format: XXXXXX@ucsf.edu
  • If user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • For detailed information on permission types, see the Permissions box on the left side of this page

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Create a user group

1. Go into your space and select Browse > Manage Users/Groups
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2. Enter a group name and click the Submit button
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Notes:

  • When you create a group it is given View permissions only. See the Set permissions for a user group section below to change the group's permissions.
  • If you want to add users while creating the group, you can enter them by username (XXXXXX@ucsf.edu)
  • Any existing groups will appear in a list above the entry fields

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Find out which users are in a group

1. Go into your space and select Browse > Manage Users/Groups
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2. Click the name of a group to view its members
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Notes:

  • To change the users in a group, see Add/remove users in a group
  • If a user group doesn't appear on the Manage Users/Groups page, it is a pre-2010 user group which can only be changed by a Wiki Administrator. Please contact wiki-admin@ucsf.edu.

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Add/remove users in a group

1. Go into your space and select Browse > Manage Users/Groups
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2. Click the name of a group to view its members
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3. To remove a user, click the trash can icon to the right of the user's name
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4. To add a user, enter the username (XXXXXX@ucsf.edu) and click Submit, or skip to step 5 if you don't know the username
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5. To look up a user to add, click the Confluence Directory Search link
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6. Set the drop-down menus to 'Full Name' and 'Contains', then type the user's last name and click Find Users
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7. Click the green plus icon to the right of the user's name to add the user
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Notes:

  • If a user's name doesn't come up in the search results, contact wiki-admin@ucsf.edu
  • To create a new group, see Create a user group

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Set permissions for a user group

1. Go into your space and select Browse > Space Admin
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2. Select the Permissions option from the left side menu
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3. Click Edit Permissions button
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4. Check/uncheck desired permissions for the group and click the Save All button
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Notes:

  • For detailed information on permission types, see the Permissions box on the left side of this page

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Delete a user group

1. Go into your space and select Browse > Manage Users/Groups
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2. Click the name of a group
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3. Click the Delete option
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and what they can do there
Add/Remove Individual User
Grant access and permissions to users on an individual basis
Create or maintain a user group for your Space; Set up a page to display a list of users in a group
More Information
All about wiki accounts, space types, and permission types

Additional Documentation

These links go to the Confluence Documentation website: