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The oversight team is a small group of people who represent key aspects of the project; their appointments continue through completion of Phase Two.   The membership of the team will evolve as needed, with confirmation of changes handled through DOC.  Additionally, the team will be calling upon the expertise of other staff at CDL and the UC Libraries, especially members of the original project team and GILS, as needed for specific aspects of this project.

As of February October 2018, the FedDocArc Implementation Oversight Team is:

  • Elizabeth Dupuis (Project Lead, DOC, UCB)
  • Jesse Silva (Collection Project Lead, GILS, UCB)
  • Lynne Grigsby (Systems Lead, UCB)
  • Paul Fogel (Google Books liaison, CDL)
  • Erik Mitchell (NRLF) 
  • Tin Tran (SRLF)
  • Vincent Novoa (UCR)
  • Kelly Smith (UCSD)
  • Elizabeth Dupuis (Project Sponsor, DOC, UCB)

In Scope

The implementation oversight team will investigate issues, evaluate approaches, develop processes, and confirm procedures involved in all aspects of completing Phase One (print archive from the collections at the RLFs) and Phase Two (digital archive from the duplicate collections at the RLFs). The infrastructure and procedural issues will be resolved early in the team’s work. As the team identifies special issues they can adjust scope in consultation with DOC.  For example in September 2015 approval was given to run a campus pilot project with UCR in preparation for understanding the processes and resources required for Phase Three which involves review of on-campus holdings with each UC campus library.

Initial work includesincluded:

  • filing a Selective Housing Agreement
  • confirming our disposition process with the California State Library
  • implementing a system for managing large-scale offers to other CA depository libraries
  • gauging the accuracy of RLF records and shelving prior to disclosure of items as shared print
  • testing the workflow and procedures for items designated for Google sheet-fed digitization
  • advocating for HathiTrust to provide full-text downloadable views of federal government documents
  • developing the standards for disclosure for these government monographs and serials
  • reviewing records to identify the copies for retention, digitization, and offers/withdrawals
  • confirmation of a method for disclosures
  • completion of identification and disclosure of items currently shelved at the RLFs
  • confirmation of process for reviewing and handling items currently shelved at an individual UC campus
  • initial analysis of progress made and resources needed to continue the project into the next phase.

Current work focuses on identifying US federal documents within collections at individual campuses to:

  • confirm items for addition to the shared print collection with appropriate disclosures
  • send items for digitization to add to the digital collection corpus
  • select items for offers/withdrawals


Out of Scope

FedDocArc focuses initially on US federal documents exclusively, thus does not include state or international documents. Additionally, later phases of the FedDocArc project will focus on reviewing the holdings at individual UC campuses and new items that were collected by the UC Libraries after the initial record snapshot was taken in 2013Initial review is exclusively focused on printed items; later phases may deal with microformats, maps, CDs and born digital items.

Deliverables

In September 2017, the oversight team submitted an interim report with an assessment of the project and recommendations for next steps. The report was reviewed and approved by the Direction and Oversight Committee (DOC) and the Council of University Librarians (CoUL) with a final version shared with UC Libraries in February 2018.  Work the individual UC campus libraries continues.  Updates will continue to be provided at least on an annual basis.

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