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Scholarly Publishing Common Knowledge Group  (SPCKG) Conference Call

1-2 p.m.

19 June 2014


Meeting began 1:01 p.m.


Note taker: gary colmenar (UCSB)


Present: Mitchell Brown (Irvine), Christy Caldwell (UCSC), Katie Fortney (CDL), Diane Gurman (UCLA), Ann Hubbell (UCSC), Rhonda Neugebauer (Riverside), Nancy Stimson (UCSD), Anneliese Taylor (UCSF), Jackie Wilson (CDL), Mary Wood (Davis)


  1. Announcements (All)
  • Katie Fortney visited some UC campuses to learn about local scholarly communication and copyright needs. Recent visits have included UC San Diego, UCLA, and UC Irvine. She presented on copyright issues and mentioned examples such as, the Grateful Dead archives at UCSC. Mitchell thanked Katie for visiting UCSC. Nancy: we appreciated your visit too.
  • OSC will be holding an in-person meeting on July 14 in Oakland. It is a preliminary meeting with no work plans or By-laws yet. The meeting will discuss foundational issues.


  • ARL SPEC Survey for Library Support of Faculty/Researcher Publishing Irvine received a call for the 5th ARL SPEC survey for 2014, which focuses on Library Support of Faculty/Researcher Publishing:


"The purpose of this survey is to investigate the level and variety of services ARL libraries are providing to support, facilitate, and participate in the publishing activities of the faculty and researchers they serve, whether through the re-framing of existing traditional

library services or the development of new services."  UCI Law School working on their institutional repository


  • Google Indoor Maps (site survey team visit) – Irvine on June 18 and 19


The UCI IT department has been working with Google to create indoor maps for

the Libraries via their indoor map service <>.  After many

months of coordination and approvals, we are getting very close to a finished product.  In fact, some of you may have noticed that floor plans for the buildings are beginning to show up in Google Maps.


On Wednesday, June 18  and Thursday, June 19 , a Google site survey team was on campus to capture location/wifi information in the Ayala Science Library, Langson Library, and Libraries Gateway Study Center (the Grunigen Medical Library was surveyed in May).  During this visit a team from Google will walk through each *public area* of the buildings with handheld devices to capture the information they need, which will be used to pinpoint user location (for those who have enabled location services on their devices) in the buildings.


Once this project is fully complete with all floor plan data uploaded/accurate along with the location services available, Mitchell will send another update with how Google Indoor Maps can be used for the Libraries and how this will be publicized.


IDEA: (Mitchell) Send an email about a game/competition that a colleague at UCI developed.

  • Proposed "Library Data Contest" under development.
    Similar to the Video contest held at UC Irvine, the data contest would challenge users to repurpose or enhance current data, create a visualization of the dataset, or create a publication or simulation of the data.

    Previous Student Library Video Contest (December 2, 2013 - February 20, 2014)


IDEA: (Jackie) Have a meeting (perhaps every 3 months) on campus updates regarding OA and scholarly communication.


2.    Presentations at ALA

ALCTS Scholarly Communications Interest Group, ALA Annual 2014.  Saturday, June 28th from 1:00 to 2:30 pm; Las Vegas Convention Center, room N260; Scholarly Communication Express, Sherri L. Barnes, Scholarly Communication Program Coordinator, University of California, Santa Barbara. She calls it "SC Express." 

Presentation abstract:  UCSB Library's Scholarly Communication Program just launched Scholarly Communication Express, a service that allows campus departments to request 15-minute presentations, to be delivered at department meetings, on trends in academic publishing.  Presentations topics include altmetrics; creating data management plans for the social sciences and another for the sciences; Creative Commons licenses; eScholarship, UC's institutional repository; EZID accounts; the NIH Public Access Policy; the UC Open Access Policy; and understanding article publication agreements. 

Anyone on campus can use the online form at the easy to remember URL - - to request a presentation.  Personal, one-on-one, consultations can also be requested.  The service formalizes work the Scholarly Communication Group had already been doing informally, as a result of outreach and old fashion liaison work.  Having a flyer and a webpage makes it easier to market the service to a larger audience, track requests and measure our success.  The service is designed to reach an audience that rarely has time to think about, let alone change, the way they navigate the scholarly communication system and manage their intellectual property, but wants to know what's going on.


ALA events on Scholarly Communication

  • Saturday: ACRL SC Interest Group
  • Sunday: ALA SC Discussion group: topic will be on a related topic.


SLA:  Nancy Stimson attended.  Smaller conference this time.

3.  Highlights from UC Open Access Policy Implementation: 6-month review

Test from email from Roberto Manduchi (UCSC) Chair of UCOLASC:  “I am attaching the 6-month review of the UC Open Access Policy Implementation, which was prepared jointly by the CDL  Team, the Office of Scholarly Communication (OSC), and the Library staff at the three campuses in the pilot implementation period (UCSF, UCLA and UCI). Many thanks to Catherine Mitchell for being on top of this and ensuring timely preparation of this report.

This satisfies the Phase I reporting milestone in the OA review timeline that we discussed in our past meeting. It describes the “behind the scene” work to develop the manual deposit mechanism, the automatic harvester, the waiver/embargo generator, and the outreach material. It also discusses the content of the OSC and  of the Open Access Implementation wiki pages; these are excellent resources and I encourage all of you to visit and bookmark them. The report also summarize the activities undertaken by the pilot campuses for dissemination of OA-related information, which I am sure will inspire similar activities at other campuses, as the deposit requirement becomes effective UC-wide.

As a reminder, the Phase II 12-month review will focus on participation/compliance among UC faculty at the pilot campuses, including usage statistics and faculty satisfaction surveys.”

Question: Will academic senate make 6 month report? Katie will confirm with UCOLASC if anything else is forthcoming. Report can be shared to other groups.  Participation rate still low (UCI). Gold standard at MIT 37% highest so far.

            But individual departments have higher percentage. Some faculty have 80-90 percent      uploads.

5.  Update from ACRL Roadshow: “Scholarly Communication: From Understanding to Engagement”        

     Friday (June 6), 9:00-5:00 P.M.  (Sponsors:  CSU San Marcos, San Diego State University & UCSD)

Some takeaways from the conference: very interested in sharing success stories. Making materials available for OA. Discussion with Katie to upload these stories (BLOGS) tag and part of websites. Collect stories from other campuses. 

Mitchell: Thank you to Nancy for arranging the programs and sessions.   The event was helpful for people new to OA.

Mitchell: goals for library upcoming year. A colleague of Mitchell, Bethany Harris, is developing a contest to engage students in their campus. Students will be asked to compete to create projects where they repurpose data for other uses. Examples of possible projects could relate to visualizations, adding GIS to sound files adding text, and other representations of research data. 

Earth systems science course final event people demonstrate work to show what one can do with library materials. This will be launched in fall term.

Example: faculty publishing on a blog software (USC called scalar). Mitchell will send example. Based on digital humanities type of work. To show that Humanities folks can code. So code is another way of writing work. Do enough coding for their work.  Mitchell mentioned Tara McPherson who presented on her projects using a software, Scalar as well as her online multi-media journal, Vectors. Mitchell will send links to her projects.

6. Open Access Fund Report Survey: (Jackie)

Informational not a discussion item. UL interested in the survey.  Preliminary report now. Full report due in July.  Final plan to send draft to all campuses for review and feedback before disseminated. Thank you to Jackie and Mary for the report. Mary managed the data analysis.

This week UCI closed the last OA request.

Question from Nancy plan to put $75,000 in July. But asked others for suggestion on what other ways to use the money.  UCLA used money for affordable course matter project.  A detailed report will be included for possible model from other campuses.

Correspondence with Peter Benfield about peer J model.  (Ask Mitchell). Other funding projects. OA vouchers for articles (Sage). Variety of OA options that publishers are exploring as a response to UC OA policy.

7.    PeerJ


Peter Binfield from PeerJ contacted some campuses.  Mitchell:  Is anyone following this model? 

I will forward this to our AUL for Scholarly Resources. 


Action Items:


  1. Nancy and Mitchell will plan agenda for campus and development updates.
  2. Mitchell will send email for ACRL and ALA scholarly communication events as well as links for Tara McPherson’s projects (journal Vectors) at USC including information about the scalar software.
    1. ALA Annual Conference - Scholarly Communications themed programs
    2. Tara McPherson - Faculty, USC

Each issue (volume) has a collection of projects.

  • Scalar, a web-based publishing platform

From: The Alliance for Networking Visual Culture



Meet adjourned 1:49 p.m.


Next meeting is on July 16.









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