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  • 2019-12-04 Meeting notes

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  • UCB: David Triebwasser

  • UCI: Paul Park

  • UCM: Alisak Sanavongsay, Jerrold Shiroma, Kelsey Raidt, Jonathan Wilcox

  • UCR: Cherry Williams

  • UCSD: Cristela Garcia-Spitz

  • UCSF: Charlie Macquarie

  • CDL: Adrian Turner, Barbara Hui, Brian Tingle, Christine Kim, Lisa Schiff, Matthew McKinley, Rachael Hu


Discussion items

TopicIn briefAction

UC Digital Reformatting Guidelines

  • In January, we'd like to have a conversation -- within the context of the Calisphere/Shared DAMS user group -- to discuss workflows and processes you're currently utilizing to create service/access files, and considerations related to web accessibility.

Please review this draft document ahead of our January discussion:

Work started to update Calisphere's harvesting infrastructure

  • We are starting work on a new activity, on our development roadmap. Our current harvesting infrastructure is based on DPLA's early ingest1 codebase. We will evaluate newer systems in order to identify those that can better meet our identified requirements as documented in 2016. Following the selection of a system, we will develop an implementation plan to update our current infrastructure.

Initial exploration to harvest web archives on Calisphere

  • We received an additional year of LSTA funding (2019-20) to proactively identify and harvest additional collections, with an emphasis on public library content. In this next phase, we will be reprising a version of the "Better Sharing Through Metadata" workshop in a free, online format ( 

  • We are also going to explore harvesting web archives, as a new potential format in Calisphere. We would like to evaluate methods for harvesting web archive collections, and assess changes needed in our harvesting code and the Calisphere user interface to support the display of web archives. This will result in established requirements and a pilot implementation plan to harvest and provide access to an initial set of web archive collections.

  • These new activities are also reflected on our roadmap.

Piloting "office hour" and "drop-in orientations" for contributors (And a new OAC/Calisphere Community Calendar!)
  • As a reminder, we will be launching a pilot series of office hours, drop-in orientations, and webinars, in the new year. Here's the calendar:

  • The drop-ins are intended for new staff, new contributors, and prospective contributors, who would like to get a high-level introduction to OAC and Calisphere services. The office hours will be thematically oriented towards a particular process (e.g., submitting EAD files to OAC, using Google Analytics, etc.) -- with ample time to ask questions about the process or other issues. The webinars will be thematically-focused on particular initiatives or projects we are working on.

Next steps toward a national archival finding aid network

  • We will be hosting a webinar on 12/18 at 1:00 ( to discuss the action plan, comprising the culmination of the NAFAN 2019-20 LSTA-funded planning initiative:

  • We are in-process of convening additional follow-up conversations with other aggregators, to formalize and initiate work on the next steps outlined in the action plan. We would like to play a strong role in convening and moving forward the activities -- we really see directing resources that we'd otherwise put into OAC, into this national-level vision. The OAC will continue to be in maintenance mode, which means that we won't be embarking on any major redesign or refactoring of the system. (That doesn't preclude some work that we may need to do on the back-end, so the system remains functional).

  • For more information about the NAFAN planning initiative, see

Join us for the webinar on December 18 at 1pm.

Registration info:

Sneak peek on a new Calisphere collections metadata analysis tool (*currently in development)
  • We provided a preview of metadata QA reports, on the Calisphere -test site. On a collection page, add “/metadata” to the end of the URL for a preview (e.g.,

  • The report indicates whether or not there is data present in particular metadata fields. It also provides a more detailed count of unique data values, within a given data field.

  • We would like to incorporate these reports into our QA process, to identify cases where there is highly-duplicative metadata, which may impact discoverability and usage (and also impact SEO).