2008-2009 Annual Report SCO

SCO Members 2008/2009

The SCOs maintained a regular meeting schedule with monthly conference calls throughout 2008/2009. Several task groups worked on specific projects in between meetings. The SCOs engaged in frequent email communication regarding ongoing group activities and external developments in the area of scholarly communication.

FY08/09 Goals - Accomplishments

1) Develop transition plan from centrally supported activities to federated local campus effort.

• Produced Future Plan and Recommendations document which outlines new decentralized approach. This project included conducting a mini-environmental scan, reviewing SCO priorities, reviewing UC Reshaping Scholarly Communication website, and developing new communication mechanisms through various committees and the CDL.
•  Implemented some aspects of this plan during 08/09 including creation of small task forces to tackle focused projects, communication at UCOP level through CDL Executive Director, explored liaison relationship with CDC and UCOLASC.

2) Continue faculty outreach program

a. Review the 2007 OSC faculty survey regarding scholarly communications to identify potential outreach actions

• The SCOs did not follow up on this activity.

b. Continue to track the status and progress of the proposed Open Access Policy (copyright transfer initiative) to identify implications for the UC libraries; and to identify, share, and create opportunities to leverage the proposed policy and its discussion/progress for the library's faculty outreach efforts

• UC faculty (UCOLASC) did not pursue this policy in 08-09 so there were no opportunities for education or outreach by the SCOs.
• The SCOs did begin exploring the creation of a UC-specific copyright transfer addendum.
• Local campus outreach efforts - shared...

c. Implement the 2006 Communications:  Outreach Strategies & Methods Plan (SCO Outreach Strategies and Methods 2006.doc)

• The SCOs was unable to pursue this plan to the extent intended because of the lack of centralized support. However, outreach regarding the NIH Public Access Policy and the Springer Open Access agreement were focus areas this year.
• Outreach regarding Springer Open Access agreement was well coordinated by CDL, with input from SCOs.

d. Track, analyze, and respond to national, regional, and local developments which affect scholarly communications for UC faculty.

• SCO members shared information about developments in scholarly communications. Members who attended legislative briefings, webcasts (e.g. SPARC/ATA legislative briefing, Open Access Day planning webcast) reported back to the group.

3) Refine librarian educational strategies

a. Update SCO toolkits (managing copyright, economics of scholarly communication, role of scholarly societies)

• The SCOs decided not to maintain the toolkits but instead to focus limited resources on outward focused education efforts.
• As an alternative to the toolkits, a wiki space was created where the SCOs could share resources and links with each other.
• Began discussion of what "line librarians" should be expected to know and do in conversations with faculty.
• Small task force worked to develop an FAQ regarding fee-based open access options; this work is still in progress.

b. Leverage campus experiences into UC-wide effort when appropriate

• Created wiki space that can serve as a clearinghouse for educational and outreach materials used at the local campuses.
• Shared strategies for addressing NIH Public Access Policy.
• SCOs discussed local campus plans for 2008 Open Access Day to assist each other in our efforts. Experiences from the campuses will be applied to plans for 2009.
• Have started planning for 2009 Open Access Day and expect to have at least one systemwide event that everyone can share in.

4) Continue to monitor and inventory activities of SCO members at each campus

a. Allocate time on meeting agendas for campus activity reports

• Discussion included campus activities on NIH Public Access Policy, Open Access Day 2008 and plans for Open Access week 2009.

b. Leverage campus successes into UC-wide activity when appropriate  

• Created wiki space for sharing, in addition to meeting time.
• UC Irvine's work on Top 100 UC-Authored Science Journals" was leveraged to create UC-wide list: http://www.lib.uci.edu/scamp/nih-publisher-policies-UC.html

FY09/10 Goals

1. In collaboration with the Collection Development Committee, develop and pursue strategies that connect the current budget crises with the need to advance new models in scholarly publishing.
2. Continue educational outreach to faculty and librarians
   1. Develop plan for updating and maintaining UC scholarly communication website, previously maintained by Office of Scholarly Communication.
   2. Collaborate across the system on plans for Open Access Week, focusing on promotion of eScholarship's new rollout.
3. Support the work of UCOLASC to pursue policies and education initiatives that promote open access and increased dissemination of UC scholarship and research..
4. Support UC initiatives such as eScholarship and Springer Open Choice pilot by providing input to project teams and promoting at local campuses.
5. Track national, regional, and local developments which affect scholarly communications for UC faculty.
6. Continue to monitor and inventory activities of SCO members at each campus
   1. Allocate time on meeting agendas for campus activity reports
   2. Continue to develop clearinghouse on wiki space.
   3. Leverage campus successes into UC-wide activity when appropriate 

SCO charge

The SCO group reviewed its charge as part of a larger planning effort.

1.     Coordinates systemwide scholarly communication initiatives and outreach efforts within the University of California Office of Scholarly Communication.

2.     Conceives and Supports strategies and methods to advance the UC Libraries' scholarly communication agenda.

3.     Advises SOPAG and the University Librarians on scholarly communication policies, priorities, and issues.

4.     Consults and collaborates with appropriate UC Libraries' all campus groups when issues and strategies overlap.

5.     Keeps UC Libraries' scholarly communication agenda current and synchronized with UC activities and programs and other environmental factors as appropriate.

6.     Identifies and addresses educational needs of tools and resources in support of education educating faculty, staff and students across UC with regards to scholarly communication issues and options.

7.     Identifies needs for expertise and infrastructure to support the scholarly communication agenda.

8.     Identifies and addresses educational needs of tools and resources in support of education educating library staff across the UC libraries with regard to scholarly communication issues.

SCO Composition
Comprised of one representative from each campus library system and the CDL appointed by the University Librarian, and one representative from the Librarians' Association of the University of California (LAUC). The Directors of the UC Office of Scholarly Communication, one of whom also serves as the representative of the California Digital Library, serve as Ex Officio members of SCO. One representative of the California Digital Library serves as an Ex Officio member of SCO. Members of SCO additionally coordinate the implementation of the eScholarship program at their campus.

Reporting Line
An all campus group reporting to SOPAG.

Chair
Co-*Chairs* is are selected by the membership for a two-year term. The July-June terms of the two co-chairs are staggered.