Doodle 3 (lets respondent see all replies),
WhenIsGood 3 (calendar layout is better; visualizes responses for scheduler)
Doodle: free, easy interface, most popular, doesn't require registration, results displayed in real time
WhenIsGood: free, easy interface, doesn't require registration, results displayed in real time, displays whole availability, better interface
Doodle: limited interface, limited scheduling options
WhenIsGood: Doesn't have the 'If Need Be' option
|2. Initiate discussions within a group/subgroup||Met||ASAG|
Google Groups 3,
Listserv: everybody has an email account, most popular
Google Groups: easier administration, intuitive interface
Slack: easy to add channels for additional discussions, can get email notifications and mobile device notifications
Listserv: existence of spam; they are owned by campuses which creates continuity problem
Google Groups: basic administration (adding people, etc.)
Slack: If people aren't using can get little response
|3. Tools that allow real time private & secure communication; easy to set group permissions||Varies||CoUL, ASAG,SC CKG, Future of UC Resource Sharing Project Team|
Google Groups 2
Zoom: UC-wide availability
Email: Familiarity (ubiquitous); easy to use
Slack: Free version is open if privacy isn't an issue
Zoom: Roll out has been campus dependent, so not as available on some campuses.
Email: Too many
Slack: Must use paid version for closed groups. Needs someone to host. PGoogle Groups: set up and hosting issues
|4. Real-time group access and editing of document drafts; version control for documents and ability to track changes||Met||ASAG, CoUL, Future of UC Resource Sharing Project Team|
Google Docs 3,
Box (Edit) 2,
Confluence Wiki 1
Google Docs: Docs shareable, Doc file format-ready, convenience of file format readiness (doc, xls, pdf)
Box (Edit): UC-wide availability, also capability of sharing with non-UC collaborators
Confluence Wiki: UC-wide availability
Google Docs: Permissions setting, not UC-wide, limited editing/formatting vs Word
Box (Edit): Need to install tool. Have to check box if want to lock others from changing at same time.
Confluence Wiki: multi-user editing not yet available.
|5. Tools that make it easy to create and send a link to a document that others will be able to start using immediately, simple file hosting and access||Met||CoUL,|
Confluence Wiki 3,
Google Drive 3
Google Drive: Easy to share files with others. Can share with UC and beyond.
Confluence Wiki: UC-wide availabilityBox: UC-wide availability
|6. Texting within groups / Real time communication||Unmet||ASAG, Future of UC Resource Sharing Project Team|
MS Teams (newly available on O365)
Slack: Popular, some groups already using it for other UC work, email notification available
MS Teams: too new to tell, but has promising integrations with other O365 apps. For MS users, handy tie-ins with calendars, etc. No additional login for O365 users.
Slack: Requires another login. Needs host or champion to set up environment. one more place to receive messages
Skype: Easy to miss messages if not using often.
MS Teams: untested. Unclear how it works for non-MS campuses.
Have tools with easy to set up accounts
Tools that allow teams to accomplish goals faster and easier; intuitive
|Varies||CoUL, Future of UC Resource Sharing Project Team||-||-|
All members of a group should be allowed to make changes
Home base to organize documents for easy access/retrieval
|Met||data ckg, GILS, ebook usability||-||-|
|Support structure for tools||Unmet||CoUL, Future of UC Resource Sharing Project Team||Confluence Wiki|
|Ability to see tools that others are using||Unmet||CoUL, Future of UC Resource Sharing Project Team||-||-|
|Consistency and best practices across groups. List of approved tools that keeps up with emerging group needs, ie project management, hosting of software, analysis tools||Unmet||CoUL, Future of UC Resource Sharing Project Team||-||-|
|Flexibility for group to decide on the tool, based on group needs||Met||gils; dams||-||-|
Legend: critical, nice to have