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Calling all grantwriters! This page contains some language that you may find useful as you apply for digitization grants, if you plan to manage the resulting digital content in the Shared DAMS and/or send it to Calisphere for publication. Feel free to cut-and-paste and augment this language as fits your proposal and your project.

We tried to include information that is commonly asked for on grants, such as management/workflow, preservation, and dissemination. If we have not here addressed something that you need for your proposal, feel free to email us at ucldc@ucop.edu and we can provide additional information.

Note that the CLIR "Hidden Collections" grant requests a mock-up image for the presentation of digital objects online. If you would like a mock-up for the display of digital content on the forthcoming redesigned Calisphere site, please contact us and we can determine the best example for your project.

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For digital content to be described/managed in the UC Libraries Shared DAMS:

The digital objects generated by [this grant project] will be managed using the UC Libraries Shared Digital Asset Management System (DAMS), a platform available to all libraries within all ten University of California campuses for storing, describing, and managing digital files and metadata. The UC Libraries Shared DAMS is a customized implementation of Nuxeo (http://www.nuxeo.com/), a best-of-breed content management product with an open-source code base. The California Digital Library hosts and maintains this customized implementation to meet the needs of the libraries. The DAMS is a private "workspace" open only to designated UC Libraries staff, but content owners can then direct its collections to be harvested from the DAMS into the common index and published on Calisphere, as described below.

The Shared DAMS provides persistent access to and management of digital assets, but it is not a preservation solution. For preservation, institutions have the option of sending objects, through the DAMS, to CDL's Merritt preservation repository (https://merritt.cdlib.org/).

For more information about the UC Libraries Shared DAMS, see https://registry.cdlib.org/documentation/docs/dams/index/.

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For digital content to be aggregated in the common index / published on Calisphere:

The digital objects generated [by this grant project] will be disseminated broadly through the California Digital Library's harvest and publication platform. This platform aggregates collections from libraries, archives, and museums across the state of California by way of a metadata harvest from the host systems into a Solr common index. The CDL then shares that metadata with two access points:

1) Calisphere website:

Calisphere (http://calisphere.universityofcalifornia.edu) is a free, open portal to hundreds of thousands of digital primary sources from all ten UC campuses and public and private institutions across the state. Users from all disciplines and levels–ranging from K-12 students to academic researchers to genealogists--access the Calisphere site about a million times per year. Calisphere is currently undergoing a redesign which will be completed in summer 2015. The new site will be fully optimized for mobile devices, contain new features such as facets, and provide end users more ways to discover like content in the aggregation. Each collection will have its own landing page on the new Calisphere site, which will ensure users can see all of the digital objects associated with a given collection.

2) Digital Public Library of America:

The Digital Public Library of America (DPLA; http://dp.la) is a public portal to millions of digital items aggregated from institutions across the country. Sharing metadata with DPLA will further increase the visibility and use of the items digitized as part of [this grant project].

Custom interfaces

The harvest and publication platform/common index also includes an application programming interface (API) which is freely available for institutions and individuals to use to "remix" objects in the collections and create custom interfaces for them. This functionality provides the added potential for metadata in the index to be further shared and presented in myriad new ways.

Metadata specs

Metadata stored within the common index is standardized based on the Dublin Core element and the DPLA Metadata Application Profile. This ensures the interoperability and display of data on the DPLA site, the Calisphere site, and any sites developed using the UCLDC API. The records will be broadly available through a Creative Commons public domain dedication (CC0) and will comply with DPLA’s Policy Statement on Metadata: http://dp.la/info/wp-content/uploads/2013/04/DPLAMetadataPolicy.pdf.

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