- The chair sends a draft agenda and all background documents/links at least two days before the call
- The members indicate if they are not able to attend a call (due to vacation, conferences, schedule conflicts) on the upcoming calendar on the wiki; also indicate if you will join the call later
- Member connect to ReadyTalk (both on phone and web browser) by the time the meeting starts
- Members wait for one person to finish before speaking – it is especially hard to understand what two different people are saying over the phone
- Members are fully present during the call and let the other participants know if they need to step out to take care of an emergency
- Members always announce if they have to leave the call early
- The note taker role rotates among all PMCKG members by first name
- The note taker summarizes all action items before the end of the call (Note: the agenda needs to leave time for this!)
- The meeting notes are posted on the wiki no later than two business days after the call
- If a member cannot attend the meeting, they will learn what has been discussed by reading the meeting notes
Overview
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