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  • 2017-09-20 Meeting notes
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Call-in Instructions

When: Wednesday, September 20, 2017, 1:00 pm (1 hr),

Join the web meeting

Audio Only Dial-In:
+1 415-514-1000 (Toll)

Access Code:
991 349 359

Attendees

Discussion items

TimeItemWhoNotes
 10 minRoll call/Campus Updates everyone

Davis

  • serving as interim head of Special Collections in addition to regular duties
  • dissertations via Google Books; entering copyright review phase - scholarly communications and campus counsel involved

Merced

  • working on digitization projects to load to Calisphere
  • looking at systemwide electronic resources with high cost/low usage

San Diego

  • no updates

San Francisco

  • bringing in faculty papers
  • industry collections will now be part of Special Collections
  • preparing for archives month

Santa Cruz

  • serving as interim head of Special Collections
  • new staff member - Jessica Piza

Santa Barbara

  • did survey of faculty papers, researching other collection development policies to frame local policy
  • campus newspaper scanning project completed
  • setting up born digital processes
  • will be doing a university archives survey soon
  • some campus administrators left recently - looking at their incoming collections
 15 min UA mission/collection development policy 

No documents currently shared. We will discuss this during November 15th meeting.

  • UCAC members – upload your collection development policies and mission statements (draft or official)
 10 min Joint meeting with Records Manager planning
  • Face-to-face meeting held in June at UC Davis. Discussed batches of RMP.
  • Research data – RM are getting questions about research data. Kevin shared information about what the libraries are doing.
  • UC Ready tool presentation (by UCSC member) – looking at how it could be applied locally.
  • Sesquicentennial planning – group is not planning anything specific, but prepared to help provide materials. Discussed how records managers could encourage campus office/units to be more aware of responsibilities
  • Next meeting: January in Oakland. Focus will be on the library records on the retention schedule.
 10 min Retention scheduleMarlayna Christensen

Retention schedule has a limited number of items that are marked for "permanent retention" and many of them are not appropriate for university archives. The records manager is often needed to emphasize the importance of the retention of records. Many of the things that are of most interest to the university archives goes beyond the "permanent retention" category. The permanent retention records are the bare minimum of what should be retained.

D – has a Records Manager/University Archivist road show with slide deck.

  • Kevin C Miller will ask if he can share the whole slide desk, or share his portion.

SB – hopes to develop records management presentation, perhaps to be shared during employee orientation

 Additional questions/commentsall

Calls for presentations

  • anyone interested? Share with the group and see if common ideas develop for collaboration
  • SF – NEH grant and programming
  • D – staff developing proposals
  • SD – film librarian is working to develop ideas for UC forum

Course descriptions requests - How are you handling requests coming into the library/reference?

  • SB – trying to move questions back to the registrar's office
  • M – registrar's office
  • SD – digitized past course catalogs and make them public via DAMS
    

Next meeting

  • November 15, 2017@1pm
  • Minutes:  Teresa Mora
  • Discussion topics: 
    • mission/collection development policies
    • RMC/UCAC joint meeting agenda ideas