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NeedMet/unmetGroupsPossible toolsProsConsRecommendation
  1. Identify times for conference calls
MetASAG

Doodle 3 (lets respondent see all replies),

WhenIsGood 3 (calendar layout is better; visualizes responses for scheduler)

Doodle: free, easy interface, most popular, doesn't require registration, results displayed in real time

WhenIsGood: free, easy interface,  doesn't require registration, results displayed in real time, displays whole availability, better interface

Doodle: limited interface, limited scheduling options

WhenIsGood: Doesn't have the 'If Need Be' option

 

  1. Doodle
  2. WhenIsGood
2. Initiate discussions within a group/subgroupMetASAG

Listserv 3,

Google Groups 3,

Slack 2

Listserv: everybody has an email account, most popular

Google Groups: easier administration, intuitive interface

Slack: easy to add channels for additional discussions, can get email notifications and mobile device notifications

Listserv: existence of spam; they are owned by campuses which creates continuity problem

Google Groups: basic administration (adding people, etc.)

 

Slack: If people aren't using can get little response
  1. Google Groups
  2. Slack
3. Tools that allow real time private & secure communication; easy to set group permissionsVariesCoUL, ASAG,SC CKG, Future of UC Resource Sharing Project Team

Zoom 3,

Email 3,

Slack 2,

Google Groups 2

Zoom: UC-wide availability

Email: Familiarity (ubiquitous); easy to use

Slack: Free version is open if privacy isn't an issue

 

Google Groups:

Zoom: Roll out has been campus dependent, so not as available on some campuses.

Email: Too many

Slack: Must use paid version for closed groups. Needs someone to host. P

Google Groups: set up and hosting issues
  1. Zoom
  2. Slack
4. Real-time group access and editing of document drafts; version control for documents and ability to track changes
MetASAG, CoUL,  Future of UC Resource Sharing Project Team

Google Docs 3,

Box (Edit) 2,

Confluence Wiki 1

Google Docs: Docs shareable, Doc file format-ready, convenience of file format readiness (doc, xls, pdf)

Box (Edit): UC-wide availability, also capability of sharing with non-UC collaborators

Confluence Wiki: UC-wide availability

Google Docs: Permissions setting, not UC-wide, limited editing/formatting vs Word

Box (Edit): Need to install tool. Have to check box if want to lock others from changing at same time.

Confluence Wiki: multi-user editing not yet available.

  1. Google Docs
  2. Box (Edit)
5. Tools that make it easy to create and send a link to a document that others will be able to start using immediately, simple file hosting and accessMetCoUL,

Confluence Wiki 3,

Box 2,

Google Drive 3

Google Drive: Easy to share files with others. Can share with UC and beyond.

Confluence Wiki: UC-wide availability

Box: UC-wide availability

Google Drive:

Confluence Wiki:

Box:
  1. Google Drive
  2. Box
6. Texting within groups / Real time communicationUnmetASAG, Future of UC Resource Sharing Project Team

Slack 3,

Skype 3

MS Teams (newly available on O365)

Slack: Popular, some groups already using it for other UC work, email notification available

Skype:

MS Teams: too new to tell, but has promising integrations with other O365 apps. For MS users, handy tie-ins with calendars, etc. No additional login for O365 users.

Slack: Requires another login. Needs host or champion to set up environment. one more place to receive messages

Skype: Easy to miss messages if not using often.

MS Teams: untested. Unclear how it works for non-MS campuses.

  1. Slack
  2. Skype

Have tools with easy to set up accounts

  • Use it as a differentiator in our final decision
VariesASAG-  -

Tools that allow teams to accomplish goals faster and easier; intuitive

  • Use it as a differentiator in our final decision
VariesCoUL, Future of UC Resource Sharing Project Team-  -

All members of a group should be allowed to make changes

  • Use it as a differentiator in our final decision
MetSC CKG-  -

Home base to organize documents for easy access/retrieval

  • to be included in "best practices"
Metdata ckg, GILS, ebook usability-  -
Support structure for toolsUnmetCoUL, Future of UC Resource Sharing Project TeamConfluence Wiki   
 Ability to see tools that others are usingUnmetCoUL, Future of UC Resource Sharing Project Team-  -
Consistency and best practices across groups. List of approved tools that keeps up with emerging group needs, ie project management, hosting of software, analysis toolsUnmetCoUL, Future of UC Resource Sharing Project Team-  -
Flexibility for group to decide on the tool, based on group needsMetgils; dams-  -

Legend: critical, nice to have

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