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+1 408 638 0968 (US Toll)
Meeting ID:236 485 718

Roll Call

  • UC Berkeley – Timothy Vollmer
  • UC Davis – Michael Ladisch
  • UC Irvine – Mitchell Brown
  • UC Irvine – Shu Liu
  • UC Los Angeles – Jennifer Chan (co-chair)
  • UC Los Angeles – Marty Brennan
  • UC Merced – Donald Barclay
  • UC Merced – Jerrold Shiroma 
  • UC Riverside – Swati Bhattacharyya
  • UC Riverside – Brianna Marshall
  • UC San Diego – Mary Linn Bergstrom
  • UC San Diego - Allegra Swift
  • UC San Francisco – Anneliese Taylor
  • UC Santa Cruz – Christy Caldwell 
  • UC Santa Barbara – Sherri Barnes
  • UC Santa Barbara – Eileen Joy
  • UC Santa Barbara – Kyra Folk-Farber
  • CDL – Katie Fortney (co-chair)
  • CDL - Rachel Lee
  • CDL – Mat Willmott

+ guest Dave Schmitt from UCSD

Notes taken by UCB

Announcements / Administrivia:

Introducing Rachel Lee

Deep-Dive topics this month:

Scholarly communication budgets at our respective campuses – is there one, who controls it; how is it determined; what does it cover (see 10/9 email from Sherri Barnes) - to be picked in the November meeting, hopefully with an even broader attendance. Sub-/related topic: criteria for assessing investment. 

UCSB - Sherri:

  • Mapping our pathways for OA roadmap, how are we spending money and redirecting funds from collections budget? 
  • There is money out there no explicitly in collections - APCs, memberships, etc. 
  • UCSB - all the departments have to submit budget call and fill in a template - address challenges and opportunities, staffing, programming, etc. 
  • Makes a case for money beyond their normal budget
  • Then meeting with administrative group to determine who gets what
  • Scholcomm money focuses on programming - only $10,000 per year, as little as $2,000/year
  • She decides memberships like SPARC or Luminos - comes out of UL budget
  • Open Access publishing fund
  • Library and subject specialists can spend money for OA resources
  • Should these things come from more centralized scholarly communications budget?
  • Collections budget fund for systemwide acquisitions

UCSD - Allegra & Dave:

  • Transformative publishing funds - $20k
  • Budget for student worker and programmatic fund - from $6k to $3k
  • Dave: collection development and management - meant to be for open access collections, memberships like MDPI, Knowledge Unlatched, PeerJ
  • They’ve done some APC payments
  • Haven’t had a great overarching plan
  • SCLG systemwide investments as well as things they’re investing in themselves
  • Transformative agreements with ACM, needs to roll into regular allocations for subscriptions 

UCSF - Anneliese:

  • Academic senate funded OA fund
  • Now library is taking it on, with Elsevier savings
  • $110k/year 
  • How we pay for biomedcentral memberships comes from collections budget
  • Rejoining Nucleic Acids

UCB -Tim:

  • no central OA fund
  • Berkeley Research Impact Initiative funds APCs for faculty & researchers to publish in fully OA journals where the author doesn't have other funds available; ~50 funded last fiscal year
  • UCB has institutional license to for anyone with email to publish open textbooks and OERs
  • we have funded a few OA monographs too
  • funds come from grant from Arcadia Fund

UCI- Mitchell:

  • Discretionary funds from UL 
  • Going back to oa fund put on hold
  • Some interest in joining Luminos on campus
  • No formal funding line on scholarly communications
  • Some money for student support
  • Also outreach to departments, software carpentry, etc. $6k

UC Davis - Michael :

  • OA funding from collections
  • Cover APCs up to $1000 for fully open access journal
  • TOME
  • Wants to separate funds
  • Pays for some memberships like MDPI but it comes from general collections fund

 UCLA - Jennifer:

  • Money in a lot of different buckets for different dedicated units
  • No APC subvention fund
  • They do provide BPCs through TOME - 
  • Similar to Berkeley they have funding from Arcadia 
  • Membership to support publications come out of general collections fund
  • Open access week comes from AUL budget - few thousand $ for materials, catering, etc. 
  • Affordability for course materials since 2013
  • Supports licensing of titles to support student access and affordability 
  • Minimum benchmark for ACMI

UCR - Swati :

  • No specific fund for APCs
  • Departmental fund for open access week
  • Support system for OER - but not library fund, comes from other campus - one time grant of $3k to faculty
  • No specific earmarks for OA support through collections

UCM - Donald Barclay

  • No funds/budget


  • New department - collection strategy position - data driven approach 
  • Scholcomm work has been down within collection coordinator group


  • our Collection Services Council is starting an open access investments working group to establish criteria, best practices, and processes to advance local OA investment decision-making
  • can report on progress; just starting now


  • No special open access budget
  • Ivy does have some discretionary funds
  • Collections money - redirect when funds available and there is a pressing need
  • Internal processes for looking at interesting things as they come up and think about whether to ask SCLG to have a look and possibly contribute startup funds
  • Open access infrastructure - eScholarship
  • staffing: working to expand capacity to do assessment/agreement management 
  • CDL just posted 2 new open access positions: data analyst, oa project agreement manager


  • Investment last fiscal year: DOAJ, Reveal Digital; any updates from CDL on these? They are investments on behalf of all the UC campuses
  • Please share more info if we can; need to know what is already represented and covered by CDL first

Dec meeting

  • Need deep dive topic or possibly cancel the dec meeting

Other topics: Timothy Vollmer will be providing a brief summary of his experience at the Miami University Copyright Conference. 

Updates from crossover groups

  1. OSC: Had some updates from OSC working groups, then an update from Ivy A on different publisher negotiations in process (there's a lot going on), then an update from Catherine M on faculty approaching eScholarship about new/migrating journals (also lots). Wrapped up with a quick Dryad update.
  2. Data Curation CKG
  3. STAR Team:  

Round-robin updates

  1. UCB  - 
    1. We're involved in a series of webinars as a part of Transitioning Society Publications to Open Access (TSPOA) project. The first one was held today giving an introduction to learned societies and current challenges for them in moving to open access. There are 2 more webinars in the series. 
    2. We've drafted some comments on the UC systemwide review of the Copyright Ownership Policy (thanks to Katie and Angus for answering our questions on the call last month!). 
    3. We're hosting a panel discussion Jan 31, 2020 to unpack the current landscape of scholarly publishing, with specific focus on the perceived tension between OA and career advancement. We'll be joined by professors and the UCB Vice Provost for the Faculty in the discussion. 
    4. We have the call out for participants to our weeklong summer institute Building Legal Literacies for Text Data Mining. We're looking for digital humanities researchers and professionals (including librarians) to apply and learn about navigating copyright, contracts, privacy, etc. WRT text and data mining. Deadline to apply is December 20. 
    5. Our Collection Services Council is spinning up a working group to develop criteria for OA investments locally at UCB. 
  2. UCD - 
  3. UCI - 
    1. Began the second phase of campus implementation of the UC Presidential OA Policy by enabling access to UC Publication Management System to a second round of additional 1583 campus research scientist, medical researchers, and lecturers.
    2. We are working on outreach to postdocs and graduate students and will be presenting February 25, 2020 Grant Writing Series on “Library Services for your Research and Career Path”. 
    3. Invited to present to the Office of Research administrators for Organized Research and Special Research Programs (OSAM) April 14, 2020 on ORCID, UCPMS, and linking funding information within campus information systems.
  4. UCLA -  
  5. UCM -  
  6. UCR -  In view of the forthcoming NSF requirement that PI should use NSF approved biosketch format, we completed a project, in collaboration with one of the Project Proposal Development teams a set of libguides. Those guides provide instructions on how to open an account with ORCID, populate it, connect it to NCBI/ERA commons account to create biosketch. I was also present in two faculty meetings when the members were helped to open account and create delegate. However, there are some glitches at NCBI side to pull data from ORCID. I have also made a presentation earlier, in one of the monthly meetings of proposal development team members about these guides.
  7. UCSB - Semifinalist interviews for an AUL for Research Resources and Scholarly Communication were recently completed.
  8. UCSC - Interviewing this week for our schol comm librarian position. Wish us luck!
  9. UCSD - UCSD ScholComm budget(s): programming, student worker, (SCL funds) and the Transformative Publishing Fund (which is really just part of the collections budget)
    1. working a series of outreach videos with first two edited. looking at housing in OSF or Zenodo and would love to hear people's preferences.
    2. presented at a dept meeting with the UL on transformative agreements, progress (or not), and scholcom services. got informal feedback about any elsevier feedback and heard, not so much (Comms dept). been doing a lot of consults as a result of outreach
    3. partnering with our Engaged Teaching/TLC on a stand-alone seminar and integration into a day-long course design seminar on OER/ACM
  10. UCSF - 
    1. Our research reproducibility series wrapped up last week. Surveys are out and we'll summarize the results soon. 
    2. New AUL for Research & Learning, MIcquel Little, begins December 2. I'll be reporting to her.
    3. Updated Scholarly Communication expert area on UCSF Library web. Much of content has moved over to our Help Center, which is integrated with our ticketing system, ZenDesk. Some content will remain on LibGuides where there is extensive documentation, but one LibGuide has moved over entirely to Help Center. It's still a work in progress - additional content to come and some better organization in the Help Center.
  11. CDL - 

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